{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-02dc02-2026-01-14T08:56:37Z", "date": "2026-01-14T08:56:37Z", "ocid": "ocds-h6vhtk-02dc02", "description": "The SPD module scoring methodology and minimum mandatory requirements is detailed at sections 10 & 11 of the Contract Notice Instruction and Guidance Document. To safequard the effective delivery of the contract , the Library will require any key subcontractors proposed to be used for the delivery of the contract to complete sections A and B of Part II and Part III only of the SPD (S) Contract Award criteria will be made available along with the ITT and Schedules to tender to the successful Bidders. The Library is not bound to accept the lowest price or any tendered submission. (SC Ref:820545)", "initiationType": "tender", "tender": { "id": "2021.22.001", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Supply of Archival Boxboard", "status": "complete", "classification": { "scheme": "CPV", "id": "22992000", "description": "Hand-made paper or paperboard" }, "mainProcurementCategory": "goods", "description": "The National Library of Scotland 'the Library' and National Records of Scotland 'NRS' both use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. Both organisations require a call-off contract for supply and delivery of archival boxboard and associated services as detailed in full below. This contract will replace the current contract that is due to end in January 2022.", "value": { "amount": 160000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The National Library of Scotland 'NLS' and the National Records of Scotland 'NRS' have extended the financial value of this contract by 20% in line with Regulation 72(1)(e) of the Public Contracts (Scotland) Regulations 2015. The duration stipulated under section II.2.7 below is an estimate only, and the exact end date for the contract period covered by this modification will be driven by the maximum allowable financial spend during this period.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "70" }, { "type": "price", "description": "30" }, { "name": "Quality", "type": "quality", "description": "70" }, { "type": "price", "description": "30" } ] }, "value": { "amount": 160000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "The contract award will be for a minimum of two (2) years and may be extended year on year up to a maximum of four (4) by mutual agreement and subject to satisfactory performance." }, "submissionTerms": { "variantPolicy": "notAllowed", "electronicCataloguePolicy": "required" }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "22992000", "description": "Hand-made paper or paperboard" }, { "scheme": "CPV", "id": "22993100", "description": "Photosensitive paper or paperboard" }, { "scheme": "CPV", "id": "22993200", "description": "Heat-sensitive paper or paperboard" }, { "scheme": "CPV", "id": "22993400", "description": "Corrugated paper or paperboard" }, { "scheme": "CPV", "id": "22993300", "description": "Thermographic paper or paperboard" } ], "deliveryAddresses": [ { "region": "UKM75" }, { "region": "UKM75" }, { "region": "UKM75" } ], "deliveryLocation": { "description": "National Library of Scotland, 4 Bankhead Medway, Edinburgh, EH11 4BY" }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "communication": { "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk" }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "As detailed in the SPD Scotland module", "appliesTo": [ "supplier" ] }, { "type": "economic", "description": "As detailed in the SPD Scotland module", "minimum": "As detailed in the SPD Scotland module", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "As detailed in the SPD Scotland module", "minimum": "As detailed in the SPD Scotland module", "appliesTo": [ "supplier" ] } ] }, "contractTerms": { "performanceTerms": "In order to ensure the highest standard of service quality the Library requires the Supplier to take a positive approach to fair work practices as part of a fair and equitable employment and reward package that includes the payment of the real living wage to any staff working on Library premises. The contract will be subject to performance management conditions with regards to KPIs", "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-10-04T11:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 150 } }, "awardPeriod": { "startDate": "2021-10-04T12:00:00+01:00" }, "bidOpening": { "date": "2021-10-04T12:00:00+01:00", "address": { "streetAddress": "The tenders will be opened via PCS by two members of Library procurement staff" }, "description": "Two members of the library procurement team will unlock to PCS postbox at the specified time. The information submitted by each supplier will be cleansed and then distributed to the members of the evaluation panel." }, "hasRecurrence": false, "reviewDetails": "Precise information on deadline(s) for review procedures: The Library will incorporate a minimum of 10 calendar days standstill period at the point of which information on the decision to award the contract is communicated to tenderers (the standstill notification).An economic operator that suffers, or risks suffering , loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Sessions after informing the Library of its intentions." }, "parties": [ { "id": "GB-FTS-9417", "name": "National Library of Scotland", "identifier": { "legalName": "National Library of Scotland" }, "address": { "streetAddress": "George IV Bridge", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH1 1EW", "countryName": "United Kingdom" }, "contactPoint": { "name": "Alyssa Lamb", "telephone": "+44 1316233790", "email": "A.lamb@nls.uk", "faxNumber": "+44 1316233701", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.nls.