{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-02a7c4-2022-02-01T22:45:18Z", "date": "2022-02-01T22:45:18Z", "ocid": "ocds-h6vhtk-02a7c4", "initiationType": "tender", "tender": { "id": "Project_25761", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Catering and Corporate Hospitality Services", "status": "complete", "classification": { "scheme": "CPV", "id": "55000000", "description": "Hotel, restaurant and retail trade services" }, "mainProcurementCategory": "services", "description": "Catering and Corporate Hospitality Services", "lots": [ { "id": "1", "description": "Ulster University has appointed a Contractor that will enable the University to deliver the best possible student, staff and visitor experience of Catering and Corporate Hospitality Services across our campuses and who has the experience, creativity and ability to deliver the type of service requirements outlined below to the highest standards. The Contractor will be required to deliver a high quality, innovative and competitively priced catering offer across three key areas as follows: 1. Catering Services including: * Retail catering / cafes / coffee shops (to include all outlets and UUSU catering spaces where food and drinks are paid for at the point of sale); and * Ulster University Students' Union (UUSU) bars, events and entertainment. 2. Vending Services. 3. Corporate Hospitality Services, including * Corporate hospitality; and * Conference and event catering (including mobile kiosks / street food vans to support events as required). The Contractor will deliver the Services across Belfast, Coleraine and Magee campuses (and vending and limited occasional ad hoc event catering from September 2022 also at Jordanstown campus). The Contractor will deliver the Services to ensure value for money for customers, provide a commercial return for the Contractor and allow for a financial return to the University. It is anticipated that the University will be relocating the majority of the existing Jordanstown student and staff population to the new enhanced Belfast campus from January - August 2022 and therefore on-going catering provision at Jordanstown campus shall be reduced from May 2022 onwards, although vending and limited ad hoc corporate event catering will be required for the 2021-2022 academic year in Semesters Two and Three. The University and the successful Contractor will enter into an agency agreement. Under this, the successful Contractor shall be appointed as an agent by the University to provide the Services for and on behalf of the University. The Contractor will purchase foodstuffs and other consumables as principal and provide the services in its capacity as an agent. Update regarding preparations for the return to all campuses and phased onboarding to new Belfast campus. In summary: - The University will adhere to all guidance provided in relation to the NI Executive Roadmap to Recovery. - The University anticipates that during the 2021-2022 academic year , the majority of teaching that was due to take place in Blocks BC and BD on the Belfast campus will begin on our Jordanstown campus . - By the beginning of Semester One of the 2022-2023 academic year it is anticipated that all lectures, tutorials and all other teaching that was scheduled to transfer to the Belfast campus in September 2021 shall be transferred to our Belfast campus. The consequence is there will be a requirement for additional Catering services at the Jordanstown campus for the 2021-2022 academic year. There will also be limited requirement for Catering Services on the Belfast campus in the 2021-2022 academic year. This briefing will have an impact on the delivery of Catering and Corporate Hospitality Services for this Contract. If the appointed Contractor wishes to provide Catering and Corporate Hospitality Services at Jordanstown campus for the 2021-2022 academic year, the University will work with the appointed Contractor to update the mobilisation plan to allow service provision at Jordanstown for the 2021-2022 academic year and a smooth transition to the Enhanced Belfast Campus (EBC) during the 2021-2022 academic year. Any costs of providing services at Jordanstown that are not included as Direct Costs of Catering will be met by the University. Any transition costs from relocating services from Jordanstown campus to Belfast campus (EBC) will be met by the University. Further details were provided in the published tender clarifications and procurement documents. Additional information: The estimated total value stated above in Section II.1.7 includes the initial 7 year contract period and the option to extend the contract for any periods up to and including 60 months.", "value": { "amount": 30000000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "It is anticipated the contract will be for seven (7) years initially, with an option to extend for any periods up to and including sixty (60) months." }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Retail