{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-03103a-2022-01-27T16:47:58Z", "date": "2022-01-27T16:47:58Z", "ocid": "ocds-h6vhtk-03103a", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-03103a", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Maintenance of grounds, trees, grass, hedges, verges, street lights and", "status": "active", "classification": { "scheme": "CPV", "id": "77300000", "description": "Horticultural services" }, "mainProcurementCategory": "services", "description": "Tenders are invited for Ardleigh Parish Council Contracts for three years starting 1 April 2022. Areas of work include maintenance of Ardleigh Recreation Ground, Millennium Green, Cemetery and/or Churchyard and other grassed areas, verge cutting, street lighting, planting and watering floral displays and tree surveys. Details https://bit.ly/APCcontracts Bids will be considered from suitably qualified and experienced contractors, organisations or individuals for any or all of the items in a particular section. Quotations are requested on the basis of price per item per cut/attendance, with recommendations as to number of cuts/attendance expected to be required per year, where appropriate. Please also provide cost of additional or oneoff work, which may be requested, with hourly rate.", "lots": [ { "id": "1", "title": "Floral displays- planting", "description": "1a. To supply and maintain the floral tubs and baskets around the village of Ardleigh as detailed; 1b. To supply and plant ready for summer colour, 14 barrels of varying sizes and 24 'lamppost' half baskets. 1c. To empty and refill the 14 barrels for winter colour 1d. To maintain the barrels and baskets throughout the year 1e. To replace the barrels where necessary (this can be additionally charged if and when replacement is required)", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": false, "status": "active" }, { "id": "2", "title": "floral displays- Watering", "description": "2a. To fit and remove the baskets on lampposts (24). 2b. To water 14 barrels and 24 high level baskets regularly throughout the summer season and until end of September.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": false, "status": "active" }, { "id": "3", "title": "Grassed areas and hedges", "description": "3a. Ardleigh Churchyard grass cutting. 3b. Ardleigh Churchyard strim and weed the base of trees 3c. Ardleigh Churchyard gravestones to be carefully strimmed avoiding damage to memorial items. 3d. Trim cemetery boundary hedges as necessary. 3e. Ardleigh Cemetery grass cutting. 3f. Ardleigh Churchyard strim and weed the base of trees 3g. Ardleigh Churchyard all gravestones to be carefully strimmed avoiding damage to memorial items. 3h. Paths in cemetery/churchyard to be weed control as required 3i. Clear leaf fall on paths -seasonal leaf fall to be cleared from site. 3j. Cutting of Grassed area outside church lych-gate 3k. Grass cutting opposite church near bench, including adjacent Jubilee gardens and surrounding hedges. 3j. Hedges to Jubilee Gardens where abut pavement especially along Station Road and hedge to boundary of public car park to be trimmed as necessary to prevent overhang on pavements. Including pedestrian access to car park and adjacent public footpath. 3l. Cutting grassed area around notice board and bus shelter adjacent to junction of A137/Station Road, behind pavement, including maintenance of shrubs etc on adjacent seating area. 3m. Cutting grassed area outside Littlecourt. 3n. Cutting grassed area opposite the old squash club now Piccotts Place (Dedham Road). 3o. Cutting grassed areas, two triangles at junction Dead Lane/ Dedham Road. 3p. Colchester Road Play Area grass cutting including weed control and removal as necessary", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": false, "status": "active" }, { "id": "4", "title": "Highway verges", "description": "4a. To cut the highway verges within the parish of Ardleigh. 16.91km of classified roads and 63.59km of unclassified roads in conjunction with Essex County Highways. 4b. In addition, the dangerous junction at Wick Lane/Dead Lane is to be cut every 6 weeks during the growing season. 4c. To undertake additional work on request which is on or adjacent to Highways eg to clear vegetation around road signs or encroaching on pavements.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": false, "status": "active" }, { "id": "5", "title": "Ardleigh Millennium Green maintenance", "description": "5a. Grass cutting of the main grass and play areas. 5b. To control the weeds (especially brambles) along all fence edges, hedge line, paths and the two shrub gardens. 5c. Maintain the area surrounding the pond. 5e. Cutting of the wild flower meadows in liaison with the Millennium Green Trustees. 5f. Pruning and trimming of the shrubberies, as required, especially where abut footpaths. 5g. Grass cutting at the Mary Warner road entrance to the green.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": false, "status": "active" }, { "id": "6", "title": "Ardleigh Recreation Ground and Village Hall grounds", "description": "6a. The open grassed area, (EXCLUDING THE CRICKET SQUARE), will need regular cutting throughout the growing season. 6b. Outer boundary strimming, to include the removal of brambles, weeds etc spreading from the hedge to the bottom. 6c. The car park edges to be cut as required and the central area weed controlled. 6d. Grassed areas surrounding the village hall, to the rear and front bank adjacent to the footway, to be cut as required. 6e. Annual treatment of weeds in and around the perimeter of the Galleon play area. 6f. Village Hall garden grassed area in the will need a regular cut to a suitable length for children during April to July with additional cuts as required in the remaining months of the year. 6g. Village Hall Garden Pruning, strimming and weed control as required and all cuttings to be removed. 6h. Village Hall Car Park perimeter weed control as necessary.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": false, "status": "active" }, { "id": "7", "title": "Street/ footpath light maintenance and servicing", "description": "7a. To carry out a visual structural inspection, supply and fit replacement lamps, clean lantern bowl and column base compartment, clear vegetation around lights, if needed. To provide a report to the Council following the inspection. 