{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-029038-2021-02-04T13:40:02Z", "date": "2021-02-04T13:40:02Z", "ocid": "ocds-h6vhtk-029038", "description": "The Contracting Authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract. Save for any mandatory periods, the timescales indicated in this notice are indicative and the Contracting Authority reserves the right to amend the same. Tenderers should read all the procurement documentation carefully and are referred to the Tender Documentation Overview for detail on the full document suite. Note that participants are required to arrange for the supply of three references for Grounds Maintenance and three references for Cleaning / Window Cleaning Services. These references should be sent directly by the referee to YHG by Friday 5th March 2021. Electronic responses to this notice should be submitted via the Postbox facility. A user guide is available at www.mytenders.co.uk Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=221894. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:221894)", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-029038", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "YHG Cleaning & Grounds Maintenance Tender", "status": "active", "classification": { "scheme": "CPV", "id": "79993100", "description": "Facilities management services" }, "mainProcurementCategory": "services", "description": "With more than 28,000 homes across the North West, Yorkshire and the Midlands, Your Housing Group has a large and diverse portfolio. These range from general properties for social and affordable rent, through to retirement living developments and innovative private rental offers such as Nuvuliving. YHG seeks Service Providers to deliver its programme of Grounds Maintenance and Communal Cleaning and Window Cleaning Services to properties across the Group. All or part of these works will be provided to (but not limited to) social dwellings, leaseholder properties, sheltered schemes and supported and special needs housing. The approximate value of the contracts (all Lots)is GBP2.25m per annum. The value in this notice is based on the initial term of 3-years + 1-year optional extension", "value": { "amount": 8992000, "currency": "GBP" }, "lots": [ { "id": "2", "title": "Lot 2 - Grounds Maintenance - Preston / Lancashire", "description": "Grounds Maintenance Services for the Preston / Lancashire Region. Annual value is approximately GBP123,000 (ex VAT). Full property details are provided in the Procurement Documents. The Grounds Maintenance element of the Contract comprises the following Works:- Core Tasks a) Grass Cutting b) Grass Edging c) Turf Maintenance (partly optional) d) Shrub/Herbaceous Bed Maintenance e) Rose Bed Maintenance f) Hedge Maintenance g) Young Tree Maintenance h) Cleaning of Grounds Optional Tasks a) The planting of new and replacement shrubs, hedges and bulbs and the like. b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG c) The design of landscape features as may be requested by YHG. d) Grounds Maintenance services to void properties e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "12 months optional extension" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" }, { "id": "3", "title": "Lot 3 - Grounds Maintenance - Cheshire / Staffordshire", "description": "Grounds Maintenance Services for the Cheshire / Staffordshire Region. Annual value is approximately GBP424,000 (ex VAT). Full property details are provided in the Procurement Documents. The Grounds Maintenance element of the Contract comprises the following Works:- Core Tasks a) Grass Cutting b) Grass Edging c) Turf Maintenance (partly optional) d) Shrub/Herbaceous Bed Maintenance e) Rose Bed Maintenance f) Hedge Maintenance g) Young Tree Maintenance h) Cleaning of Grounds Optional Tasks a) The planting of new and replacement shrubs, hedges and bulbs and the like. b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG c) The design of landscape features as may be requested by YHG. d) Grounds Maintenance services to void properties e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "12 months option to extend" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" }, { "id": "4", "title": "Lot 4 - Grounds Maintenance - Manchester", "description": "Grounds Maintenance Services for the Greater Manchester Region. Annual value is approximately GBP249,000 (ex VAT). Full property details are provided in the Procurement Documents. The Grounds Maintenance element of the Contract comprises the following Works:- Core Tasks a) Grass Cutting b) Grass Edging c) Turf Maintenance (partly optional) d) Shrub/Herbaceous Bed Maintenance e) Rose Bed Maintenance f) Hedge Maintenance g) Young Tree Maintenance h) Cleaning of Grounds Optional Tasks a) The planting of new and replacement shrubs, hedges and bulbs and the like. b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG