{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-02b7dd-2021-10-28T16:15:04+01:00", "date": "2021-10-28T16:15:04+01:00", "ocid": "ocds-h6vhtk-02b7dd", "description": "This is a Light Touch Regime procurement following the general style of an Open Procedure with the following features: The Notice is issued on 2nd June 2021 Tenders must be returned by 30th June 2021 16:00 BST. Any potential suppliers not meeting the mandatory requirements (shown as Pass/Fail questions as set out in the procurement documents) will not the remainder of their tender evaluated. See ITT for further details. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5J433GCW2A GO Reference: GO-202162-PRO-18338412 To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=631609242 GO Reference: GO-20211028-PRO-19148126", "initiationType": "tender", "tender": { "id": "586596678", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "The Courtauld Events Supplier Framework", "status": "complete", "classification": { "scheme": "CPV", "id": "79952000", "description": "Event services" }, "mainProcurementCategory": "services", "description": "The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. This Framework is for Events Services suppliers covering five Lots (Catering, Production, Furniture Hire, Entertainment and Floristry) for internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework).", "value": { "amount": 1780000, "currency": "GBP" }, "lotDetails": { "maximumLotsAwardedPerSupplier": 5, "awardCriteriaDetails": "Any combination of lots" }, "lots": [ { "id": "1", "title": "Catering", "description": "The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier will provide a comprehensive events Catering service, delivered in a safe and efficient manner. Catering required will include canape receptions including options for one bite canapes, static nibbles, food stations and bowl food, dinners to include pre-dinner canapes, and two or three course seated meals as well as catering for breakfast events that may range from tea/coffee, pastries, fruit and yogurt pots to a seated hot breakfast. Suppliers will be required to offer both a full drinks service to include hot drinks, soft drinks and alcohol as well a corkage option. See additional information below. Estimated Framework Lot 1 spend PS250K-PS350k (year 1), PS150k-PS250k (years 2-4). See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).", "value": { "amount": 1100000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "70" }, { "name": "Price", "type": "cost", "description": "30" } ] }, "hasOptions": false }, { "id": "2", "title": "Production", "description": "The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier shall provide a range of technical services to The Courtauld, which shall include some or all of: lighting, audio, video, staging and project management, on a case by case basis. Typically, this will include the installation of ambient lighting for an event, the provision of sound for speeches during an event (which may be required across multiple rooms) with the ability to show a presentation or film as required and a lectern or small stage for speeches/presentations. Digital content maybe required for some events including filming, live streaming and editing. Estimated Framework Lot 2 spend PS40-80k per year. See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).", "value": { "amount": 320000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "70" }, { "name": "Price", "type": "cost", "description": "30" } ] }, "hasOptions": false }, { "id": "3", "title": "Furniture Hire", "description": "The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier shall provide a range of furniture hire options to The Courtauld, which shall include lounge, reception and dining furniture and bar hire. The Supplier shall have access to a suitable range of products which may include but is not limited to, armchairs, sofas, stools, ottomans, benches, poseur tables, coffee, cafe and dining tables, dining chairs, production bars and bars used for food stations, either as their own stock or via sub-contracted rental. The Supplier shall ensure that all products meet the necessary safety standards for use, and are appropriately maintained. Estimated Framework Lot 3 spend PS10-25k per year. See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).", "value": { "amount": 100000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "70" }, { "name": "Price", "type": "cost", "description": "30" } ] }, "hasOptions": false }, { "id": "4", "title": "Entertainment", "description": "The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier must be able to respond to a range of briefs and budgets, providing a variety of entertainment options that are appropriate for performances in spaces hung with art works. These may include but are not limited to musical entertainment including acoustic music groups such as string quartets, pianists, guitar or accordion players, amplified musical groups such as jazz trios and singers as well as DJs; magicians and illustrators. Suppliers must be able to suggest a range of entertainment options for each brief (for example more than one string quartet group). Estimated Framework Lot 4 spend PS10-30k per year. See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).", "value": { "amount": 120000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "70" }, { "name": "Price", "type": "cost", "description": "30" } ] }, "hasOptions": false }, { "id": "5", "title": "Floristry", "description": "The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. Suppliers must be able to provide floral displays for a wide range of events and be able to adapt swiftly and easily to a large range of briefs, budgets and clients, and deliver creative solutions that meet The Courtauld's policies and procedures. The floral displays required may include but not be limited to, table centres, arrangements for occasional tables and poseur tables, free standing displays on plinths or tables and bar arrangements. These shall all be of an exceptionally high