7b. To attend site for emergencies as required. To provide costs for emergency call outs. 7c. To supply costs for replacement equipment- using LED lights where possible. See specification for locations", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": false, "status": "active" }, { "id": "8", "title": "Tree survey and maintenance", "description": "8a. To carry out an annual tree condition survey with management recommendations of all communal trees above 150mm diameter when measured at 1.3m from ground level. This will include a ground only visual inspection from within the communal grounds. All established trees will be surveyed, necessary details recorded and plotted on a map, any management recommendations will be put on a priority schedule. To provide an annual report to the Parish Council in Spring of each year (March - June). 8b. To carry out a 'walk over' inspection of each site after severe weather events and report on any gross defects to the trees See specification for location of trees", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": false, "status": "active" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" } ], "deliveryAddresses": [ { "region": "UKH" } ], "deliveryLocation": { "description": "Ardleigh Village Centre Ardleigh Essex" }, "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "77330000", "description": "Floral-display services" } ], "deliveryAddresses": [ { "region": "UKH" } ], "deliveryLocation": { "description": "Ardleigh Village centre Ardleigh, Essex" }, "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" } ], "deliveryAddresses": [ { "region": "UKH" } ], "deliveryLocation": { "description": "Ardleigh Parish Ardleigh Essex" }, "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "45233139", "description": "Highway maintenance work" }, { "scheme": "CPV", "id": "45233229", "description": "Verge maintenance work" } ], "deliveryAddresses": [ { "region": "UKH" } ], "deliveryLocation": { "description": "Ardleigh Parish" }, "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" } ], "deliveryAddresses": [ { "region": "UKH" } ], "deliveryLocation": { "description": "Millennium Green Ardleigh" }, "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" }, { "scheme": "CPV", "id": "77320000", "description": "Sports fields maintenance services" } ], "deliveryAddresses": [ { "region": "UKH" } ], "deliveryLocation": { "description": "Recreation Ground and Village Hall, Station Road, Ardleigh, Essex" }, "relatedLot": "6" }, { "id": "7", "additionalClassifications": [ { "scheme": "CPV", "id": "50232100", "description": "Street-lighting maintenance services" } ], "deliveryAddresses": [ { "region": "UKH" } ], "deliveryLocation": { "description": "Ardleigh Essex" }, "relatedLot": "7" }, { "id": "8", "additionalClassifications": [ { "scheme": "CPV", "id": "77211500", "description": "Tree-maintenance services" } ], "deliveryAddresses": [ { "region": "UKH" } ], "deliveryLocation": { "description": "Ardleigh Parish" }, "relatedLot": "8" } ], "submissionMethod": [ "written" ], "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "The following conditions will apply to all contracts. * Contracts are for a period of three years from 1 April 2022 until 31 March 2025 unless otherwise agreed * Evidence of public liability insurance, at an appropriate level, is required. * Ardleigh Parish Council (APC) will assume for any tender submitted that the bidder has inspected the relevant areas to fully acquaint themselves with the areas, the work etc. Any failure to have inspected will be at the contractor's own risk and APC will not accept any application for additional costs due to the contractor's failure to fully inspect. * The contractor will be expected to provide all necessary equipment, including specialist equipment where required to allow them to competently carry out the contract specification. * The contractor will be required to dispose of any waste in a lawful manner and hold the necessary waste disposal registration (unless stated otherwise). * Evidence of up-to-date training/ qualification of personnel involved in carrying out the contract may be requested including training to work on/ adjacent to the Highway if relevant. * Note that wildflower and other areas and use of chemical weedkillers may be reviewed and some elements of specifications may be subject to further discussion. * Successful bidders may be asked to provide schedule of work with dates. * Invoices, in an agreed format, submitted to APC will be paid after the following Council meeting, normally the 2nd Monday of the month. Closing date for invoices is 7 days prior to the meeting. * Either party can terminate this contract by providing a minimum of 60 days written notice to terminate. * The contractor is required to report any observed damage to the Parish Council within 24 hours.", "appliesTo": [ "supplier" ] } ] }, "documents": [ { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "procedure": { "isAccelerated": true, "acceleratedRationale": "opportunities have been advertised via local magazine, website and social media since 17 December. This is the first time that Ardleigh Parish Council has advertised on Contract Finder as previous contracts were for a shorter duration and were below the threshold. It has taken more time the expected to obtain the DUNS number to enable us to register. The short turnaround is necessary for bids to be considered by the Council and contracts awarded before the existing contracts expire." }, "tenderPeriod": { "endDate": "2022-02-07T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2022-02-07T13:00:00Z" }, "bidOpening": { "date": "2022-02-07T13:00:00Z" }, "hasRecurrence": true, "contractTerms": { "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true } }, "parties": [ { "id": "GB-FTS-42359", "name": "ARDLEIGH PARISH COUNCIL", "identifier": { "legalName": "ARDLEIGH PARISH COUNCIL" }, "address": { "streetAddress": "Po Box 12865,Great Bromley", "locality": "COLCHESTER", "region": "UKH34", "postalCode": "CO77EZ", "countryName": "United Kingdom" }, "contactPoint": { "name": "Rachel Fletcher", "telephone": "+44 1206619532", "email": "ardleighpc@gmail.com", "url": "https://bit.ly/APCcontracts" }, "roles": [ "buyer" ], "details": { "url": "https://ardleigh.website", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-42360", "name": "Ardleigh Parish Council", "identifier": { "legalName": "Ardleigh Parish Council" }, "address": { "locality": "Colchester", "countryName": "United Kingdom" }, "contactPoint": { "email": "ardleighpc@gmail.co" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-42359", "name": "ARDLEIGH PARISH COUNCIL" }, "language": "en" }