c) The design of landscape features as may be requested by YHG. d) Grounds Maintenance services to void properties e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "12 months option to extend" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" }, { "id": "5", "title": "Lot 5 - Communal Cleaning and Window Cleaning - Yorkshire", "description": "Communal Cleaning and Window Cleaning Services for the Yorkshire Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "12 months option to extend" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" }, { "id": "6", "title": "Lot 6 - Communal Cleaning and Window Cleaning - Preston / Lancashire", "description": "Communal Cleaning and Window Cleaning Services for Preston / Lancashire Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "12 months option to extend" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" }, { "id": "7", "title": "Lot 7 - Communal Cleaning and Window Cleaning - Cheshire / Staffordshire", "description": "Communal Cleaning and Window Cleaning Services for the Cheshire / Staffordshire Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "12 month option to extend" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" }, { "id": "8", "title": "Lot 8 - Communal Cleaning and Window Cleaning - Manchester", "description": "Communal Cleaning and Window Cleaning Services for the Manchester Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "12 month option to extend" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" }, { "id": "9", "title": "Lot 9 - Communal Cleaning and Window Cleaning - Merseyside", "description": "Communal Cleaning and Window Cleaning Services for the Merseyside Region. Full property details are provided in the Procurement Documents. YHG's Communal Cleaning Services comprises the following Works: Core Tasks a) Communal Entrances, Exits, Doors, Door Glass, Door Mats b) Communal Floors, Landings, Hallways and External Areas to Entrances c) Communal Stairs (including underneath staircases where applicable) d) Communal Windows e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc., f) Bin Rooms and Dumped Rubbish generally g) Miscellaneous Items h) Offices Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. YHG's Window Cleaning Services comprises the following Works: Core Tasks a) All external fenestration and external face on door glass. b) External surfaces of porches / canopies c) External glass canopies Optional Tasks a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement. Full specification details are found within the Procurement Documents.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "12 months option to extend" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" }, { "id": "1", "title": "Lot 1 - Grounds Maintenance - Yorkshire", "description": "Grounds Maintenance Services for the Yorkshire Region. Annual value is approximately GBP72,000 (ex VAT). Full property details are provided in the Procurement Documents. The Grounds Maintenance element of the Contract comprises the following Works:- Core Tasks a) Grass Cutting b) Grass Edging c) Turf Maintenance (partly optional) d) Shrub/Herbaceous Bed Maintenance e) Rose Bed Maintenance f) Hedge Maintenance g) Young Tree Maintenance h) Cleaning of Grounds Optional Tasks a) The planting of new and replacement shrubs, hedges and bulbs and the like. b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG c) The design of landscape features as may be requested by YHG. d) Grounds Maintenance services to void properties e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "12 months optional extension" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" }, { "scheme": "CPV", "id": "77211300", "description": "Tree-clearing services" }, { "scheme": "CPV", "id": "77211400", "description": "Tree-cutting services" }, { "scheme": "CPV", "id": "77211500", "description": "Tree-maintenance services" }, { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "45112700", "description": "Landscaping work" } ], "deliveryAddresses": [ { "region": "UKD" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" }, { "scheme": "CPV", "id": "77211300", "description": "Tree-clearing services" }, { "scheme": "CPV", "id": "77211400", "description": "Tree-cutting services" }, { "scheme": "CPV", "id": "77211500", "description": "Tree-maintenance services" }, { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "45112700", "description": "Landscaping work" } ], "deliveryAddresses": [ { "region": "UKD" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" }, { "scheme": "CPV", "id": "77211300", "description": "Tree-clearing services" }, { "scheme": "CPV", "id": "77211400", "description": "Tree-cutting services" }, { "scheme": "CPV", "id": "77211500", "description": "Tree-maintenance services" }, { "scheme": "CPV", "id": "90500000", "description": "Refuse and waste related