{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-030179-2025-10-01T17:44:54+01:00", "date": "2025-10-01T17:44:54+01:00", "ocid": "ocds-h6vhtk-030179", "description": "Contract Monitoring. The successful contractor's performance on the contract will be regularly monitored in line with PGN 01/12. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.", "initiationType": "tender", "tender": { "id": "ID 3923282", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "ID 3923282 Department of Finance General Register Office Support and Maintenance of GeNI and NIROS", "status": "complete", "classification": { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, "mainProcurementCategory": "services", "description": "DOF - General Register Office (GRO) is placing this voluntary transparency notice to alert economic operators of its intention to modify the Support and Maintenance of GeNI and NIROS system used to facilitate the registration of key life events such as Births, Deaths and Marriages in the 25 district registration offices in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015. This transparency notice does not place any obligation on the Authority to enter into this modification.", "value": { "amount": 4500000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The contract has been modified to allow the Department of Finance meet additional GRO functionality requirements that must integrate with the current business processes.", "awardCriteria": { "criteria": [ { "name": "As Per the Tender Documents", "type": "quality", "description": "60" }, { "name": "As Per the Tender Documents", "type": "cost", "description": "40" } ] }, "value": { "amount": 4500000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "The initial contract period is 3 years, with the option to extend for 2 further periods of 1 year each." }, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72240000", "description": "Systems analysis and programming services" } ], "deliveryAddresses": [ { "region": "UKN" }, { "region": "UKN" }, { "region": "UKN" }, { "region": "UKN" }, { "region": "UKN" }, { "region": "UKN" } ], "relatedLot": "1" } ], "submissionMethod": [ "written" ], "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "As per tender documents", "appliesTo": [ "supplier" ] }, { "type": "economic", "description": "As per tender documents", "minimum": "As per tender documents", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "As per tender documents", "minimum": "As per tender documents", "appliesTo": [ "supplier" ] } ] }, "contractTerms": { "performanceTerms": "As per tender documents" }, "procurementMethod": "limited", "procurementMethodDetails": "Negotiated without publication of a contract notice", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2022-01-20T15:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2022-05-20T23:59:59+01:00" } }, "awardPeriod": { "startDate": "2022-01-20T15:30:00Z" }, "bidOpening": { "date": "2022-01-20T15:30:00Z" }, "hasRecurrence": true, "reviewDetails": "The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The authority will incorporate a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded.", "recurrence": { "description": "5 years" }, "procurementMethodRationaleClassifications": [ { "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL", "id": "D_TECHNICAL", "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons" } ], "procurementMethodRationale": "In order to maintain critical business function, GRO require an increase to contract value to ensure continuity of service through to expiry of contract term. The Authority will be relying on Regulation 72(1)(b) Additional works, services or supplies \"have become necessary\" and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs. This modification is to increase the contract value by an additional PS401,413.34, and to extend the Contract period for a further 3 years. The revised total contract value following this modification is PS2,345,378.80." }, "parties": [ { "id": "GB-FTS-37766", "name": "Department of Finance - General Register Office for Northern Ireland", "identifier": { "legalName": "Department of Finance - General Register Office for Northern Ireland" }, "address": { "streetAddress": "NISRA, Colby House, Stranmillis Court", "locality": "BELFAST", "region": "UK", "postalCode": "BT9 5RR", "countryName": "United Kingdom" }, "contactPoint": { "email": "ssdadmin.cpd@finance-ni.gov.uk", "url": "https://etendersni.gov.uk/epps" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "url": "https://etendersni.gov.uk/epps", "buyerProfile": "https://etendersni.gov.uk/epps", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-37653", "name": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.", "identifier": { "legalName": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015." }, "address": { "locality": "Belfast", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-26604", "name": "CIVICA UK LTD", "identifier": { "legalName": "CIVICA UK LTD" }, "address": { "streetAddress": "South Bank Central, 30 Stamford Street", "locality": "London", "region": "UK", "postalCode": "SE1 9LS", "countryName": "United Kingdom" }, "contactPoint": { "email": "enquiries@civica.co.uk" }, "roles": [ "supplier" ], "details": { "url": "https://etendersni.gov.uk/epps", "scale": "large" } }, { "id": "GB-FTS-4127", "name": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015", "identifier": { "legalName": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015" }, "address": { "locality": "Belfast", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-122256", "name": "Department of Finance", "identifier": { "legalName": "Department of Finance" }, "address": { "streetAddress": "Clare House, 303 Airport Road", "locality": "BELFAST", "region": "UK", "postalCode": "BT3 9ED", "countryName": "United Kingdom" }, "contactPoint": { "email": "SSDAdmin.CPD@finance-ni.