{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-028967-2021-05-21T10:15:01+01:00", "date": "2021-05-21T10:15:01+01:00", "ocid": "ocds-h6vhtk-028967", "description": "The successful Contractor's performance on this Contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. A central register of such Notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The Authority expressly reserves the rights: (I) not to award any contract as a result of the procurement process commenced by publication of this notice; (II) To make whatever changes it may see fit to the content and structure of the tendering Competition; (III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and (IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates..", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-028967", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "ID 2957624 DoF - NICS Library Service: Library Management System", "status": "complete", "classification": { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, "mainProcurementCategory": "services", "description": "The NICS Library Service provides a library service to all staff in the Northern Ireland Civil Service and the students and staff of the College of Agriculture, Food and Rural Enterprise. The purpose of this project is to procure a new Library Management System to include a management backend, user search portal, the implementation of the system and the support and maintenance for the duration of the contract.", "value": { "amount": 255000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The NICS Library Service provides a library service to all staff in the Northern Ireland Civil Service and the students and staff of the College of Agriculture, Food and Rural Enterprise. The purpose of this project is to procure a new Library Management System to include a management backend, user search portal, the implementation of the system and the support and maintenance for the duration of the contract.", "value": { "amount": 255000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "This contract is expected to have an initial period of 3 years, with the option to extend the duration by up to oneperiod of up to two years 3 + 2." }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Qualitative", "type": "quality", "description": "40" }, { "name": "Quantitative", "type": "cost", "description": "60" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48161000", "description": "Library management system" }, { "scheme": "CPV", "id": "48160000", "description": "Library software package" } ], "deliveryAddresses": [ { "region": "UKN" }, { "region": "UKN" } ], "relatedLot": "1" } ], "submissionMethod": [ "written" ], "selectionCriteria": { "criteria": [ { "type": "technical", "description": "Previous Experience - Tenderers must provide at least one detailed example of having successfully delivered a Contractor hosted Library Management System to an organisation with at least 4,000 registered users and at least 3 separate libraries within the last 5 years.", "appliesTo": [ "supplier" ] } ] }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-02-15T15:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2021-05-16T23:59:59+01:00" } }, "awardPeriod": { "startDate": "2021-02-15T15:30:00Z" }, "bidOpening": { "date": "2021-02-15T15:30:00Z", "address": { "streetAddress": "Supplies and Services Division, Construction & Procurement. Delivery, 1st Floor West, Clare House, 303 Airport Road West, Belfast, BT3 9ED." }, "description": "Only CPD Procurement Staff with access to the project on eTendersNI." }, "hasRecurrence": false, "reviewDetails": "CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into." }, "parties": [ { "id": "GB-FTS-1201", "name": "Department of Finance - NICS Library Service", "identifier": { "legalName": "Department of Finance - NICS Library Service" }, "address": { "streetAddress": "Victoria Hall, 12 May Street", "locality": "BELFAST", "region": "UK", "postalCode": "BT1 4NL", "countryName": "United Kingdom" }, "contactPoint": { "name": "SSDadmin.cpdfinance-ni.gov.uk", "email": "ssdadmin.cpd@finance-ni.gov.uk", "url": "https://etendersni.gov.uk/epps" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "url": "https://etendersni.gov.uk/epps", "buyerProfile": "https://etendersni.gov.uk/epps", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-1202", "name": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.", "identifier": { "legalName": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015." }, "address": { "locality": "Belfast", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-16858", "name": "INTERLEAF TECHNOLOGY LIMITED", "identifier": { "legalName": "INTERLEAF TECHNOLOGY LIMITED" }, "address": { "streetAddress": "55/57 Southern Cross Business Park, Boghall Road", "locality": "Bray", "region": "IE", "postalCode": "A98 YD30", "countryName": "Ireland" }, "contactPoint": { "email": "pb@interleaf.ie" }, "roles": [ "supplier" ], "details": { "url": "https://etendersni.gov.uk/epps", "scale": "sme" } }, { "id": "GB-FTS-666", "name": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.", "identifier": { "legalName": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015." }, "address": { "locality": "United Kingdom", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-1201", "name": "Department of Finance - NICS Library Service" }, "language": "en", "awards": [ { "id": "011291-2021-1-1", "relatedLots": [ "1" ], "title": "Contract", "status": "active", "suppliers": [ { "id": "GB-FTS-16858", "name": "INTERLEAF TECHNOLOGY LIMITED" } ] } ], "contracts": [ { "id": "011291-2021-1-1", "awardID": "011291-2021-1-1", "title": "Contract", "status": "active", "value": { "amount": 115553, "currency": "GBP" }, "dateSigned": "2021-05-19T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 6 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 1 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 1 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 0 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 6 } ] } }