{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-02927f-2024-07-16T11:59:08+01:00", "date": "2024-07-16T11:59:08+01:00", "ocid": "ocds-h6vhtk-02927f", "description": "Suppliers interested in this tender must register and submit their tender through eTendersNI at the following link https://etendersni.gov.uk/epps. . If you require any further assistance please contact the eTendersNI Helpdesk on 0800 240 454 or email nieproc-helpdesk@eurodyn.com", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-02927f", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "ICT-21-008 Online School to Home Engagement Software Tool for Nursery and Primary Pupils", "status": "complete", "classification": { "scheme": "CPV", "id": "80000000", "description": "Education and training services" }, "mainProcurementCategory": "services", "description": "The scope of this contract is for an Online Home Engagement Software Tool for Nursery and Primary Pupils to be accessible to all pupils in Nursery and Primary schools (approx.180,000 pupils) via the C2k Platform.", "value": { "amount": 2400000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "ICT-21-008 - Online Home Engagement Software Tool", "awardCriteria": { "criteria": [ { "type": "price" } ] }, "value": { "amount": 2400000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "with options, subject to business case approval and funding, to extend for a further 3 periods of 12 months" }, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48190000", "description": "Educational software package" } ], "deliveryAddresses": [ { "region": "UKN" }, { "region": "UKN" }, { "region": "UKN" }, { "region": "UKN" } ], "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://etendersni.gov.uk/epps", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "see tender documents for further details", "appliesTo": [ "supplier" ] } ] }, "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "limited", "procurementMethodDetails": "Award procedure without prior publication of a call for competition", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-03-15T15:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "awardPeriod": { "startDate": "2021-03-15T15:30:00Z" }, "bidOpening": { "date": "2021-03-15T15:30:00Z" }, "hasRecurrence": false, "reviewDetails": "The Education Authority incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for the unsuccessful tenderers to challenge the award decision before any contracts were entered into.", "procurementMethodRationaleClassifications": [ { "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL", "id": "D_OUTSIDE_SCOPE", "description": "The procurement falls outside the scope of application of the directive" } ], "procurementMethodRationale": "This contract is not an award without prior notice. This contract was awarded via an Open Procedure completed in 2021. Modification is to increase awarded value by PS374,122. This proposed value modification complies with Regulation 72 (1) (b) as stated below: 72.-- (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases: (b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-- (i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract. The increase of an additional PS374,122.00 is 36% of the original contract award value. Any change of contractor at this stage would cause significant inconvenience to the ongoing service delivery. There are also technical grounds in that the current Contractor is the only body able to maintain and service the current solution. The option to extend was included in the original tender documentation. Failure to extend will result in the service being without an Online School To Home Engagement Software tool for Nursery & Primary Pupils." }, "parties": [ { "id": "GB-FTS-5389", "name": "Education Authority", "identifier": { "legalName": "Education Authority" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "region": "UK", "postalCode": "BT1 2NQ", "countryName": "United Kingdom" }, "contactPoint": { "name": "Pamela Rea", "email": "pamela.rea@eani.org.uk", "url": "https://etendersni.gov.uk/epps" }, "roles": [ "buyer" ], "details": { "url": "https://etendersni.gov.uk/epps", "buyerProfile": "https://etendersni.gov.uk/epps", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-FTS-5390", "name": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures", "identifier": { "legalName": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures" }, "address": { "streetAddress": "40 Academy Street", "locality": "BELFAST", "postalCode": "BT1 2NQ", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-13983", "name": "JUST2EASY LTD", "identifier": { "legalName": "JUST2EASY LTD" }, "address": { "streetAddress": "DIGITAL HOUSE STOURPORT ROAD", "locality": "KIDDERMINSTER", "region": "UK", "postalCode": "DY11 7QH", "countryName": "United Kingdom" }, "contactPoint": { "email": "danny@j2e.com" }, "roles": [ "supplier" ], "details": { "url": "https://etendersni.gov.uk/epps", "scale": "sme" } }, { "id": "GB-FTS-8007", "name": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures", "identifier": { "legalName": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures" }, "address": { "locality": "BELFAST", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-84187", "name": "the