services" }, { "scheme": "CPV", "id": "45112700", "description": "Landscaping work" } ], "deliveryAddresses": [ { "region": "UKD3" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" }, { "scheme": "CPV", "id": "90911000", "description": "Accommodation, building and window cleaning services" }, { "scheme": "CPV", "id": "90911100", "description": "Accommodation cleaning services" }, { "scheme": "CPV", "id": "90911200", "description": "Building-cleaning services" }, { "scheme": "CPV", "id": "90911300", "description": "Window-cleaning services" }, { "scheme": "CPV", "id": "90918000", "description": "Bin-cleaning services" }, { "scheme": "CPV", "id": "90919200", "description": "Office cleaning services" }, { "scheme": "CPV", "id": "90900000", "description": "Cleaning and sanitation services" }, { "scheme": "CPV", "id": "90690000", "description": "Graffiti removal services" }, { "scheme": "CPV", "id": "90511300", "description": "Litter collection services" } ], "deliveryAddresses": [ { "region": "UKE" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" }, { "scheme": "CPV", "id": "90911000", "description": "Accommodation, building and window cleaning services" }, { "scheme": "CPV", "id": "90911100", "description": "Accommodation cleaning services" }, { "scheme": "CPV", "id": "90911200", "description": "Building-cleaning services" }, { "scheme": "CPV", "id": "90911300", "description": "Window-cleaning services" }, { "scheme": "CPV", "id": "90918000", "description": "Bin-cleaning services" }, { "scheme": "CPV", "id": "90919200", "description": "Office cleaning services" }, { "scheme": "CPV", "id": "90900000", "description": "Cleaning and sanitation services" }, { "scheme": "CPV", "id": "90511300", "description": "Litter collection services" }, { "scheme": "CPV", "id": "90690000", "description": "Graffiti removal services" } ], "deliveryAddresses": [ { "region": "UKD" } ], "relatedLot": "6" }, { "id": "7", "additionalClassifications": [ { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" }, { "scheme": "CPV", "id": "90911000", "description": "Accommodation, building and window cleaning services" }, { "scheme": "CPV", "id": "90911100", "description": "Accommodation cleaning services" }, { "scheme": "CPV", "id": "90911200", "description": "Building-cleaning services" }, { "scheme": "CPV", "id": "90911300", "description": "Window-cleaning services" }, { "scheme": "CPV", "id": "90918000", "description": "Bin-cleaning services" }, { "scheme": "CPV", "id": "90919200", "description": "Office cleaning services" }, { "scheme": "CPV", "id": "90900000", "description": "Cleaning and sanitation services" }, { "scheme": "CPV", "id": 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"http://www.mytenders.co.uk", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "As set out in the Selection Questionnaire - Annex 2", "appliesTo": [ "supplier" ] } ] }, "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "contractTerms": { "performanceTerms": "Under this contract the successful Tenderers will be required to actively participate in the achievement of social policy objectives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations", "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-03-08T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 180 } }, "awardPeriod": { "startDate": "2021-03-08T12:30:00Z" }, "bidOpening": { "date": "2021-03-08T12:30:00Z" }, "hasRecurrence": false }, "parties": [ { "id": "GB-FTS-3078", "name": "Your Housing Group", "identifier": { "legalName": "Your Housing Group" }, "address": { "streetAddress": "602 Aston Avenue, Birchwood", "locality": "Warrington", "region": "UKD", "postalCode": "WA3 6ZN", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7458086135", "email": "paul.nugent@yourhousinggroup.co.uk", "url": "http://www.mytenders.co.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.yourhousinggroup.co.uk", "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA33473", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "06", "description": "Housing and community amenities" } ] } }, { "id": "GB-FTS-103", "name": "Public Procurement Review Service", "identifier": { "legalName": "Public Procurement Review Service" }, "address": { "streetAddress": "Cabinet Office", "locality": "London", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 3450103503", "email": "publicprocurementreview@cabinetoffice.gov.uk" }, "roles": [ "reviewBody" ], "details": { "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit" } }, { "id": "GB-FTS-4445", "name": "High Court of England and Wales", "identifier": { "legalName": "High Court of England and Wales" }, "address": { "streetAddress": "Royal Courts of Justice", "locality": "London", "postalCode": "WC1A 2LL", "countryName": "United Kingdom" }, "roles": [ "mediationBody" ] } ], "buyer": { "id": "GB-FTS-3078", "name": "Your Housing Group" }, "language": "en" }