{
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    "id": "ocds-h6vhtk-0347f2-2024-01-08T10:48:44Z",
    "date": "2024-01-08T10:48:44Z",
    "ocid": "ocds-h6vhtk-0347f2",
    "description": "This is an award notice (SC Ref:754551)",
    "initiationType": "tender",
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        "id": "ocds-h6vhtk-0347f2",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Staff Rostering System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "Implementation of a fully hosted and supported service to enable the efficient and effective management and production of rosters for all business areas, supporting day to day business operations. ScotRail currently has 5100 members of staff, approximately 4500 are rostered. Rosters require to be produced for various grades of staff including traincrew (drivers, conductors, ticket examiners), station staff and engineering staff. The management of staff rosters is handled at multiple sites across the ScotRail network. ScotRail requires a single system to support the recording of daily hours worked / lost for both rostered and non-rostered staff, allowing a real time overview of business performance and a consistent process for the company-wide management of employee time and attendance. Delivery of an intuitive solution that will support the digital transformation program, allowing process digitisation and automation to improve efficiency, enhance information security and reduce the time spent carrying out administrative tasks. Comprehensive reporting capability to allow the production of real-time data; improved business intelligence will support the delivery of business KPI's, accurate trend analysis, and help in identifying and mitigating risk.",
        "lots": [
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                "description": "Implementation of a fully hosted and supported service to enable the efficient and effective management and production of rosters for all business areas, supporting day to day business operations. ScotRail currently has 5100 members of staff, approximately 4500 are rostered. Rosters require to be produced for various grades of staff including traincrew (drivers, conductors, ticket examiners), station staff and engineering staff. The management of staff rosters is handled at multiple sites across the ScotRail network. ScotRail requires a single system to support the recording of daily hours worked / lost for both rostered and non-rostered staff, allowing a real time overview of business performance and a consistent process for the company-wide management of employee time and attendance. Delivery of an intuitive solution that will support the digital transformation program, allowing process digitisation and automation to improve efficiency, enhance information security and reduce the time spent carrying out administrative tasks. Comprehensive reporting capability to allow the production of real-time data; improved business intelligence will support the delivery of business KPI's, accurate trend analysis, and help in identifying and mitigating risk Additional information: This is an award notice for an already completed procurement",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial term proposed to 31st March 2027 with potential for extensions up to 31st March 2032 - to be finalised through ITN stage"
                },
                "secondStage": {
                    "minimumCandidates": 2
                },
                "selectionCriteria": {
                    "description": "Procedure is two stage with a PQQ as stage one, and bidders will be down-selected for the ITN stage - looking for a single supplier for the Rostering System so there will be limit to the number invited to ITN stage based on the PQQ outcome"
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled"
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                        "description": "Scheduling and productivity software package"
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                        "description": "Time accounting or human resources software package"
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        ],
        "submissionMethod": [
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        "submissionMethodDetails": "https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx",
        "selectionCriteria": {
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                {
                    "type": "suitability",
                    "description": "All criteria as stated with the PQQ documents",
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        "documents": [
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                "documentType": "economicSelectionCriteria"
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        "otherRequirements": {
            "reductionCriteria": "All criteria as stated within the PQQ documents"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "secondStage": {
            "successiveReduction": true,
            "invitationDate": "2022-09-05T00:00:00+01:00"
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        "coveredBy": [
            "GPA"
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        "tenderPeriod": {
            "endDate": "2022-07-20T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "Proposed initial term is to 31st March 2027 with potential options to extend to 31st March 2032 - this contract may be re-tendered beyond these dates"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-55890",
            "name": "ScotRail Trains Limited",
            "identifier": {
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                "streetAddress": "Atrium Court, 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 6HQ",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "email": "kathleen.gay@scotrail.co.uk",
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            },
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        {
            "id": "GB-FTS-220",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
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            "address": {
                "locality": "Glasgow",
                "countryName": "United Kingdom"
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            "roles": [
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                "countryName": "United Kingdom"
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            "contactPoint": {
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            "id": "GB-FTS-101853",
            "name": "Kronos Systems Ltd",
            "identifier": {
                "legalName": "Kronos Systems Ltd"
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            "address": {
                "streetAddress": "Capitol Building, Floor 2, Oldbury",
                "locality": "Bracknell, Berkshire",
                "region": "UKJ11",
                "postalCode": "RG12 8FZ",
                "countryName": "United Kingdom"
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            "dateSigned": "2023-11-13T00:00:00Z"
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}