{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-032ad3-2022-04-07T12:33:37+01:00", "date": "2022-04-07T12:33:37+01:00", "ocid": "ocds-h6vhtk-032ad3", "description": "The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000.Your completed tender submission should be returned by noon on 25th April 2022 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc", "initiationType": "tender", "tender": { "id": "2022/S 000-009272", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Overall Programme Management Partner - Holiday Activity and Food Programme - 2022/2023", "status": "active", "classification": { "scheme": "CPV", "id": "72224000", "description": "Project management consultancy services" }, "mainProcurementCategory": "services", "description": "The Council requires a new delivery partner(s) to develop, mobilise and coordinate the HAF programme across the city for the next 3 year (from Summer 2022 until Easter 2025) subject to performance and availability of funding. The contract will be split into 2 lots: Lot 1: Overall HAF programme managementLot 2: Overall management of HAF food provision and standards:The contract will be for 1 year with the option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance.", "value": { "amount": 1654801, "currency": "GBP" }, "lots": [ { "id": "1", "title": "Overall HAF programme management:", "description": "* End to end project management of the HAF programme across the city* Distributing funding via, an electronic grants management service, to Activity Providers to ensure sufficient levels of provision and effective use of limited resources. * Demand management and supply mapping* Providing assurance of the safety and quality standards of Activity Provision * Marketing, communication, and community engagement * Appropriately targeting the programme at the eligible cohort via effective marketing, booking and registration system.* Meeting the DfE's reporting requirements* Maximising the grant by identifying and utilising community assets and existing resources, including volunteers* Working in partnership with key stakeholders in the city", "value": { "amount": 833830, "currency": "GBP" }, "contractPeriod": { "durationInDays": 360 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "With an option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance" }, "status": "active" }, { "id": "2", "title": "Overall management of HAF food provision and standards:", "description": "* The logistical management of the central supply of food to ensure sufficient provision of food across the programme* Providing assurances of the safety and quality standards of all food provision* Procure and manage central food providers in line with the DfE programme and food safety requirements* Ensure that food providers are:o Able to operate during non-term time across Birmingham during the Easter, Summer and Christmas school holidayso Provide meals at a cost of up to PS5 ahead per day (inclusive of all costs)o Able to cook and deliver food across Birmingham to leisure centres, youth clubs, schools etco Able to identify and source facilities to store and prepare food in the cityo Provide nutritional advice, food activities and education to families and activity providerso Able to provide healthy food parcels including recipe cards and/or demos", "value": { "amount": 820971, "currency": "GBP" }, "contractPeriod": { "durationInDays": 360 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "With an option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance." }, "status": "active" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72224000", "description": "Project management consultancy services" }, { "scheme": "CPV", "id": "79400000", "description": "Business and management consultancy and related services" }, { "scheme": "CPV", "id": "79410000", "description": "Business and management consultancy services" } ], "deliveryAddresses": [ { "region": "UKG31" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "79410000", "description": "Business and management consultancy services" } ], "deliveryAddresses": [ { "region": "UKG31" } ], "relatedLot": "2" } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "http://www.in-tendhost.co.uk/birminghamcc", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Details will be provided in the tender documentation.", "appliesTo": [ "supplier" ] } ] }, "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2022-04-25T12:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2022-04-25T12:00:00+01:00" }, "bidOpening": { "date": "2022-04-25T12:00:00+01:00" }, "hasRecurrence": false, "amendments": [ { "id": "1", "unstructuredChanges": [ { "oldValue": { "text": "Overall Programme Management Partner - Holiday Activity and Food Programme - 2022/2023" }, "newValue": { "text": "Holiday Activity and Food Programme Management Partner(s) (HAF) 2022/23" }, "where": { "section": "11.1.1", "label": "Title" } }, { "oldValue": { "text": "The Council requires a new delivery partner(s) to develop, mobilise and coordinate the HAF programme across the city for the next 3 year (from Summer 2022 until Easter 2025) subject to performance and availability of funding. The