{
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    "date": "2023-10-18T12:58:09+01:00",
    "ocid": "ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "FIN002-SYSTEMS2023",
        "title": "A Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System",
        "description": "The Institute requires a fully integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System. The requirements are to be met by a reliable, single sign-on (active directory), integrated system and will include migration, transition, training, implementation and ongoing support and maintenance. The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes. The key areas for implementation of a new system include: * Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets. * Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management. * Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service. * Inventory capabilities. * Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >PS10k (quotes); identifying orders; stores; inventory; and specialised shipping. * Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details. * Chart of Accounts structure or alternate concept. * Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects. * Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module. * Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module. * Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module. All ITT Responses must be submitted to the Institute via email to pirbrighttenders@pirbright.ac.uk. See attached documentation.",
        "datePublished": "2023-09-27T10:25:01+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48440000",
            "description": "Financial analysis and accounting software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48450000",
                "description": "Time accounting or human resources software package"
            },
            {
                "scheme": "CPV",
                "id": "48490000",
                "description": "Procurement software package"
            }
        ],
        "items": [
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                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "GU24 0NF"
                    },
                    {
                        "postalCode": "GU24 0NF"
                    },
                    {
                        "postalCode": "GU24 0NF"
                    },
                    {
                        "postalCode": "GU24 0NF"
                    }
                ]
            }
        ],
        "value": {
            "amount": 700000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2023-10-27T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-02-01T00:00:00Z",
            "endDate": "2030-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88",
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                "format": "text/html",
                "language": "en",
                "dateModified": "2023-10-18T12:58:09+01:00"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Invitation to Tender document",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/757b6431-1098-4c23-9628-d48c687f6854",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "bidders",
                "description": "SQ Selection Questionnaire",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fe8966b8-11f4-41c5-9594-b4d36ba6219f",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "technicalSpecifications",
                "description": "Scope of requirements Finance",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/90924c6e-3f88-4c23-91ef-bd1db345fa8d",
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            {
                "id": "5",
                "documentType": "technicalSpecifications",
                "description": "Scope of requirements Grants",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/00a2d687-f978-451a-a450-a56ad912ddef",
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            {
                "id": "6",
                "documentType": "technicalSpecifications",
                "description": "Scope of requirements HR",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d4066527-f3f6-4fc5-8280-3b312caac383",
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                "description": "Scope of requirements Procurement and Inventory",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d57366ad-a0bb-49db-a25f-827f51e50d84",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "8",
                "documentType": "technicalSpecifications",
                "description": "Scope of General requirements",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7f101ceb-71db-4f56-b037-bfb1541fb735",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "9",
                "documentType": "evaluationCriteria",
                "description": "ERP Demonstration scoring sheet",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/26383626-d501-40af-aea0-b3d7ac8d94fb",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
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            {
                "id": "10",
                "documentType": "evaluationCriteria",
                "description": "ERP Pricing",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/449e619f-14ef-4d00-8ccb-335beb572270",
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                "id": "11",
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                "description": "Scope of Requirements - Grants",
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                "description": "Scope of Requirements - HR",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6e37a1e0-9f9a-4e20-ad72-264bd48674f5",
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            {
                "id": "15",
                "documentType": "evaluationCriteria",
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            {
                "id": "16",
                "documentType": "technicalSpecifications",
                "description": "Scope of Requirement Finance",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2da4bc97-66b4-4b07-9cfc-a9f4f819386d",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "17",
                "documentType": "technicalSpecifications",
                "description": "Scope of Requirements Grants",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/4c710fc9-8aa2-45a0-b735-a476ffe006d5",
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                "id": "18",
                "documentType": "technicalSpecifications",
                "description": "Scope of Requirements HR",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f5ec0f3d-2db2-4fcf-9625-b600ea0dc046",
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            {
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                "description": "Scope of Requirements General Requirements",
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            {
                "id": "21",
                "documentType": "clarifications",
                "description": "Clarification questions and answers",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/88c49e15-f1c3-451b-a4a6-159b268f6f2b",
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    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/fBcZ6sBB",
            "name": "THE PIRBRIGHT INSTITUTE",
            "identifier": {
                "legalName": "THE PIRBRIGHT INSTITUTE",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/fBcZ6sBB"
            },
            "address": {
                "streetAddress": "Pirbright",
                "locality": "WOKING",
                "postalCode": "GU240NF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Lester Demmer",
                "email": "pirbrighttenders@pirbright.ac.uk",
                "telephone": "0148 3231481"
            },
            "roles": [
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            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/fBcZ6sBB",
        "name": "THE PIRBRIGHT INSTITUTE"
    }
}