{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02c501-2022-02-09T17:14:01Z",
    "date": "2022-02-09T17:14:01Z",
    "ocid": "ocds-h6vhtk-02c501",
    "description": "(WA Ref:116503)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02c501",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Records Management Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79996100",
            "description": "Records management"
        },
        "mainProcurementCategory": "services",
        "description": "Flintshire County Council does not have enough storage space within its offices to store the authority's records. Therefore, off site storage is required. The offsite storage needs to be secure due to the nature of the records that we archive and we need to have a compliant and confidential service to cover storage, transportation and retrieval. Flintshire also wish to implement a Scan on Demand facility during the duration of this contract with the successful supplier. This requirement has now been awarded.",
        "lots": [
            {
                "id": "1",
                "description": "Flintshire County Council does not have enough storage space within its offices to store the authority's records. Therefore, off site storage is required. The offsite storage needs to be secure due to the nature of the records that we archive and we need to have a compliant and confidential service to cover storage, transportation and retrieval. With the use of technology and the change in legislation with scanned documents, we are seeking to convert some of the records that we have to electronic form, through the use of Scan on Demand. However, as we are not yet in a position to start doing this, we want this caveat included within the contract. This has now been awarded",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Main Service",
                            "type": "quality",
                            "description": "48"
                        },
                        {
                            "name": "Scan on Demand",
                            "type": "quality",
                            "description": "12"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be an option to extend the contract up to 20 years reviewed every 2 years following initial contract period"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
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                        "description": "Records management"
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                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL23"
                    },
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                        "region": "UKL23"
                    }
                ],
                "deliveryLocation": {
                    "description": "Flintshire County Council"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
        "communication": {
            "atypicalToolUrl": "https://supplierlive.proactisp2p.com/Account/Login"
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Contract performance conditions can be found within the procurement documentation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-08-09T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2021-08-09T13:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-08-09T13:00:00+01:00",
            "address": {
                "streetAddress": "Automatically and electronically via PROACTIS"
            },
            "description": "Automatically and electronically via PROACTIS"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "The initial contract term will be for 5 years with the option to extend. Any notices will be published ahead of contract end or ahead of extension end dates. The exact dates are not currently available."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-753",
            "name": "Flintshire County Council",
            "identifier": {
                "legalName": "Flintshire County Council"
            },
            "address": {
                "streetAddress": "County Hall, Mold",
                "locality": "Flintshire",
                "region": "UKL23",
                "postalCode": "CH7 6NA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1824712194",
                "email": "procurement@flintshire.gov.uk",
                "url": "https://supplierlive.proactisp2p.com/Account/Login"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.flintshire.gov.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-43815",
            "name": "Topwood Ltd",
            "identifier": {
                "legalName": "Topwood Ltd"
            },
            "address": {
                "streetAddress": "Unit 36, Abenbury Way, Wrexham Industrial Estate",
                "locality": "Wrexham",
                "region": "UKL23",
                "postalCode": "LL139UZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1978464432"
            },
            "roles": [
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            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-753",
        "name": "Flintshire County Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "003783-2022-1",
            "relatedLots": [
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            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-43815",
                    "name": "Topwood Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "003783-2022-1",
            "awardID": "003783-2022-1",
            "status": "active",
            "value": {
                "amount": 255230,
                "currency": "GBP"
            },
            "dateSigned": "2021-11-29T00:00:00Z"
        }
    ],
    "bids": {
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            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}