{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3-2023-07-20T15:48:31+01:00",
    "date": "2023-07-20T15:48:31+01:00",
    "ocid": "ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "FIN001-SYSTEMS2023",
        "title": "Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System",
        "description": "The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System. The requirements are to be met by a reliable, single sign-on (active directory), on-site, integrated system and will include migration, transition, training, implementation and ongoing support and maintenance. The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes. The key areas for implementation of a new system include: * Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets. * Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management. * Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service. * Inventory capabilities. * Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >PS10k (quotes); identifying orders; stores; inventory; and specialised shipping. * Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details. * Chart of Accounts structure or alternate concept. * Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects. * Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module. * Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module. * Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module. All ITT Responses must be submitted to the Institute via email to pirbrighttenders@pirbright.ac.uk. See attached documentation.",
        "datePublished": "2023-07-18T16:00:32+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48440000",
            "description": "Financial analysis and accounting software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48450000",
                "description": "Time accounting or human resources software package"
            },
            {
                "scheme": "CPV",
                "id": "48490000",
                "description": "Procurement software package"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "GU24 0NF"
                    },
                    {
                        "postalCode": "GU24 0NF"
                    },
                    {
                        "postalCode": "GU24 0NF"
                    }
                ]
            }
        ],
        "value": {
            "amount": 550000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2023-08-28T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-01-02T00:00:00Z",
            "endDate": "2030-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/7d4db852-2cf2-44e0-8334-9f7e800f9c33",
                "datePublished": "2023-07-18T16:00:32+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2023-07-20T15:48:31+01:00"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/22b77c8f-c27c-4e2b-b71a-d52278c470dc",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "technicalSpecifications",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a4abc790-1890-4826-a505-0524ad4578cb",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "4",
                "documentType": "contractDraft",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f4e2a924-08aa-4b0f-8b2a-30e5b098c374",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "documentType": "technicalSpecifications",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f16514fa-6f88-4c7d-a80e-fab570813fa4",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "6",
                "documentType": "biddingDocuments",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/57024ce4-776c-4666-ab30-7eff5dfca8be",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "7",
                "documentType": "biddingDocuments",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d7808b37-fcbf-493d-8081-1034c0fa95f1",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "8",
                "documentType": "biddingDocuments",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/392f7aef-dcb3-4308-ad39-389c4b3c6076",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "9",
                "documentType": "biddingDocuments",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9514a2d6-8479-4c07-b555-d7857c3143d9",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/fBcZ6sBB",
            "name": "THE PIRBRIGHT INSTITUTE",
            "identifier": {
                "legalName": "THE PIRBRIGHT INSTITUTE",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/fBcZ6sBB"
            },
            "address": {
                "streetAddress": "Pirbright",
                "locality": "WOKING",
                "postalCode": "GU240NF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Lester Demmer",
                "email": "procurement@pirbright.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/fBcZ6sBB",
        "name": "THE PIRBRIGHT INSTITUTE"
    }
}