contract will be split into 2 lots: Lot 1: Overall HAF programme managementLot 2: Overall management of HAF food provision and standards:The contract will be for 1 year with the option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance." }, "newValue": { "text": "Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements. The Council has split the management of this large-scale programme into the following two lots. The Council will be happy to award this contract to either two providers (one provider per lot) or one provider to deliver both lots, depending on the option that is Most Economically Advantageous for the council. Providers who wish to bid to manage the entire programme will need to demonstrate value for money/savings through economies of scale. Lot 1: Overall Programme Management Partner (OPM) Lot 2: Programme Management of Food and Standards (FPM)The contract will be for 1 year with the option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance." }, "where": { "section": "II.1.4", "label": "Short Description" } }, { "oldValue": { "text": "* End to end project management of the HAF programme across the city* Distributing funding via, an electronic grants management service, to Activity Providers to ensure sufficient levels of provision and effective use of limited resources. * Demand management and supply mapping* Providing assurance of the safety and quality standards of Activity Provision * Marketing, communication, and community engagement * Appropriately targeting the programme at the eligible cohort via effective marketing, booking and registration system.* Meeting the DfE's reporting requirements* Maximising the grant by identifying and utilising community assets and existing resources, including volunteers* Working in partnership with key stakeholders in the city" }, "newValue": { "text": "Lot 1: Overall Programme Management Partner (OPM) This Organisation will have overall responsibility for the successful coordination and management of the programme delivery and standards. They will be responsible for commissioning the supply of activity provision to meet the Council's requirements. They will work closely with the Council and the wider HAF partnership to shape the programme to meet the DfE and Council's requirements and local needs." }, "where": { "section": "II.2.4", "label": "Description of the procurement" }, "relatedLot": "1" }, { "oldValue": { "text": "* The logistical management of the central supply of food to ensure sufficient provision of food across the programme* Providing assurances of the safety and quality standards of all food provision* Procure and manage central food providers in line with the DfE programme and food safety requirements* Ensure that food providers are:o Able to operate during non-term time across Birmingham during the Easter, Summer and Christmas school holidayso Provide meals at a cost of up to PS5 ahead per day (inclusive of all costs)o Able to cook and deliver food across Birmingham to leisure centres, youth clubs, schools etco Able to identify and source facilities to store and prepare food in the cityo Provide nutritional advice, food activities and education to families and activity providerso Able to provide healthy food parcels including recipe cards and/or demos" }, "newValue": { "text": "Lot 2: Programme Management of Food and Standards (FPM)This Organisation will have overall responsibility for the successful coordination and management of food required for the programme. The OPM will be responsible for managing the FPM to ensure that all programme attendees receive at least one meal a day that meets food safety and School Food Standards. The OPM will need to work closely with the FPM to review the food offer available via the Activity Providers, following each grant round and plan for the provision of meals through the central food supply. FPM will be required to commission the local food provider(s) and logistically manage the distribution of the central food supply. The details of these requirements are set out the corresponding service specification for Lot 2." }, "where": { "section": "II.2.4", "label": "Description of the procurement" }, "relatedLot": "2" } ] } ] }, "parties": [ { "id": "GB-FTS-49142", "name": "Birmingham City Council", "identifier": { "legalName": "Birmingham City Council" }, "address": { "streetAddress": "10 Woodcock Street", "locality": "Birmingham", "region": "UKG31", "postalCode": "B4 7DJ", "countryName": "United Kingdom" }, "contactPoint": { "name": "Corporate Procurement Services", "telephone": "+44 1214648000", "email": "etendering@birmingham.gov.uk", "faxNumber": "+44 1213037322", "url": "http://www.in-tendhost.co.uk/birminghamcc" }, "roles": [ "buyer" ], "details": { "url": "http://www.finditinbirmingham.com", "buyerProfile": "http://www.in-tendhost.co.uk/birminghamcc", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-935", "name": "High Court of England and Wales", "identifier": { "legalName": "High Court of England and Wales" }, "address": { "streetAddress": "Royal Courts of Justice, Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-49142", "name": "Birmingham City Council" }, "language": "en" }