{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-036583-2023-05-04T16:08:06+01:00", "date": "2023-05-04T16:08:06+01:00", "ocid": "ocds-h6vhtk-036583", "description": "All public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. Full details of the classification of potential Customer's geographical areas and organisation classifications are detailed as follows: LOCAL AUTHORITY COUNCILS: England: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: A-Z of councils online | Local Government Association https://www.local.gov.uk/topics http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: Councils | COSLA Wales: Administered across 22 Council areas. See link: Find your local authority | GOV. WALES Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2 village authorities, and 14 parish authorities. https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/ Channel Islands: https://www.gov.je/Government/Departments/Pages/default.aspx https://www.gov.gg/article/152949/Government-Departments EMERGENCY SERVICES: POLICE: National https://www.btp.police.uk/ http://www.mod.police.uk http://www.npas.police.uk/ England Home | Police.uk (www.police.uk) https://www.gov.uk/government/organisations/civil-nuclear-constabulary Northern Island https://www.police.uk/northern-ireland/ Scotland http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Wales https://www.dyfed-powys.police.uk/ Home | Gwent Police Home | North Wales Police https://www.police.uk/south-wales/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Isle of Man https://www.iompolice.im/ Channel Islands https://jersey.police.uk/ http://www.guernsey.police.uk/ FIRE and RESCUE UK - England, Scotland, Northern Ireland, Wales, IOM http://www.fireservice.co.uk/information/ukfrs/ https://www.ukfirestations.co.uk/brigades Channel Islands https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx MARITIME AND COASTGUARD AGENCY UK - England, Scotland, Northern Ireland, Wales, IOM https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening Isle of Man https://www.gov.im/coastguard Channel Islands http://www.ports.je/JerseyCoastguard/Pages/default.aspx https://www.rnli.org.gg/guernseys-lifeboat/ NHS/HEALTH BODIES AND AMBULANCE SERVICES: England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx East Midlands Ambulance Service NHS Trust http://www.emas.nhs.uk East of England Ambulance Service NHS Trust http://www.eastamb.nhs.uk London Ambulance Service NHS Trust http://www.londonambulance.nhs.uk North East Ambulance Service NHS Foundation Trust http://www.neas.nhs.uk North West Ambulance Service NHS Trust http://www.nwas.nhs.uk South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk South East Coast Ambulance Service NHS Foundation Trust http://www.secamb.nhs.uk South Western Ambulance Service NHS Foundation Trust https://www.swast.nhs.uk/welcome West Midlands Ambulance Service NHS Trust http://www.wmas.nhs.uk Yorkshire Ambulance Service NHS Trust http://www.yas.nhs.uk Northern Island http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/ Scotland https://www.scot.nhs.uk/organisations/ http://www.scottishambulance.com/WhatWeDo/Default.aspx Wales http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/ Isle of Man https://www.gov.im/about-the-government/departments/health-and-social-care/ https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/ Channel Islands https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing https://www.gov.je/pages/contacts.aspx?contactid=87 St John Ambulance Cymru - Wales' leading first aid charity (sjacymru.org.uk) CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm REGISTERED SOCIAL LANDLORDS: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Scotland https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx Northern Ireland https://www.nidirect.gov.uk/contacts/housing-associations Wales https://gov.wales/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/ Channel Islands https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx http://www.gha.gg/ EDUCATIONAL ESTABLISHMENTS: Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities. UK - England, Scotland, Northern Ireland, Wales http://www.schoolswebdirectory.co.uk/index.php https://get-information-schools.service.gov.uk/ https://www.hefcw.ac.uk/ https://www.universitiesuk.ac.uk Isle of Man https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/ Channel Islands https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx https://www.gov.gg/article/163185/Education-Working--Retiring CHARITIES England and Wales https://www.gov.uk/government/organisations/charity-commission Scotland http://www.oscr.org.uk/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/ Isle of Man Isle of Man Government - Charities Channel Islands http://www.jerseycharities.org/members http://www.charity.org.gg/Find Suppliers are advised that the Contracting Authority and its Customers reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Framework Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.", "initiationType": "tender", "tender": { "id": "DN631075", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Y23002 Supply of Record Information Management", "status": "complete", "classification": { "scheme": "CPV", "id": "79996100", "description": "Records management" }, "mainProcurementCategory": "services", "description": "The Framework Agreement will be split into 6 LOTs: LOT 1 - Asset and Records Storage, Retrieval and Destruction LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to: * Pallet storage and retrieval * Box storage and retrieval * File storage and retrieval (file from box or open shelf) * Media storage and retrieval (tape) * Transportation * Asset tracking (with client interface) * Fulfilment Services * Secure destruction * Consumables (boxes) LOT 2 - Document Scanning and Digital Storage LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to: * Backfile conversion * Day forward scanning * Inbound mail * Digital storage LOT 3 - Information