{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-02949d-2023-05-03T12:52:34+01:00", "date": "2023-05-03T12:52:34+01:00", "ocid": "ocds-h6vhtk-02949d", "initiationType": "tender", "tender": { "id": "COV-10055", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Legal case management software system", "status": "complete", "classification": { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, "mainProcurementCategory": "goods", "description": "The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. Further information can be found in the Standard Questionnaire and supporting appendices provided.", "value": { "amount": 760000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term.", "value": { "amount": 760000, "currency": "GBP" }, "contractPeriod": { "startDate": "2021-12-01T00:00:00Z", "endDate": "2031-11-30T23:59:59Z", "durationInDays": 5220 }, "hasRenewal": true, "renewal": { "description": "2 x 2 year extensions (maximum contract term - 14 years)" }, "secondStage": { "minimumCandidates": 1, "maximumCandidates": 3 }, "selectionCriteria": { "description": "please see Standard Questionnaire at www.csw-jets.co.uk" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Qualitative", "type": "quality", "description": "70" }, { "type": "price", "description": "30" } ] } } ], "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UKG3" }, { "region": "UKG" }, { "region": "UKG33" } ], "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.csw-jets.co.uk", "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "selective", "procurementMethodDetails": "Competitive procedure with negotiation", "procedure": { "isAccelerated": true, "acceleratedRationale": "The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. Further information can be found in the Standard Questionnaire and supporting appendices provided." }, "secondStage": { "noNegotiationNecessary": true, "invitationDate": "2021-03-15T00:00:00Z" }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-03-09T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "hasRecurrence": true, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "amendments": [ { "id": "1", "unstructuredChanges": [ { "oldValue": { "text": "The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. Further information can be found in the Standard Questionnaire and supporting appendices provided." }, "newValue": { "text": "The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. The contract will also include the ability for the Authority to call off coroners functionality if available from the awarded Supplier during the term of the contract. It is not mandatory for tenderers to have such functionality to tender for the Legal Case Management software system contract and it will not form part of the evaluation; The purpose of including coroners functionality in the scope is purely to allow the Authority to call off and seek efficiencies of having one contract, with ideally one solution, if such functionality is or becomes available during the contract term. Further information can be found in the Standard Questionnaire and supporting appendices provided." }, "where": { "section": "II.1.4." } } ] } ] }, "parties": [ { "id": "GB-FTS-340", "name": "Coventry City Council", "identifier": { "legalName": "Coventry City Council", "noIdentifierRationale": "notOnAnyRegister" }, "address": { "streetAddress": "Council House,Earl Street", "locality": "COVENTRY", "region": "UKG33", "postalCode": "CV15RR", "countryName": "United Kingdom" }, "contactPoint": { "name": "Procurement Services", "telephone": "+44 2476831163", "email": "procurement.services@coventry.gov.uk", "url": "http://www.csw-jets.co.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.coventry.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-6159", "name": "Coventry City Council", "identifier": { "legalName": "Coventry City Council" }, "address": { "locality": "Coventry", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-18164", "name": "Civica UK Limited", "identifier": { "legalName": "Civica UK Limited" }, "address": { "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-COH-01628868", "name": "Civica UK limited", "identifier": { "legalName": "Civica UK limited", "id": "01628868", "scheme": "GB-COH" }, "address": { "locality": "London", "region": "UKG33", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-47616", "name": "Coventry City Council Legal Services", "identifier": { "legalName": "Coventry City Council Legal Services" }, "address": { "locality": "Coventry", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-340", "name": "Coventry City Council" }, "language": "en", "awards": [ { "id": "012228-2021-COV-10055-1", "relatedLots": [ "1" ], "title": "Legal Case Management Software System", "status": "active", "suppliers": [ { "id": "GB-FTS-18164", "name": "Civica UK Limited" } ] }, { "id": "012646-2023-COV-10055-1", "relatedLots": [ "1" ], "title": "Legal Case Management Software", "status": "active", "suppliers": [ { "id": "GB-COH-01628868", "name": "Civica UK Limited" } ] } ], "contracts": [ { "id": "012228-2021-COV-10055-1", "awardID": "012228-2021-COV-10055-1", "title": "Legal Case Management Software System", "status": "active", "value": { "amount": 760000, "currency": "GBP" }, "dateSigned": "2021-05-28T00:00:00+01:00" }, { "id": "012646-2023-COV-10055-1", "awardID": "012646-2023-COV-10055-1", "title": "Legal Case Management Software", "status": "active", "value": { "amount": 1053000, "currency": "GBP" }, "dateSigned": "2021-05-28T00:00:00+01:00", "period": { "durationInDays": 5220 }, "items": [ { "id": "1", "classification": { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, "deliveryAddresses": [ { "region": "UKG33" } ], "relatedLot": "1" } ], "amendments": [ { "id": "2", "description": "An increase in the contract value to cover additional expenditure to be made under the contract. An increase in the original contract scope/description to include the supply of Ceremonies and Members case management functionality within the contract and software supplied.", "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: The required additional functionality can be supplied by the incumbent supplier through the software currently contracted and supplied to the Council. The inconveniences and the duplication/creation of additional costs would arise from: * Having to conclude potentially 2 procurements to procure software for the new functionality we require. This will require resource/time from Procurement, Legal and the client area. It will also delay the Council receiving the benefit of the new functionality as we will have to wait to conclude the procurement * procuring new software, this will potentially see a duplication in hosting costs to host the new software whilst we are paying hosting costs for the existing contracted software * procuring new software will require additional contract management and invoice processing that will be needed by the Council * procuring new software will not allow the Council to investigate potential interoperability of all of the modules (Legal, coroner, ceremonies and members) within one platform that could provide some efficiencies. This is most likely anticipated between coroners and ceremonies." } ] } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 2 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 0 }, { "id": "3", "measure": "electronicBids", "relatedLot": "1", "value": 0 } ] } }