{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba-2025-10-16T16:37:11+01:00",
    "date": "2025-10-16T16:37:11+01:00",
    "ocid": "ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba",
    "language": "en",
    "initiationType": "tender",
    "title": "Archive Collections Management System",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2025-10-31T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/53e701e0-079d-4891-95f5-7958710695f8",
                "datePublished": "2025-10-16T16:37:11+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "High Level Overview",
                "url": "https://forms.office.com/e/GhhTTNVFkM"
            }
        ]
    },
    "tender": {
        "id": "tender_508646/1523014",
        "title": "Archive Collections Management System",
        "description": "The University of Bristol is undertaking early market engagement to identify suppliers capable of delivering a replacement for Axiell CALM (archive management software) and CalmView (online archives catalogue), which will reach end-of-life in December 2027. The University manages two distinct archival collections-Special Collections and the Theatre Collection-each with separate operational needs and public identities. Any proposed solution must support the independent management, cataloguing, and public access of both collections, maintaining distinct staff-facing and public-facing interfaces. A critical requirement is seamless integration with Preservica, the University's digital preservation platform, to ensure continuity of digital preservation workflows and alignment with our long-term strategy. Please note: This is not a formal tender and does not commit the University to any procurement decision. Please note the University Of Bristol is not a Contracting Authority as defined by PA2023 Additional information: The form below outlines key functional, technical, and compliance criteria. Suppliers are invited to complete the form to indicate whether their solution meets each requirement. Please note: This is not a formal tender and does not commit the University to any procurement decision.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "BS1 5DS"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-CFS-242491",
            "name": "University of Bristol",
            "identifier": {
                "legalName": "University of Bristol"
            },
            "address": {
                "streetAddress": "Augustines Courtyard",
                "locality": "Bristol",
                "postalCode": "BS1 5DS",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Sally Smart",
                "email": "purchasing-office@bristol.ac.uk"
            },
            "details": {
                "url": "https://www.bristol.ac.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-242491",
        "name": "University of Bristol"
    }
}