Governance and Advisory Services LOT 3 covers the provision of information governance and advisory services including but not limited to: * Retention policy * Data privacy compliance (GDPR) * Policy and information governance assessments * Policy and program development and enhancement * Content classification * Metadata application LOT 4 - Content Services Platform LOT 4 covers the provision and installation of content services platforms including but not limited to: * Business process automation * Artificial intelligence * Machine learning * Workflow applications LOT 5 - Cloud Solutions LOT 5 covers the provision and installation of cloud solutions including but not limited to: * Hosting * Back-up * Disaster recovery * Data restoration LOT 6 - Secure IT Asset Recycling and Disposition LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to: * Onsite audit * Data erasure * Asset recycling * Asset remarketing * Secure Destruction", "value": { "amount": 20000000, "currency": "GBP" }, "lots": [ { "id": "1", "title": "Asset and Records Storage, Retrieval and Destruction", "description": "LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to: * Pallet storage and retrieval * Box storage and retrieval * File storage and retrieval (file from box or open shelf) * Media storage and retrieval (tape) * Transportation * Asset tracking (with client interface) * Fulfilment Services * Secure destruction * Consumables (boxes)", "value": { "amount": 3600000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Delivering the Framework Agreement", "type": "quality", "description": "30" }, { "name": "Delivering the Services and Account Management", "type": "quality", "description": "30" }, { "name": "Standards, Regulations and Policies", "type": "quality", "description": "10" }, { "name": "Social Value", "type": "quality", "description": "10" }, { "type": "price", "description": "20" } ] } }, { "id": "2", "title": "Document Scanning and Digital Storage", "description": "LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to: * Backfile conversion * Day forward scanning * Inbound mail * Digital storage", "value": { "amount": 2000000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Delivering the Framework Agreement", "type": "quality", "description": "30" }, { "name": "Standards, Regulations and Policies", "type": "quality", "description": "10" }, { "name": "Social Value", "type": "quality", "description": "10" }, { "type": "price", "description": "20" } ] } }, { "id": "3", "title": "Information Governance and Advisory Services", "description": "LOT 3 covers the provision of information governance and advisory services including but not limited to: * Retention policy * Data privacy compliance (GDPR) * Policy and information governance assessments * Policy and programme development and enhancement * Content classification * Metadata application", "value": { "amount": 3600000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Delivering the Framework Agreement", "type": "quality", "description": "40" }, { "name": "Delivering the Services and Account Management", "type": "quality", "description": "40" }, { "name": "Delivering the Services and Account Management", "type": "quality", "description": "10" }, { "name": "Social Value", "type": "quality", "description": "10" }, { "type": "price", "description": "0" } ] } }, { "id": "4", "title": "Content Services Platform", "description": "LOT 4 covers the provision and installation of content services platforms including but not limited to: * Business process automation * Artificial intelligence * Machine learning * Workflow applications", "value": { "amount": 3600000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Delivering the Framework Agreement", "type": "quality", "description": "40" }, { "name": "Delivering the Services and Account Management", "type": "quality", "description": "40" }, { "name": "Standards, Regulations and Policies", "type": "quality", "description": "10" }, { "name": "Social Value", "type": "quality", "description": "10" }, { "type": "price", "description": "0" } ] } }, { "id": "5", "title": "Cloud Solutions", "description": "LOT 5 covers the provision and installation of cloud solutions including but not limited to: * Hosting * Back-up * Disaster recovery * Data restoration", "value": { "amount": 3600000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Delivering the Framework Agreement", "type": "quality", "description": "40" }, { "name": "Delivering the Services and Account Management", "type": "quality", "description": "40" }, { "name": "Standards, Regulations and Policies", "type": "quality", "description": "10" }, { "name": "Social Value", "type": "quality", "description": "10" }, { "type": "price", "description": "0" } ] } }, { "id": "6", "title": "Secure IT Asset Recycling and Disposition", "description": "LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to: * Onsite audit * Data erasure * Asset recycling * Asset remarketing * Secure Destruction", "value": { "amount": 3600000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Delivering the Framework Agreement", "type": "quality", "description": "40" }, { "name": "Delivering the Services and Account Management", "type": "quality", "description": "40" }, { "name": "Standards, Regulations and Policies", "type": "quality", "description": "10" }, { "name": "Social Value", "type": "quality", "description": "10" }, { "type": "price", "description": "0" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79996100", "description": "Records management" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UK" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "79996100", "description": "Records management" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UK" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, { "scheme": "CPV", "id": "79140000", "description": "Legal advisory and information services" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UK" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UK" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UK" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UK" } ], "relatedLot": "6" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://procontract.due-north.com/Advert/Index?advertId=6bff0001-fb29-ed11-8119-005056b64545", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2022-10-20T14:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2022-10-20T14:15:00+01:00" }, "bidOpening": { "date": "2022-10-20T14:15:00+01:00" }, "hasRecurrence": false }, "parties": [ { "id": "GB-FTS-36138", "name": "Kent County Council (t/a KCS Procurement Services)", "identifier": { "legalName": "Kent County Council (t/a KCS Procurement Services)" }, "address": { "streetAddress": "Head Office, 1 Abbey Wood Group, Kings Hill", "locality": "West Malling", "region": "UK", "postalCode": "ME19 4YT", "countryName": "United Kingdom" }, "contactPoint": { "name": "Miss Tamara Stevens", "email": "csgprocurement@csltd.org.uk", "url": "https://procontract.due-north.com/Advert/Index?advertId=6bff0001-fb29-ed11-8119-005056b64545" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "url": "http://www.commercialservices.org.uk", "buyerProfile": "http://www.commercialservices.org.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-62845", "name": "Commercial Services Kent Limted", "identifier": { "legalName": "Commercial Services Kent Limted" }, "address": { "streetAddress": "1 Abbey Wood Road, Kings Hill", "locality": "West Malling", "postalCode": "ME19 4YT", "countryName": "United Kingdom" }, "contactPoint": { "email": "csgprocurement@csltd.org.uk" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-81974", "name": "Iron Mountain", "identifier": { "legalName": "Iron Mountain" }, "address": { "locality": "London", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-81975", "name": "Ricoh", "identifier": { "legalName": "Ricoh" }, "address": { "locality": "Northampton", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-81976", "name": "Restore", "identifier": { "legalName": "Restore" }, "address": { "locality": "Surrey", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-81977", "name": "Storetec", "identifier": { "legalName": "Storetec" }, "address": { "locality": "Hull", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-81978", "name": "Oasis Document and Data Management Ltd", "identifier": { "legalName": "Oasis Document and Data Management Ltd" }, "address": { "locality": "Suffolk", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-81979", "name": "Communisis", "identifier": { "legalName": "Communisis" }, "address": { "locality": "Leeds", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-81980", "name": "Pearl Scan Solutions Ltd", "identifier": { "legalName": "Pearl Scan Solutions Ltd" }, "address": { "locality": "Manchester", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-81981", "name": "Black Box Data Imaging Solutions Llp", "identifier": { "legalName": "Black Box Data Imaging Solutions Llp" }, "address": { "locality": "Kent", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-81982", "name": "Hugh Symons", "identifier": { "legalName": "Hugh Symons" }, "address": { "locality": "Poole", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-81983", "name": "Insight", "identifier": { "legalName": "Insight" }, "address": { "locality": "Sheffield", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-81984", "name": "Arvato", "identifier": { "legalName": "Arvato" }, "address": { "locality": "London", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-81985", "name": "Wyser", "identifier": { "legalName": "Wyser" }, "address": { "locality": "Swansea", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-81986", "name": "Vyta", "identifier": { "legalName": "Vyta" }, "address": { "locality": "Newtonabbey", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-36138", "name": "Kent County Council (t/a KCS Procurement Services)" }, "language": "en", "awards": [ { "id": "012839-2023-Y23002-1", "relatedLots": [ "1" ], "title": "Asset and Records Storage, Retrieval and Destruction", "status": "active", "suppliers": [ { "id": "GB-FTS-81974", "name": "Iron Mountain" } ] }, { "id": "012839-2023-Y23002-2", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81975", "name": "Ricoh" } ] }, { "id": "012839-2023-Y23002-3", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81976", "name": "Restore" } ] }, { "id": "012839-2023-Y23002-4", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81977", "name": "Storetec" } ] }, { "id": "012839-2023-Y23002-5", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81978", "name": "Oasis Document and Data Management Ltd" } ] }, { "id": "012839-2023-Y23002-6", "relatedLots": [ "2" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81976", "name": "Restore" } ] }, { "id": "012839-2023-Y23002-7", "relatedLots": [ "2" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81979", "name": "Communisis" } ] }, { "id": "012839-2023-Y23002-8", "relatedLots": [ "2" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81974", "name": "Iron Mountain" } ] }, { "id": "012839-2023-Y23002-9", "relatedLots": [ "2" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81975", "name": "Ricoh" } ] }, { "id": "012839-2023-Y23002-10", "relatedLots": [ "2" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81980", "name": "Pearl Scan Solutions Ltd" } ] }, { "id": "012839-2023-Y23002-11", "relatedLots": [ "2" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81981", "name": "Black Box Data Imaging Solutions Llp" } ] }, { "id": "012839-2023-Y23002-12", "relatedLots": [ "2" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81977", "name": "Storetec" } ] }, { "id": "012839-2023-Y23002-13", "relatedLots": [ "2" ], "status": "active", "suppliers": [ { "id": "GB-FTS-81978", "name": "Oasis Document and Data Management Ltd" } ] }, { "id": "012839-2023-Y23002-14", "relatedLots": [ "2" ], "status": "active", 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