{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-028e78-2021-09-01T15:58:33+01:00", "date": "2021-09-01T15:58:33+01:00", "ocid": "ocds-h6vhtk-028e78", "initiationType": "tender", "tender": { "id": "MPN-10179", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Woodard Academies Trust - Cleaning Services", "status": "complete", "classification": { "scheme": "CPV", "id": "90919300", "description": "School cleaning services" }, "mainProcurementCategory": "services", "description": "Woodard Academies Trust is currently out to tender for the provision of a full daily cleaning service. The Trust has six schools within it of which five are included in this tender process. The procurement has been split into Lots to maximise flexibility particularly in light of the wide geographic spread of the school locations.The contract is being offered for a 3 years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2021. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. A day janitor service is also required on some sites.TUPE is expected to apply, details of which can be found in the tender documentation. Some staff are members of the Local Government Pension Scheme.", "value": { "amount": 3435000, "currency": "GBP" }, "lots": [ { "id": "1", "title": "Kings Priory School", "description": "Kings Priory School are currently out to tender for the provision of a full daily cleaning service including a daytime janitor service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, there is one operative who is eligible to join the Local Government Pension Scheme although they are not currently a member. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.", "value": { "amount": 560000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 5 }, "selectionCriteria": { "description": "A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years." }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "All criteria are stated only in the procurement documents", "type": "quality", "description": "55" }, { "type": "price", "description": "45" } ] } }, { "id": "2", "title": "Polam Hall School", "description": "Polam Hall School are currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the Durham County Council Local Government Pension Scheme. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.", "value": { "amount": 425000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 5 }, "selectionCriteria": { "description": "A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years." }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "All criteria are stated only in the procurement documents", "type": "quality", "description": "55" }, { "type": "price", "description": "45" } ] } }, { "id": "3", "title": "St Augustine Academy", "description": "St Augustine Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the Kent Local Government Pension Scheme. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.", "value": { "amount": 650000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 5 }, "selectionCriteria": { "description": "A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years." }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "All criteria are stated only in the procurement documents", "type": "quality", "description": "55" }, { "type": "price", "description": "45" } ] } }, { "id": "4", "title": "Sir Robert Woodard Academy", "description": "Sir Robert Woodard Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the West Sussex Local Government Pension Scheme. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.", "value": { "amount": 850000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 5 }, "selectionCriteria": { "description": "A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years." }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "All criteria are stated only in the procurement documents", "type": "quality", "description": "55" }, { "type": "price", "description": "45" } ] } }, { "id": "5", "title": "The Littlehampton Academy", "description": "The Littlehampton Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the West Sussex Local Government Pension Scheme. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.", "value": { "amount": 950000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 5 }, "selectionCriteria": { "description": "A maximum of 5 suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years." }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "All criteria are stated only in the procurement documents", "type": "quality", "description": "55" }, { "type": "price", "description": "45" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90919300", "description": "School cleaning services" } ], "deliveryAddresses": [ { "region": "UKC22" }, { "region": "UKC22" } ], "deliveryLocation": { "description": "Huntington Place, Tynemouth, North Shields, NE30 4RF and Percy Park Road, Tynemouth, North Shields, NE30 4LS" }, "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "90919300", "description": "School cleaning services" } ], "deliveryAddresses": [ { "region": "UKC13" }, { "region": "UKC13" } ], "deliveryLocation": { "description": "Grange Road, Darlington, County Durham, DL1 5PA" }, "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "90919300", "description": "School cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ45" }, { "region": "UKJ45" } ], "deliveryLocation": { "description": "Oakwood Road, Maidstone, Kent, ME16 8AE" }, "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "90919300", "description": "School cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ27" }, { "region": "UKJ27" } ], "deliveryLocation": { "description": "Upper Boundstone Lane, Lancing, BN15 9QZ" }, "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "90919300", "description": "School cleaning services" } ], "deliveryAddresses": [ { "region": "UKJ27" }, { "region": "UKJ27" } ], "deliveryLocation": { "description": "Fitzalan Road, Littlehampton, West Sussex, BN17 