{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02c010-2021-06-25T10:06:26+01:00",
    "date": "2021-06-25T10:06:26+01:00",
    "ocid": "ocds-h6vhtk-02c010",
    "initiationType": "tender",
    "tender": {
        "id": "BWPCIT860",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Electronic Document Management System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48311100",
            "description": "Document management system"
        },
        "mainProcurementCategory": "goods",
        "description": "This contract is for the provision of an electronic document management system which is deployed on-premise and is a secure computerised system that ensures only authorised staff can access the system. The solution is to provide scanning and archiving functionality for paper medical records, allowing clinicians to view the scanned legacy records electronically and capture data at the point of care using electronic forms and workflow capability.",
        "lots": [
            {
                "id": "1",
                "description": "This contract is for the provision of an electronic document management system (EDMS) deployed on-premise for secure, audited storage and management of patient documentation, enabling paperless working through configuration of digital workflows and electronic forms. The solution is required to provide instant access to patient records via mobile devices and desktops and enable quick access to information through simple intuitive user interface. The solution is required to be interoperable with the Trust's primary patient management system based on HL7 standards. The solution is required to be a secure computerised system that ensures only authorised staff can access the system. The solution is to provide scanning and archiving functionality for paper medical records, allowing clinicians to view the scanned legacy records electronically and capture data at the point of care using electronic forms and workflow capability. An increase in capacity of the solution is also required to enable additional users to access and utilise the EDMS solution as well as the supply of the associated ongoing system support & maintenance services.",
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48613000",
                        "description": "Electronic data management (EDM)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK1"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Negotiated without publication of a contract notice",
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_TECHNICAL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
            }
        ],
        "procurementMethodRationale": "There is a need to ensure the legacy electronic document management solution remains supported and maintained and as well as addressing the expiry of the existing support and maintenance arrangement there is also a need to increase the capacity of the solution to enable additional end users to access and utilise the system following the merger between University Hospitals Bristol NHS Foundation Trust and Weston Area Health NHS Trust. Given the current Trust's digitisation programme, covid pressures, the direction to transition to full electronic patient record as well as the level of investment already undertaken in time, resource and capital to establish an on-premise solution there is a need to ensure continuity of service, the solution has sufficient capacity to meet current organisational needs and mitigate potential issues of being able to establish a stable and fully integrated system. There is a need to avoid disruption, given the Trust's digitisation programme and covid pressures, which could potentially introduce risks of fragmentation in records as well as continued effort to be focused on transition from physical medical records to a full electronic patient record."
    },
    "awards": [
        {
            "id": "014493-2021-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-20589",
                    "name": "Kainos Software Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-20588",
            "name": "University Hospitals Bristol and Weston NHS Foundation Trust",
            "identifier": {
                "legalName": "University Hospitals Bristol and Weston NHS Foundation Trust",
                "id": "RA7"
            },
            "address": {
                "streetAddress": "Marlborough Street",
                "locality": "Bristol",
                "region": "UK",
                "postalCode": "BS1 3NU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "BWPC Robert Walker",
                "telephone": "+44 1174142666",
                "email": "Robert.Walker2@nbt.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.nbt.nhs.uk/bristol-weston-nhs-purchasing-consortium",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-20589",
            "name": "Kainos Software Ltd",
            "identifier": {
                "legalName": "Kainos Software Ltd"
            },
            "address": {
                "streetAddress": "Kainos House, 4 -6 Upper Crescent",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT7 1NT",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-20590",
            "name": "Bristol and Weston Purchasing Consortium",
            "identifier": {
                "legalName": "Bristol and Weston Purchasing Consortium"
            },
            "address": {
                "streetAddress": "Princess Campbell Offices, North Bristol NHS Trust, Southmead Road",
                "locality": "Bristol",
                "postalCode": "BS10 5NB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-20588",
        "name": "University Hospitals Bristol and Weston NHS Foundation Trust"
    },
    "contracts": [
        {
            "id": "014493-2021-1",
            "awardID": "014493-2021-1",
            "status": "active",
            "value": {
                "amount": 900000,
                "currency": "GBP"
            },
            "dateSigned": "2021-06-24T00:00:00+01:00"
        }
    ],
    "language": "en"
}