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622", "classifications": [ { "id": "BODY_PUBLIC", "scheme": "TED_CA_TYPE", "description": "Body governed by public law" }, { "id": "08", "scheme": "COFOG", "description": "Recreation, culture and religion" } ] } }, { "id": "GB-FTS-8349", "name": "National Records of Scotland", "identifier": { "legalName": "National Records of Scotland" }, "address": { "streetAddress": "Ladywell House, Ladywell Road", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH12 7TF", "countryName": "United Kingdom" }, "contactPoint": { "name": "Simon McLean", "telephone": "+44 1313144215", "email": "simon.mclean@nrscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.nrscotland.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474" } }, { "id": "GB-FTS-809", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "Sheriff Court House, 27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1312252525" }, "roles": [ "reviewBody" ], "details": { "url": "https://scotcourts.gov.uk/about-the-scottish-court-service/contact-us" } }, { "id": "GB-FTS-41392", "name": "Conservation By Design Limited", "identifier": { "legalName": "Conservation By Design Limited" }, "address": { "streetAddress": "2 Wolseley Road", "locality": "Bedford", "region": "UK", "postalCode": "MK42 7AD", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1234846359", "email": "info@cxdinternational.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-171344", "name": "Conservation By Design Limited", "identifier": { "legalName": "Conservation By Design Limited" }, "address": { "streetAddress": "18 Triumph Way", "locality": "Bedford", "region": "UK", "postalCode": "MK42 7QB", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1234846300" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-9417", "name": "National Library of Scotland" }, "language": "en", "awards": [ { "id": "001674-2022-2021.22.001-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-41392", "name": "Conservation By Design Limited" } ] }, { "id": "002914-2026-2021.22.001-1", "relatedLots": [ "1" ], "title": "Supply of Archival Boxboard", "status": "active", "suppliers": [ { "id": "GB-FTS-41392", "name": "Conservation By Design Limited" }, { "id": "GB-FTS-171344", "name": "Conservation By Design Limited" } ] } ], "contracts": [ { "id": "001674-2022-2021.22.001-1", "awardID": "001674-2022-2021.22.001-1", "status": "active", "dateSigned": "2022-01-05T00:00:00Z" }, { "id": "002914-2026-2021.22.001-1", "awardID": "002914-2026-2021.22.001-1", "title": "Supply of Archival Boxboard", "status": "active", "value": { "amount": 160000, "currency": "GBP" }, "dateSigned": "2022-01-05T00:00:00Z", "period": { "durationInDays": 300 }, "items": [ { "id": "1", "classification": { "scheme": "CPV", "id": "22992000", "description": "Hand-made paper or paperboard" }, "additionalClassifications": [ { "scheme": "CPV", "id": "22993100", "description": "Photosensitive paper or paperboard" }, { "scheme": "CPV", "id": "22993200", "description": "Heat-sensitive paper or paperboard" }, { "scheme": "CPV", "id": "22993400", "description": "Corrugated paper or paperboard" }, { "scheme": "CPV", "id": "22993300", "description": "Thermographic paper or paperboard" } ], "deliveryAddresses": [ { "region": "UKM75" } ], "relatedLot": "1" } ], "amendments": [ { "id": "1", "description": "The National Library of Scotland 'NLS' and the National Records of Scotland 'NRS' have extended the financial value of this contract by 20% in line with Regulation 72(1)(e) of the Public Contracts (Scotland) Regulations 2015. The duration stipulated under section II.2.7 below is an estimate only, and the exact end date for the contract period covered by this modification will be driven by the maximum allowable financial spend during this period.", "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: Soon after contract commencement in 2022, the contracted fees rose by around 50% due to the outbreak of the war in Ukraine, as one of the chemicals required to make the cardboard covered by this contract was to that date sourced from Ukraine which as no longer possible. Therefore, the allocated contract budget vs the amount of cardboard required had to be re-aligned, resulting in the decision to extend the contract value non-substantially to allow the purchase of outstanding cardboard at a revised budget. This revised budget was not available during the initial contract term." } ] } ], "bids": { "statistics": [ { "id": "5", "measure": "bids", "relatedLot": "1", "value": 2 }, { "id": "6", "measure": "smeBids", "relatedLot": "1", "value": 2 }, { "id": "7", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "8", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 0 }, { "id": "9", "measure": "electronicBids", "relatedLot": "1", "value": 2 }, { "id": "3", "measure": "lowestValidBidValue", "relatedLot": "1", "value": 79309, "currency": "GBP" }, { "id": "4", "measure": "highestValidBidValue", "relatedLot": "1", "value": 99190, "currency": "GBP" }, { "id": "1", "measure": "lowestValidBidValue", "value": 79309, "currency": "GBP" }, { "id": "2", "measure": "highestValidBidValue", "value": 99190, "currency": "GBP" } ] }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000665778" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000680263" } ] }