standard ensuring all plant material is in peak condition. Estimated Framework Lot 5 spend PS10-35k per year. See additional information below. Additional information: This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).", "value": { "amount": 140000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "70" }, { "name": "Price", "type": "cost", "description": "30" } ] }, "hasOptions": false } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "55520000", "description": "Catering services" } ], "deliveryAddresses": [ { "region": "UKI31" }, { "region": "UKI31" } ], "deliveryLocation": { "description": "Camden and City of London" }, "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "31527260", "description": "Lighting systems" }, { "scheme": "CPV", "id": "32321200", "description": "Audio-visual equipment" }, { "scheme": "CPV", "id": "32232000", "description": "Video-conferencing equipment" }, { "scheme": "CPV", "id": "32323300", "description": "Video equipment" }, { "scheme": "CPV", "id": "79952100", "description": "Cultural event organisation services" }, { "scheme": "CPV", "id": "39100000", "description": "Furniture" }, { "scheme": "CPV", "id": "72224000", "description": "Project management consultancy services" }, { "scheme": "CPV", "id": "39143200", "description": "Dining-room furniture" }, { "scheme": "CPV", "id": "39151000", "description": "Miscellaneous furniture" }, { "scheme": "CPV", "id": "39156000", "description": "Lounge and reception-area furniture" } ], "deliveryAddresses": [ { "region": "UKI31" }, { "region": "UKI31" } ], "deliveryLocation": { "description": "Camden and City of London" }, "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "39100000", "description": "Furniture" }, { "scheme": "CPV", "id": "39151000", "description": "Miscellaneous furniture" }, { "scheme": "CPV", "id": "39156000", "description": "Lounge and reception-area furniture" }, { "scheme": "CPV", "id": "39143200", "description": "Dining-room furniture" } ], "deliveryAddresses": [ { "region": "UKI31" }, { "region": "UKI31" } ], "deliveryLocation": { "description": "Camden and City of London" }, "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "92300000", "description": "Entertainment services" } ], "deliveryAddresses": [ { "region": "UKI31" }, { "region": "UKI31" } ], "deliveryLocation": { "description": "Camden and City of London" }, "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "03121200", "description": "Cut flowers" }, { "scheme": "CPV", "id": "03121210", "description": "Floral arrangements" }, { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" } ], "deliveryAddresses": [ { "region": "UKI31" }, { "region": "UKI31" } ], "deliveryLocation": { "description": "Camden and City of London" }, "relatedLot": "5" } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A", "otherRequirements": { "reductionCriteria": "see procurement documents" }, "contractTerms": { "performanceTerms": "see procurement documents", "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "awardCriteriaDetails": "This is a Light Touch Regime procurement following the general style of an Open Procedure with the following features: The Notice is issued on 2nd June 2021 Tenders must be returned by 30th June 2021 16:00 BST. Any potential suppliers not meeting the mandatory requirements (shown as Pass/Fail questions as set out in the procurement documents) will not the remainder of their tender evaluated. For Lot 1 only - all potential suppliers scoring within 20% points of the 8th placed scoring potential supplier following moderation of the written Quality response (50% made up of (Lot 1 Questionnaire and Case Studies)) and the Pricing (30%), and passing mandatory requirements and the minimum score for each weighted question, will be invited to practical assessment (worth the remaining 20% of the Overall Score). The successful suppliers will be the top scoring suppliers in each lot, as follows: Lot 1 Catering - 8 suppliers Lot 2 Production - 5 suppliers Lot 3 Furniture Hire - 3 suppliers Lot 4 Entertainment - 3 suppliers Lot 5 Floristry - 6 suppliers", "tenderPeriod": { "endDate": "2021-06-30T16:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "techniques": { "hasFrameworkAgreement": true }, "coveredBy": [ "GPA" ] }, "parties": [ { "id": "GB-FTS-4174", "name": "The Courtauld Institute of Art", "identifier": { "legalName": "The Courtauld Institute of Art" }, "address": { "streetAddress": "Somerset House, Strand", "locality": "London", "region": "UKI31", "postalCode": "WC2R 0RN", "countryName": "United Kingdom" }, "contactPoint": { "name": "Natalia Fenyoe", "telephone": "+44 20739477777", "email": "natalia.fenyoe@courtauld.ac.uk", "url": "https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A" }, "roles": [ "buyer", "reviewBody", "mediationBody" ], "details": { "url": "https://www.courtauld.ac.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] }, "additionalContactPoints": [ { "telephone": "+44 20739477777" } ] }, { "id": "GB-FTS-33046", "name": "Alison Price & Company Limited", "identifier": { "legalName": "Alison Price & Company Limited", "id": "02648340" }, "address": { "streetAddress": "Units 3 And 4 Trade City Avro Way", "locality": "Weybridge", "region": "UKJ2", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2078407640", "email": "annap@alisonprice.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33047", "name": "Create Food Ltd", "identifier": { "legalName": "Create Food Ltd", "id": "02857354" }, "address": { "streetAddress": "550 Thames Valley Park Drive", "locality": "Reading", "region": "UKJ11", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7966646776", "email": "carly.mitchell@chandcogroup.com" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-33048", "name": "A Bubble Company Ltd", "identifier": { "legalName": "A Bubble Company Ltd", "id": "03716261" }, "address": { "streetAddress": "333 Medlar St", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2077032653", "email": "tim@bubblefood.