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://etendersni.gov.uk/epps", "buyerProfile": "https://etendersni.gov.uk/epps", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-122257", "name": "CIVICA UK LTD", "identifier": { "legalName": "CIVICA UK LTD" }, "address": { "streetAddress": "South Bank Central, 30 Stamford Street", "locality": "London", "region": "UKN", "countryName": "United Kingdom" }, "contactPoint": { "email": "enquiries@civica.co.uk" }, "roles": [ "supplier" ], "details": { "url": "https://etendersni.gov.uk/epps", "scale": "large" } }, { "id": "GB-FTS-3552", "name": "Department of Finance", "identifier": { "legalName": "Department of Finance" }, "address": { "streetAddress": "303 Airport Road West", "locality": "BELFAST", "region": "UKN", "postalCode": "BT3 9ED", "countryName": "United Kingdom" }, "contactPoint": { "email": "SSDAdmin.CPD@finance-ni.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://etendersni.gov.uk/epps", "buyerProfile": "https://etendersni.gov.uk/epps", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-20217", "name": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.", "identifier": { "legalName": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended." }, "address": { "locality": "Belfast", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-10990", "name": "Civica UK Ltd", "identifier": { "legalName": "Civica UK Ltd" }, "address": { "locality": "London", "region": "UKH", "countryName": "United Kingdom" }, "contactPoint": { "email": "enquiries@civica.co.uk" }, "roles": [ "supplier" ], "details": { "url": "https://etendersni.gov.uk", "scale": "large" } }, { "id": "GB-FTS-112682", "name": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended", "identifier": { "legalName": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended" }, "address": { "locality": "Belfast", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-3552", "name": "Department of Finance" }, "language": "en", "awards": [ { "id": "008424-2022-1-1", "relatedLots": [ "1" ], "title": "GRO - Support and Maintenance of GENI and NIROS", "status": "active", "suppliers": [ { "id": "GB-FTS-26604", "name": "CIVICA UK LTD" } ] }, { "id": "026749-2024-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-122257", "name": "CIVICA UK LTD" } ] }, { "id": "030780-2024-1-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-122257", "name": "CIVICA UK LTD" } ] }, { "id": "003734-2025-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-26604", "name": "CIVICA UK LTD" } ] }, { "id": "061505-2025-ID 3923282-1", "relatedLots": [ "1" ], "title": "DoF General Registers Office Support and Maintenance of GeNI and NIROS", "status": "active", "suppliers": [ { "id": "GB-FTS-10990", "name": "Civica UK Ltd" } ] } ], "contracts": [ { "id": "008424-2022-1-1", "awardID": "008424-2022-1-1", "title": "GRO - Support and Maintenance of GENI and NIROS", "status": "active", "value": { "amount": 1295977, "currency": "GBP" }, "dateSigned": "2022-03-29T00:00:00+01:00" }, { "id": "026749-2024-1", "awardID": "026749-2024-1", "status": "active", "value": { "amount": 1943965.5, "currency": "GBP" }, "dateSigned": "2022-03-29T00:00:00+01:00" }, { "id": "030780-2024-1-1", "awardID": "030780-2024-1-1", "status": "active", "value": { "amount": 2591954, "currency": "GBP" }, "dateSigned": "2024-09-23T00:00:00+01:00", "period": { "durationInDays": 1080 }, "items": [ { "id": "1", "classification": { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, "deliveryAddresses": [ { "region": "UKN" } ], "relatedLot": "1" } ], "amendments": [ { "id": "1", "description": "In order to maintain critical business function, DoF require an increase to contract value to ensure continuity of service through to expiry of contract term. The value of this Modification is PS647,988.50.", "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: Regulation 72(1)(b) Additional works, services or supplies \"have become necessary\" and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract." } ] }, { "id": "003734-2025-1", "awardID": "003734-2025-1", "status": "active", "value": { "amount": 2345378.8, "currency": "GBP" }, "dateSigned": "2025-02-03T00:00:00Z" }, { "id": "061505-2025-ID 3923282-1", "awardID": "061505-2025-ID 3923282-1", "title": "DoF General Registers Office Support and Maintenance of GeNI and NIROS", "status": "active", "value": { "amount": 2395165.5, "currency": "GBP" }, "dateSigned": "2025-03-31T00:00:00+01:00", "period": { "durationInDays": 1080 }, "items": [ { "id": "1", "classification": { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, "deliveryAddresses": [ { "region": "UKN" } ], "relatedLot": "1" } ], "amendments": [ { "id": "2", "description": "The contract has been modified to allow the Department of Finance meet additional GRO functionality requirements that must integrate with the current business processes.", "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: To ensure continuity of service to the DoF for their critical business functions and with no alternative option fit for purpose that would integrate with the current business processes, this modification will ensure delivery of all GRO's functionality requirements. It will also assist with the NI Executive priority and important component of the legislative process to establish a Baby Loss Certification scheme in Northern Ireland. The Authority will be relying on Regulation 72(1) (b) Additional works, services or supplies \"have become necessary\" and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/ duplication of costs. This modification is for a total of PS451,200 leading to a revised contract value of PS2,395,165.50" } ] } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 3 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 0 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 1 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 3 } ] } }