{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-037e76-2023-04-18T15:24:07+01:00", "date": "2023-04-18T15:24:07+01:00", "ocid": "ocds-h6vhtk-037e76", "description": "It is a mandatory requirement of this Contract/Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:729571)", "initiationType": "tender", "tender": { "id": "CT1165", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Photography and Video Services Framework Agreement", "status": "complete", "classification": { "scheme": "CPV", "id": "79961000", "description": "Photographic services" }, "mainProcurementCategory": "services", "description": "The City of Edinburgh Council is looking to develop a Framework Agreement for photography, video and 360 photography services to assist them in providing professional photographs and videos from various Council events as well as to promote Council services and behavioural change campaigns.", "value": { "amount": 140000, "currency": "GBP" }, "lots": [ { "id": "1", "title": "Photography Services", "description": "Lot 1 - Photography Services", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "50" }, { "type": "price", "description": "50" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The Council wishes to hold the option to extend for a further 1 year, undertaken at sole discretion of the Council" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" }, { "id": "2", "title": "Video Services", "description": "Lot 2 - Video Services", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The Council wishes to hold the option to extend for a further 1 year, undertaken at sole discretion of the Council" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" }, { "id": "3", "title": "360 Photography Services", "description": "Lot 3 - 360 Photography Services", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "50" }, { "type": "price", "description": "50" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The Council wishes to hold the option to extend for a further 1 year, undertaken at sole discretion of the Council" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79960000", "description": "Photographic and ancillary services" }, { "scheme": "CPV", "id": "79961000", "description": "Photographic services" }, { "scheme": "CPV", "id": "22315000", "description": "Photographs" } ], "deliveryAddresses": [ { "region": "UKM75" }, { "region": "UKM75" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "92100000", "description": "Motion picture and video services" }, { "scheme": "CPV", "id": "92111000", "description": "Motion picture and video production services" }, { "scheme": "CPV", "id": "92111260", "description": "Information video-tape production" } ], "deliveryAddresses": [ { "region": "UKM75" }, { "region": "UKM75" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "79961300", "description": "Specialised photography services" }, { "scheme": "CPV", "id": "79961000", "description": "Photographic services" } ], "deliveryAddresses": [ { "region": "UKM75" }, { "region": "UKM75" } ], "relatedLot": "3" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk", "selectionCriteria": { "criteria": [ { "minimum": "Part IV: Selection criteria - B: Economic and financial standing - Question 4B.1 - Tenderers are required to have a minimum \"general\" annual turnover of for the last two financial years as detailed below. Lot 1 - Photography Services - GBP 25,000 Lot 2 - Video Services - GBP 40,000 Lot 3 - 360 Photography - GBP 15,000 Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4: Lot 1 - Photography Services Current ratio for Current Year: 1.10 Current ratio for Prior Year: 1.10 Lot 2 - Video Services Current ratio for Current Year: 1.10 Current ratio for Prior Year: 1.10 Lot 3 - 360 Photography Services Current ratio for Current Year: 1.10 Current ratio for Prior Year: 1.10 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: - Employers (Compulsory) Liability Insurance - GBP 5m - Public Liability Insurance - GBP 10m - Professional Indemnity - GBP 2m Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition." } ] }, "documents": [ { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 10 } }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2022-12-02T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 120 } }, "awardPeriod": { "startDate": "2022-12-02T12:00:00Z" }, "bidOpening": { "date": "2022-12-02T12:00:00Z" }, "hasRecurrence": true, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.", "recurrence": { "description": "November 2026 if full Framework period is applied" }, "amendments": [ { "id": "1", "unstructuredChanges": [ { "oldValue": { "date": "2022-12-02T12:00:00Z" }, "newValue": { "date": "2022-12-02T14:00:00Z" }, "where": { "section": "IV.2.2", "label": "Time limit" } }, { "oldValue": { "date": "2022-12-02T12:00:00Z" }, "newValue": { "date": "2022-12-02T14:00:00Z" }, "where": { "section": "IV.2.7", "label": "Conditions for opening of tenders" } } ], "description": "We have been notified that the Public Contract Scotland (PCS) site was offline for maintenance yesterday evening for a period of time which prevented tenderers from accessing the contract notice to access the information required in order to access the PCS-T site. As such the Council has decided to extend the deadline to 14:00 to allow tenderers to submit their responses now that PCS is back online." } ] }, "parties": [ { "id": "GB-FTS-346", "name": "The City of Edinburgh Council", "identifier": { "legalName": "The City of Edinburgh Council" }, "address": { "streetAddress": "Waverley Court, 4 East Market Street", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH8 8BG", "countryName": "United Kingdom" }, "contactPoint": { "name": "Callum Ewan", "email": "callum.ewan@edinburgh.gov.uk", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.edinburgh.