{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-02e088-2022-02-18T15:25:02Z", "date": "2022-02-18T15:25:02Z", "ocid": "ocds-h6vhtk-02e088", "description": "Lots are not being used for this tender for the reason(s) stated below: Requires additional contract management resource which is not available. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS OHSAS 18001 or ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Other: The bidder must hold ISO 27001 Information Security Management System (or equivalent) 3. The bidder must hold - ISO 22301 - Business continuity management system (or equivalent) 4. The bidder must hold Cyber Essentials or Cyber essentials Plus or equivalent. see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. 1. (SC Ref:683582)", "initiationType": "tender", "tender": { "id": "NAC5068", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Pan Ayrshire Framework - Election Services & Postal Vote Management System", "status": "complete", "classification": { "scheme": "CPV", "id": "79810000", "description": "Printing services" }, "mainProcurementCategory": "services", "description": "The tender will facilitate the provision of the following services Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers The printing of postal voting packs Absent Vote Identifier Verification System Project management Customer helpdesk", "value": { "amount": 600000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The Purchasers are looking to procure the following: (please note this list is not exhaustive) Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections and referendums held during the Contract Period The printing of postal voting packs (including postal ballot paper(s), outer envelope addressed to the postal voter, envelope A, envelope B, of packs via Royal Mail or other postal provider of first class postal services for all elections and referendums during the Contract Period. The supplier must be able to manage more than one electoral event being held on the same day. Absent Vote Identifier Verification System The system must electronically verify and adjudicate 100% of personal identifiers on postal voting statements and scan and match all accompanying postal ballot papers ensuring that only valid ballot papers go forward to the election count. Customer helpdesk Project management Included within the commercial envelope is the option for printing of Polling Cards and potential electorate increase due to boundary changes. These are as an option only and will not form part of the evaluated price, however pricing for these elements will remain for the duration of the agreement.", "awardCriteria": { "criteria": [ { "name": "Demonstration", "type": "quality", "description": "16%" }, { "name": "Quality Questions", "type": "quality", "description": "54%" }, { "type": "price", "description": "30%" } ] }, "value": { "amount": 600000, "currency": "GBP" }, "contractPeriod": { "startDate": "2021-12-10T00:00:00Z", "endDate": "2025-12-09T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "the initial contract will be for 2 years with option to extend by up to 24 months" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "Polling Card printing Electorate changes for UK General Election due to boundary changes" }, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79811000", "description": "Digital printing services" }, { "scheme": "CPV", "id": "22821000", "description": "Electoral forms" } ], "deliveryAddresses": [ { "region": "UKM93" }, { "region": "UKM94" }, { "region": "UKM93" }, { "region": "UKM94" }, { "region": "UKM63" } ], "relatedLot": "1", "deliveryLocation": { "description": "North Ayrshire including Arran & Cumbrae South Ayrshire East Ayrshire" } } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.", "appliesTo": [ "supplier" ] }, { "type": "economic", "description": "Bidders will be required to have a minimum yearly \"specific\" turnover of (300,000)GBP for the last 3 years in the business area covered by the contract. North Ayrshire Council reserve the right to review the bidders financial information including information from credit reference agencies at tender stage and throughout the life of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. Bidders who cannot meet the required level of turnover will be excluded from this tender. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = [10,000,000]GBP http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance [5,000,000]GBP Professional Indemnity Insurance [1,000,000]GBP Cyber Security Insurance [2,000,000]GBP", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "Bidders will be required to provide a minimum of 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services as described in part II.2.4 of the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process. Bidders must also provide two satisfactory references for the same two contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process. Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope. Bidders will be required to confirm the supplier itself have the following Organisational Membership -Association of Electoral Administrators Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.", "appliesTo": [ "supplier" ] } ] }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 1 } }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2021-10-15T12:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 120 } }, "awardPeriod": { "startDate": "2021-10-15T12:00:00+01:00" }, "bidOpening": { "date": "2021-10-15T12:00:00+01:00" }, "hasRecurrence": true, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "recurrence": { "description": "August 2025" } }, "parties": [ { "id": "GB-FTS-28277", "name": "North Ayrshire Council", "identifier": { "legalName": "North Ayrshire Council" }, "address": { "streetAddress": "Cunninghame House,,", "locality": "Irvine", "region": "UKM93", "postalCode": "KA12 8EE", "countryName": "United Kingdom" }, "contactPoint": { "name": "Joanne McQuillan", "email": "joannemcquillan@north-ayrshire.gov.uk", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.north-ayrshire.gov.uk", "buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-1083", "name": "North Ayrshire Council", "identifier": { "legalName": "North Ayrshire Council" }, "address": { "streetAddress": "Cunninghame House, Friars Croft", "locality": "Irvine", "region": "UKM93", "postalCode": "KA12 8EE", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1294310000", "email": "procurement@North-Ayrshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.north-ayrshire.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337" } }, { "id": "GB-FTS-4854", "name": "South Ayrshire Council", "identifier": { "legalName": "South Ayrshire Council" }, "address": { "streetAddress": "County Buildings, Wellington Square", "locality": "Ayr", "region": "UKM94", "postalCode": "KA7 1DR", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 3001230900", "email": "procurement@south-ayrshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.south-ayrshire.gov.uk/procurement/", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405" } }, { "id": "GB-FTS-2556", "name": "East Ayrshire Council", "identifier": { "legalName": "East Ayrshire Council" }, "address": { "streetAddress": "Corporate Procurement Team, London Road HQ", "locality": "Kilmarnock", "region": "UKM93", "postalCode": "KA3 7BU", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1563576183", "email": "procurement@east-ayrshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.east-ayrshire.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223" } }, { "id": "GB-FTS-4006", "name": "Kilmarnock Sheriff Court", "identifier": { "legalName": "Kilmarnock Sheriff Court" }, "address": { "streetAddress": "Sheriff Court House, St Marnock Street", "locality": "Kilmarnock", "postalCode": "KA1 1ED", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1563550024" }, "roles": [ "reviewBody" ], "details": { "url": "https://www.scotcourts.gov.uk/" } }, { "id": "GB-FTS-44718", "name": "Idox Software Ltd", "identifier": { "legalName": "Idox Software Ltd" }, "address": { "streetAddress": "First Floor, The Grosvenor Building, 72 Gordon Street", "locality": "Glasgow", "region": "UK", "postalCode": "G1 3RS", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 33301111200", "faxNumber": "+44 33301111200" }, "roles": [ "supplier" ], "details": { "scale": "large" } } ], "buyer": { "id": "GB-FTS-28277", "name": "North Ayrshire Council" }, "language": "en", "awards": [ { "id": "004692-2022-NAC/5068-1", "relatedLots": [ "1" ], "status": "active", "hasSubcontracting": true, "subcontracting": { "minimumPercentage": 0.3, "maximumPercentage": 0.3, "description": "The production and upload of print-ready PDF proofs and production and delivery of all printed electoral material sub-contractors W.A. 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