6FE" }, "relatedLot": "5" } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://in-tendhost.co.uk/minervapcs/aspx/Home", "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-03-01T17:00:00Z" }, "secondStage": { "invitationDate": "2021-03-29T00:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "hasRecurrence": true, "reviewDetails": "Woodard Academies Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).", "recurrence": { "description": "Further notices will be published in 2024, 2025 or 2026 dependent on whether the Trust exercises the optional contract extension periods." } }, "parties": [ { "id": "GB-FTS-3646", "name": "Woodard Academies Trust", "identifier": { "legalName": "Woodard Academies Trust" }, "address": { "streetAddress": "1 Adam Street", "locality": "London", "region": "UKI32", "postalCode": "WC2N 6LE", "countryName": "United Kingdom" }, "contactPoint": { "name": "Lorraine Ashover", "telephone": "+44 1256467107", "email": "tenders@minervapcs.com", "url": "https://in-tendhost.co.uk/minervapcs/aspx/Home" }, "roles": [ "buyer" ], "details": { "url": "http://www.woodardacademies.co.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "description": "Education institute" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-FTS-3647", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Strand, Holborn", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-27119", "name": "Tenon fm", "identifier": { "legalName": "Tenon fm" }, "address": { "streetAddress": "The Assembly, 1 Farriers Yard, 77 Fulham Palace Road", "locality": "London", "region": "UKI", "postalCode": "W6 8AH", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "url": "http://WWW.TENONFM-UK.COM", "scale": "sme" } }, { "id": "GB-FTS-27120", "name": "Churchill Contract Services Ltd", "identifier": { "legalName": "Churchill Contract Services Ltd" }, "address": { "streetAddress": "Unit 1, 40 Coldharbour Lane, Harpenden", "locality": "Hertfordshire", "region": "UKH23", "postalCode": "AL5 4UN", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "url": "http://www.churchillservices.com", "scale": "large" } }, { "id": "GB-FTS-27121", "name": "Ridge Crest Cleaning Limited", "identifier": { "legalName": "Ridge Crest Cleaning Limited" }, "address": { "streetAddress": "62-63 Rochester Road", "locality": "Aylesford", "region": "UKJ4", "postalCode": "ME20 7BS", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "url": "http://www.ridgecrestcleaning.com", "scale": "sme" } }, { "id": "GB-FTS-4468", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewContactPoint" ] } ], "buyer": { "id": "GB-FTS-3646", "name": "Woodard Academies Trust" }, "language": "en", "awards": [ { "id": "021662-2021-Kings Priory School-1", "relatedLots": [ "1" ], "title": "Kings Priory School - Cleaning Services", "status": "active", "suppliers": [ { "id": "GB-FTS-27119", "name": "Tenon fm" } ] }, { "id": "021662-2021-Polam Hall School-2", "relatedLots": [ "2" ], "title": "Polam Hall School - Cleaning Services", "status": "active", "suppliers": [ { "id": "GB-FTS-27119", "name": "Tenon fm" } ] }, { "id": "021662-2021-St Augustine Academy-3", "relatedLots": [ "3" ], "title": "St Augustine Academy - Cleaning Services", "status": "unsuccessful", "statusDetails": "unsuccessful" }, { "id": "021662-2021-Sie Robert Woodard Academy-4", "relatedLots": [ "4" ], "title": "Sir Robert Woodard Academy - Cleaning Services", "status": "active", "suppliers": [ { "id": "GB-FTS-27120", "name": "Churchill Contract Services Ltd" } ] }, { "id": "021662-2021-The Littlehampton Academy-5", "relatedLots": [ "5" ], "title": "The Littlehampton Academy - Cleaning Services", "status": "active", "suppliers": [ { "id": "GB-FTS-27121", "name": "Ridge Crest Cleaning Limited" } ] } ], "contracts": [ { "id": "021662-2021-Kings Priory School-1", "awardID": "021662-2021-Kings Priory School-1", "title": "Kings Priory School - Cleaning Services", "status": "active", "value": { "amount": 638998.47, "currency": "GBP" }, "dateSigned": "2021-07-20T00:00:00+01:00" }, { "id": "021662-2021-Polam Hall School-2", "awardID": "021662-2021-Polam Hall School-2", "title": "Polam Hall School - Cleaning Services", "status": "active", "value": { "amount": 371688.54, "currency": "GBP" }, "dateSigned": "2021-07-20T00:00:00+01:00" }, { "id": "021662-2021-Sie Robert Woodard Academy-4", "awardID": "021662-2021-Sie Robert Woodard Academy-4", "title": "Sir Robert Woodard Academy - Cleaning Services", "status": "active", "value": { "amount": 933834.77, "currency": "GBP" }, "dateSigned": "2021-07-07T00:00:00+01:00" }, { "id": "021662-2021-The Littlehampton Academy-5", "awardID": "021662-2021-The Littlehampton Academy-5", "title": "The Littlehampton Academy - Cleaning Services", "status": "active", "value": { "amount": 930208.5, "currency": "GBP" }, "dateSigned": "2021-07-20T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 4 }, { "id": "6", "measure": "bids", "relatedLot": "2", "value": 4 }, { "id": "11", "measure": "bids", "relatedLot": "4", "value": 3 }, { "id": "16", "measure": "bids", "relatedLot": "5", "value": 3 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 2 }, { "id": "7", "measure": "smeBids", "relatedLot": "2", "value": 2 }, { "id": "12", "measure": "smeBids", "relatedLot": "4", "value": 2 }, { "id": "17", "measure": "smeBids", "relatedLot": "5", "value": 2 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "8", "measure": "foreignBidsFromEU", "relatedLot": "2", "value": 0 }, { "id": "13", "measure": "foreignBidsFromEU", "relatedLot": "4", "value": 0 }, { "id": "18", "measure": "foreignBidsFromEU", "relatedLot": "5", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 0 }, { "id": "9", "measure": "foreignBidsFromNonEU", "relatedLot": "2", "value": 0 }, { "id": "14", "measure": "foreignBidsFromNonEU", "relatedLot": "4", "value": 0 }, { "id": "19", "measure": "foreignBidsFromNonEU", "relatedLot": "5", "value": 0 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 4 }, { "id": "10", "measure": "electronicBids", "relatedLot": "2", "value": 4 }, { "id": "15", "measure": "electronicBids", "relatedLot": "4", "value": 3 }, { "id": "20", "measure": "electronicBids", "relatedLot": "5", "value": 3 } ] } }