Catering, Cafes and Coffee Shop Services", "type": "quality", "description": "11%" }, { "name": "Hospitality and Event Catering Services", "type": "quality", "description": "8%" }, { "name": "UUSU Bars, Events and Entertainment", "type": "quality", "description": "6%" }, { "name": "Vending Services", "type": "quality", "description": "4%" }, { "name": "Management and Resource Allocation", "type": "quality", "description": "6%" }, { "name": "Customer Engagement and Feedback", "type": "quality", "description": "6%" }, { "name": "Marketing and Promotion Innovation", "type": "quality", "description": "6%" }, { "name": "Sustainability", "type": "quality", "description": "4%" }, { "name": "Mobilisation Plan", "type": "quality", "description": "5%" }, { "name": "Presentation", "type": "quality", "description": "4%" }, { "name": "Deficit Payments", "type": "cost", "description": "9%" }, { "name": "Surplus Payments", "type": "cost", "description": "9%" }, { "name": "Catering Services", "type": "cost", "description": "9%" }, { "name": "Corporate Hospitality Services", "type": "cost", "description": "6%" }, { "name": "Vending Services", "type": "cost", "description": "2%" }, { "name": "Investment Amount", "type": "cost", "description": "5%" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "42933000", "description": "Vending machines" }, { "scheme": "CPV", "id": "55300000", "description": "Restaurant and food-serving services" }, { "scheme": "CPV", "id": "55310000", "description": "Restaurant waiter services" }, { "scheme": "CPV", "id": "55320000", "description": "Meal-serving services" }, { "scheme": "CPV", "id": "55330000", "description": "Cafeteria services" }, { "scheme": "CPV", "id": "55400000", "description": "Beverage-serving services" }, { "scheme": "CPV", "id": "55410000", "description": "Bar management services" }, { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "55520000", "description": "Catering services" }, { "scheme": "CPV", "id": "55523000", "description": "Catering services for other enterprises or other institutions" }, { "scheme": "CPV", "id": "55900000", "description": "Retail trade services" } ], "deliveryAddresses": [ { "region": "UKN" }, { "region": "UKN" } ], "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "As stated in the procurement documents.", "appliesTo": [ "supplier" ] } ] }, "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-05-24T15:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 270 } }, "awardPeriod": { "startDate": "2021-05-24T15:00:00+01:00" }, "bidOpening": { "date": "2021-05-24T15:00:00+01:00" }, "hasRecurrence": false, "reviewDetails": "The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to tenderers. The standstill period provided time for tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).", "amendments": [ { "id": "1", "unstructuredChanges": [ { "oldValue": { "date": "2021-05-24T15:00:00+01:00" }, "newValue": { "date": "2021-06-07T15:00:00+01:00" }, "where": { "section": "Section IV", "label": "IV.2.2) Time limit for receipt of projects or requests to participate" } }, { "oldValue": { "date": "2021-05-24T15:00:00+01:00" }, "newValue": { "date": "2021-06-07T15:00:00+01:00" }, "where": { "section": "Section IV", "label": "IV.2.7) Conditions for opening of tenders" } } ] }, { "id": "2", "unstructuredChanges": [ { "oldValue": { "date": "2021-05-24T15:00:00+01:00" }, "newValue": { "date": "2021-06-14T15:00:00+01:00" }, "where": { "section": "Section IV", "label": "IV.2.2) Time limit for receipt of projects or requests to participate" } }, { "oldValue": { "date": "2021-05-24T15:00:00+01:00" }, "newValue": { "date": "2021-06-14T15:00:00+01:00" }, "where": { "section": "Section IV", "label": "IV.2.7) Conditions for opening of tenders" } }, { "oldValue": { "text": "The Contractor will deliver the Services across Belfast, Coleraine and Magee campuses (and vending and limited occasional ad hoc event catering also at Jordanstown campus). The Contractor will deliver the Services to ensure value for money for customers, provide a commercial return for the Contractor and allow for a financial return to the University. The University will be relocating the majority of the existing Jordanstown student and staff population to the new enhanced Belfast campus during the summer of 2021 and therefore no on-going catering provision is required at Jordanstown campus, although vending and limited ad hoc corporate event catering will be required for the 2021-2022 academic year." }, "newValue": { "text": "The Contractor will deliver the Services across Belfast, Coleraine and Magee campuses (and vending and limited occasional ad hoc event catering from January 2022 also at Jordanstown campus). The Contractor will deliver the Services to ensure value for money for customers, provide a commercial return for the Contractor and allow for a financial return to the University. The University will be relocating the majority of the existing Jordanstown student and staff population to the