Education Authority", "identifier": { "legalName": "the Education Authority" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "region": "UK", "postalCode": "BT1 2NQ", "countryName": "United Kingdom" }, "contactPoint": { "name": "ict.procureeani.org.uk", "email": "ict.procure@eani.org.uk" }, "roles": [ "buyer" ], "details": { "url": "https://etendersni.gov.uk/epps", "buyerProfile": "https://etendersni.gov.uk/epps", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-FTS-116070", "name": "JUST2EASY LTD", "identifier": { "legalName": "JUST2EASY LTD" }, "address": { "streetAddress": "DIGITAL HOUSE STOURPORT ROAD", "locality": "KIDDERMINSTER", "region": "UKN", "countryName": "United Kingdom" }, "contactPoint": { "email": "danny@j2e.com" }, "roles": [ "supplier" ], "details": { "url": "https://etendersni.gov.uk/epps", "scale": "sme" } }, { "id": "GB-FTS-101289", "name": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures", "identifier": { "legalName": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures" }, "address": { "locality": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-118569", "name": "JUST2EASY LTD", "identifier": { "legalName": "JUST2EASY LTD" }, "address": { "locality": "DIGITAL HOUSE STOURPORT ROAD", "region": "UKN", "countryName": "United Kingdom" }, "contactPoint": { "email": "danny@j2e.com" }, "roles": [ "supplier" ], "details": { "url": "https://etendersni.gov.uk/epps", "scale": "sme" } } ], "buyer": { "id": "GB-FTS-84187", "name": "the Education Authority" }, "language": "en", "awards": [ { "id": "008739-2021-1-1", "relatedLots": [ "1" ], "title": "Contract", "status": "active", "suppliers": [ { "id": "GB-FTS-13983", "name": "JUST2EASY LTD" } ] }, { "id": "018305-2024-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-116070", "name": "JUST2EASY LTD" } ] }, { "id": "021789-2024-ICT-21-008-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-116070", "name": "JUST2EASY LTD" }, { "id": "GB-FTS-118569", "name": "JUST2EASY LTD" } ] } ], "contracts": [ { "id": "008739-2021-1-1", "awardID": "008739-2021-1-1", "title": "Contract", "status": "active", "value": { "amount": 1032000, "currency": "GBP" }, "dateSigned": "2021-04-13T00:00:00+01:00" }, { "id": "018305-2024-1", "awardID": "018305-2024-1", "status": "active", "value": { "amount": 1032000, "currency": "GBP" }, "dateSigned": "2021-04-13T00:00:00+01:00" }, { "id": "021789-2024-ICT-21-008-1", "awardID": "021789-2024-ICT-21-008-1", "status": "active", "value": { "amount": 1406122, "currency": "GBP" }, "dateSigned": "2021-04-13T00:00:00+01:00", "period": { "durationInDays": 1440 }, "items": [ { "id": "1", "classification": { "scheme": "CPV", "id": "80000000", "description": "Education and training services" }, "additionalClassifications": [ { "scheme": "CPV", "id": "48190000", "description": "Educational software package" } ], "deliveryAddresses": [ { "region": "UKN" } ], "relatedLot": "1" } ], "amendments": [ { "id": "1", "description": "This contract was awarded via an Open Procedure completed in 2021. Modification is to increase awarded value by PS374,122. This proposed value modification complies with Regulation 72 (1) (b) as stated below: 72.-- (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases: (b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-- (i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract. The increase of an additional PS374,122.00 is 36% of the original contract award value. Any change of contractor at this stage would cause significant inconvenience to the ongoing service delivery. There are also technical grounds in that the current Contractor is the only body able to maintain and service the current solution. The option to extend was included in the original tender documentation. Failure to extend will result in the service being without an Online School To Home Engagement Software tool for Nursery & Primary Pupils.", "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: The increase of an additional PS374,122.00 is estimated to be around 36% of the original contract award value and is within the stated tolerance of 50%. Any change of contractor at this stage would cause significant inconvenience to the ongoing service delivery. There are also technical grounds in that the current Contractor is the only body able to maintain and service the current solution. The option to extend was included in the original tender documentation therefore little risk associated. Failure to extend will result in the service being without an Online School To Home Engagement Software tool for Nursery & Primary Pupils J2E tools provide a key parental portal tool and core curriculum eLearning applications that are now embedded in NI schools. Schools depend on the C2k system and software such as J2E to deliver the NI curriculum" } ] } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 7 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 1 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 1 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 7 } ] } }