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-5024", "name": "Sheriff Court", "identifier": { "legalName": "Sheriff Court" }, "address": { "streetAddress": "Sheriff Court House, 27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-80480", "name": "AGPD Ltd", "identifier": { "legalName": "AGPD Ltd" }, "address": { "streetAddress": "Lowood Mains, Lowood", "locality": "Melrose", "region": "UK", "postalCode": "TD69BJ", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7818424262", "email": "info@andrewgodfrey.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-75722", "name": "MBP Ltd", "identifier": { "legalName": "MBP Ltd" }, "address": { "streetAddress": "Studio 2F4 , 4-6 Anderson Place", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH6 5NP", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1316000190", "email": "emerson@mbpltd.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-80481", "name": "Granite Creative Productions", "identifier": { "legalName": "Granite Creative Productions" }, "address": { "streetAddress": "29 Dunbeath Drive, Ness Castle", "locality": "Inverness", "region": "UKM", "postalCode": "IV2 6FY", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7813948271", "email": "stuart@granitecreativeproductions.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-80482", "name": "Colin Hattersley Photography", "identifier": { "legalName": "Colin Hattersley Photography" }, "address": { "streetAddress": "22 Hawthornbank Terrace", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH6 4HQ", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7974957388", "email": "cphattersley@gmail.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-80483", "name": "Greg Macvean Photography", "identifier": { "legalName": "Greg Macvean Photography" }, "address": { "streetAddress": "3f2 Seafield Road East", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH15 1EB", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7971826457", "email": "gregmacvean@gmail.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-80484", "name": "Ian Georgeson Photography", "identifier": { "legalName": "Ian Georgeson Photography" }, "address": { "streetAddress": "44 Edinburgh Road", "locality": "Peebles", "region": "UKM", "postalCode": "EH45 8EB", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7921567360", "email": "info@iangeorgesonphotography.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-80485", "name": "Tom Duffin Photographer", "identifier": { "legalName": "Tom Duffin Photographer" }, "address": { "streetAddress": "34 Ashley Terrace", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH11 1RE", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7843288530", "email": "tom@tomduffin.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-80486", "name": "Raw Film Productions", "identifier": { "legalName": "Raw Film Productions" }, "address": { "streetAddress": "Business Zone, Queen Margaret Univeristy", "locality": "Musselburgh", "region": "UKM73", "postalCode": "EH21 6UU", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7828325982", "email": "agata@rawfilmproductions.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-60486", "name": "Solo Films Production Limited", "identifier": { "legalName": "Solo Films Production Limited" }, "address": { "streetAddress": "60 Tradeston Street", "locality": "Glasgow", "region": "UKM", "postalCode": "G5 8BH", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1415738460", "email": "paul.fee@solo-films.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-346", "name": "The City of Edinburgh Council" }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000709755" } ], "language": "en", "awards": [ { "id": "011131-2023-1", "relatedLots": [ "1" ], "title": "Photography Services", "status": "active", "suppliers": [ { "id": "GB-FTS-80480", "name": "AGPD Ltd" }, { "id": "GB-FTS-80482", "name": "Colin Hattersley Photography" }, { "id": "GB-FTS-80483", "name": "Greg Macvean Photography" }, { "id": "GB-FTS-80484", "name": "Ian Georgeson Photography" }, { "id": "GB-FTS-80485", "name": "Tom Duffin Photographer" } ] }, { "id": "011131-2023-2", "relatedLots": [ "2" ], "title": "Video Services", "status": "active", "suppliers": [ { "id": "GB-FTS-75722", "name": "MBP Ltd" }, { "id": "GB-FTS-80486", "name": "Raw Film Productions" }, { "id": "GB-FTS-60486", "name": "Solo Films Production Limited" } ] }, { "id": "011131-2023-3", "relatedLots": [ "3" ], "title": "360 Photography Services", "status": "active", "suppliers": [ { "id": "GB-FTS-80481", "name": "Granite Creative Productions" }, { "id": "GB-FTS-80485", "name": "Tom Duffin Photographer" } ] } ], "contracts": [ { "id": "011131-2023-1", "awardID": "011131-2023-1", "title": "Photography Services", "status": "active", "value": { "amount": 50000, "currency": "GBP" }, "dateSigned": "2023-03-30T00:00:00+01:00" }, { "id": "011131-2023-2", "awardID": "011131-2023-2", "title": "Video Services", "status": "active", "value": { "amount": 80000, "currency": "GBP" }, "dateSigned": "2023-03-30T00:00:00+01:00" }, { "id": "011131-2023-3", "awardID": "011131-2023-3", "title": "360 Photography Services", "status": "active", "value": { "amount": 10000, "currency": "GBP" }, "dateSigned": "2023-03-30T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 9 }, { "id": "6", "measure": "bids", "relatedLot": "2", "value": 13 }, { "id": "11", "measure": "bids", "relatedLot": "3", "value": 3 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 8 }, { "id": "7", "measure": "smeBids", "relatedLot": "2", "value": 13 }, { "id": "12", "measure": "smeBids", "relatedLot": "3", "value": 3 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "8", "measure": "foreignBidsFromEU", "relatedLot": "2", "value": 0 }, { "id": "13", "measure": "foreignBidsFromEU", "relatedLot": "3", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 9 }, { "id": "9", "measure": "foreignBidsFromNonEU", "relatedLot": "2", "value": 13 }, { "id": "14", "measure": "foreignBidsFromNonEU", "relatedLot": "3", "value": 3 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 9 }, { "id": "10", "measure": "electronicBids", "relatedLot": "2", "value": 13 }, { "id": "15", "measure": "electronicBids", "relatedLot": "3", "value": 3 } ] } }