new enhanced Belfast campus in January 2022 and therefore no on-going catering provision is required at Jordanstown campus from January 2022, although vending and limited ad hoc corporate event catering will be required for the 2021-2022 academic year in Semesters Two and Three." }, "where": { "section": "Section II", "label": "II 2.4) Description of the Procurement" } }, { "newValue": { "text": "Update from Ulster University regarding preparations for the return to all campuses and phased onboarding to new Belfast campus. In summary: - The University will adhere to all guidance provided in relation to the NI Executive Roadmap to Recovery. As of 27 May 2021, operational assumptions by the University is that all campuses should return to full on-campus activity from September 2021. - The University anticipates that during Semester One, the majority of teaching that was due to take place in Blocks BC and BD on the Belfast campus will begin on our Jordanstown campus in September 2021. - By the beginning of Semester Two it is anticipated that all lectures, tutorials and all other teaching that was scheduled to transfer to the Belfast campus in September 2021 will have transferred to our Belfast campus by January 2022. The consequence is there will be a requirement for additional Catering services at the Jordanstown campus for Semester One from September - December 2021. There will also be limited requirement for Catering Services on the Belfast campus in Semester One. This briefing will have an impact on the delivery of Catering and Corporate Hospitality Services for this Contract. If the appointed Contractor wishes to provide Catering and Corporate Hospitality Services at Jordanstown campus for Semester One, the University will work with the appointed Contractor to update the mobilisation plan to allow service provision at Jordanstown for Semester One and a smooth transition to the Enhanced Belfast Campus (EBC) for Semester Two. Any costs of providing services at Jordanstown that are not included as Direct Costs of Catering will be met by the University. Any transition costs from relocating services from Jordanstown to Belfast campus (EBC) will be met by the University. Further details are provided in the published tender clarifications and procurement documents." }, "where": { "section": "Section II", "label": "II.2.4) Description of the procurement" } } ] } ] }, "parties": [ { "id": "GB-FTS-1400", "name": "University of Ulster", "identifier": { "legalName": "University of Ulster", "id": "NIC100166" }, "address": { "streetAddress": "Block X Room X031, Cromore Road", "locality": "Coleraine", "region": "UKN", "postalCode": "BT52 1SA", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2870123760", "email": "d.quinn@ulster.ac.uk", "url": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml" }, "roles": [ "buyer" ], "details": { "url": "http://www.ulster.ac.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-FTS-1401", "name": "High Court of Justice in Northern Ireland", "identifier": { "legalName": "High Court of Justice in Northern Ireland" }, "address": { "streetAddress": "Royal Courts of Justice, Chichester Street", "locality": "Belfast", "postalCode": "BT1 3JY", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-42926", "name": "Compass Contract Services (UK) Limited", "identifier": { "legalName": "Compass Contract Services (UK) Limited", "id": "02114954" }, "address": { "streetAddress": "Parklands Court, 24 Parklands, Birmingham Great Park, Rubery", "locality": "Birmingham", "region": "UKN", "postalCode": "B45 9PZ", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } } ], "buyer": { "id": "GB-FTS-1400", "name": "University of Ulster" }, "links": [ { "rel": "prev", "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:483816-2020:TEXT:EN:HTML" } ], "language": "en", "description": "The estimated total value stated above in Section II.1.7 includes the initial 7 year contract period and the option to extend the contract for any periods up to and including 60 months. The University cannot give any guarantee as to the future value or volume of business awarded through this contract. The University reserves the right to modify this contract, under Regulation 72(1)(a) of the Public Contract Regulations 2015, in events of higher or lower spend necessitated by unexpected occurrences.", "awards": [ { "id": "002921-2022-1", "relatedLots": [ "1" ], "status": "active", "hasSubcontracting": true, "subcontracting": { "description": "Vending, Events Programming, Catering Equipment and Electronic Point of Sales (EPOS)." }, "suppliers": [ { "id": "GB-FTS-42926", "name": "Compass Contract Services (UK) Limited" } ] } ], "contracts": [ { "id": "002921-2022-1", "awardID": "002921-2022-1", "status": "active", "value": { "amount": 30000000, "currency": "GBP" }, "dateSigned": "2022-01-10T00:00:00Z" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 1 }, { "id": "2", "measure": "electronicBids", "relatedLot": "1", "value": 1 } ] } }