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33049", "name": "Blue Strawberry Group Ltd", "identifier": { "legalName": "Blue Strawberry Group Ltd", "id": "06006815" }, "address": { "streetAddress": "26-28 Sidney Road", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7791721823", "email": "clem@bluestrawberry.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33050", "name": "By Word of Mouth Limited", "identifier": { "legalName": "By Word of Mouth Limited", "id": "03310603" }, "address": { "streetAddress": "Devon House, Anchor Street,", "locality": "Chelmsford", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 208819566", "email": "rick.perry@bywordofmouth.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33051", "name": "Brennan Trading Limited (Caper and Berry)", "identifier": { "legalName": "Brennan Trading Limited (Caper and Berry)", "id": "05362032" }, "address": { "streetAddress": "Halfway Courtyard, Halfway Lane,", "locality": "Godalming", "region": "UKJ2", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1483427521", "email": "tory@caperandberry.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-33052", "name": "Zafferano Catering Ltd", "identifier": { "legalName": "Zafferano Catering Ltd", "id": "04666246" }, "address": { "streetAddress": "Units 3 And 4 Trade City Avro Way", "locality": "Weybridge", "region": "UKJ2", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7809437779", "email": "benji@zafferano.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33053", "name": "Rocket Food Ltd", "identifier": { "legalName": "Rocket Food Ltd", "id": "04075251" }, "address": { "streetAddress": "Unit 5 Southside Industrial Estate", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2076222320", "email": "Michael@rocketfood.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33054", "name": "Subfrantic Production Services Ltd", "identifier": { "legalName": "Subfrantic Production Services Ltd", "id": "09277274" }, "address": { "streetAddress": "Unit 5, Holmshaw Farm", "locality": "Bromley", "region": "UKI61", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2080665015", "email": "sue@subfrantic.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33055", "name": "R G Jones Sound Engineering Ltd", "identifier": { "legalName": "R G Jones Sound Engineering Ltd", "id": "05110183" }, "address": { "streetAddress": "16 Endeavour Way", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2089713100", "email": "sarah@rgjones.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33056", "name": "SFL Group", "identifier": { "legalName": "SFL Group", "id": "11586278" }, "address": { "streetAddress": "Kemp House, 160 City Road", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1189690900", "email": "lisa@sflgroup.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33057", "name": "Wise Productions (UK) Ltd", "identifier": { "legalName": "Wise Productions (UK) Ltd", "id": "02523725" }, "address": { "streetAddress": "Unit 7 SEGRO Park Perivale", "locality": "South Greenford", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7791142978", "email": "doug@wiseproductions.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33058", "name": "Velvet Entertainment Limited", "identifier": { "legalName": "Velvet Entertainment Limited", "id": "06052035" }, "address": { "streetAddress": "65 Somerton Road", "locality": "Street", "region": "UKK23", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2089478245", "email": "tim@velvetliving.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-33059", "name": "Velvet Living", "identifier": { "legalName": "Velvet Living", "id": "06639645" }, "address": { "streetAddress": "Unit 71 Maskell Road", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2089478245", "email": "tim@velvetliving.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-33060", "name": "Options Greathire", "identifier": { "legalName": "Options Greathire", "id": "12117789" }, "address": { "streetAddress": "Unit 602 Central Way", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2084819892", "email": "tabitha.allen@options-greathire.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33061", "name": "Sternberg Clarke Limited", "identifier": { "legalName": "Sternberg Clarke Limited", "id": "03419165" }, "address": { "streetAddress": "Russell House, Spencer Court", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2088771102", "email": "duncan@sternbergclarke.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33062", "name": "Prelude Entertainment Limited", "identifier": { "legalName": "Prelude Entertainment Limited", "id": "07489347" }, "address": { "streetAddress": "80-83 Long Lane", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7973226062", "email": "Rodney@preludeentertainment.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33063", "name": "Lavender Green Flowers", "identifier": { "legalName": "Lavender Green Flowers", "id": "05528405" }, "address": { "streetAddress": "17-18 Bridgewater Way", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2071275303", "email": "colin@lavendergreen.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33064", "name": "Larry Walshe Ltd", "identifier": { "legalName": "Larry Walshe Ltd", "id": "08988717" }, "address": { "streetAddress": "Unit 9 Boundary Business Court", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2085405305", "email": "larry@larrywalshe.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33065", "name": "Hayford & Rhodes International Ltd", "identifier": { "legalName": "Hayford & Rhodes International Ltd", "id": "12829034" }, "address": { "streetAddress": "29 North Audley Street", "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7779589625", "email": "joanna@hayfordandrhodes.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-33066", "name": "Shane Connolly Flowers Ltd", "identifier": { "legalName": "Shane Connolly Flowers Ltd", "id": "04825341" }, "address": { "streetAddress": "2 Wyevale Business Park", "locality": "Hereford", "region": "UKG11", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2089644398", 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