{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-03b2e5-2023-10-17T10:06:32+01:00", "date": "2023-10-17T10:06:32+01:00", "ocid": "ocds-h6vhtk-03b2e5", "initiationType": "tender", "tender": { "id": "EP188", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "ITT for a Finance System for the Royal Academy of Music", "status": "complete", "classification": { "scheme": "CPV", "id": "48442000", "description": "Financial systems software package" }, "mainProcurementCategory": "goods", "description": "The Academy requires a finance system to manage which needs to meet a range of requirements to support the financial management and reporting needs of the Academy.", "value": { "amount": 200000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The Academy requires a finance system to manage which needs to meet a range of requirements to support the financial management and reporting needs of the Academy. Some high level requirements for a finance system at Academy include: * Financial management: The system should provide tools for managing the Academy's financial resources, including budgeting, accounts payable and receivable, general ledger, and financial reporting. * Integration with other systems: The finance system should integrate with other systems used by the Academy, such as I-Trent payroll and HR system, and Quercus student record systems, to ensure data consistency and reduce data entry. * Grant and contract management: The system should provide tools for managing grants and contracts, including tracking expenses and revenue, invoicing, and compliance reporting. * Procurement management: The system should support procurement processes, including purchasing, vendor management, and contract management. * Asset management: The system should allow the Academy to track and manage its physical assets, including equipment, vehicles, and buildings. * Compliance: The system should support compliance with financial regulations and standards, such as GAAP (Generally Accepted Accounting Principles) and FASB (Financial Accounting Standards Board) guidelines. * Reporting and analysis: The system should provide reporting and analysis capabilities to support decision-making and strategic planning. This includes dashboards, ad-hoc reporting, and data visualisation. * Security and access control: The system should provide robust security and access controls to protect financial data and ensure appropriate access to information by authorised personnel. * Scalability: The system should be scalable to accommodate the financial needs of a growing Academy, including expansion into new programs, research, and other initiatives The successful supplier is expected to be awarded a contract for 10 years.", "value": { "amount": 200000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": true, "renewal": { "description": "Estimated 5 year contract plus 5 year extension" }, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 5 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Experience", "type": "quality", "description": "10" }, { "name": "Project Management", "type": "quality", "description": "5" }, { "name": "Implementation Process", "type": "quality", "description": "15" }, { "name": "Technical Requirements", "type": "quality", "description": "35" }, { "type": "price", "description": "30" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48442000", "description": "Financial systems software package" }, { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" } ], "deliveryAddresses": [ { "region": "UKI" }, { "region": "UKI3" }, { "region": "UKI" } ], "deliveryLocation": { "description": "Royal Academy of Music" }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=64367&B=LUPC", "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "tenderPeriod": { "endDate": "2023-03-29T17:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2023-03-31T23:59:59+01:00" } }, "hasRecurrence": false, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "amendments": [ { "id": "1", "description": "Please note the new deadlines: SQ Deadline: 06/04/2023 17:00 hours ITT Stage: 19/04/2023 17:00 hours Award early May 2023" } ] }, "parties": [ { "id": "GB-FTS-4620", "name": "London Universities Purchasing Consortium", "identifier": { "legalName": "London Universities Purchasing Consortium", "id": "N/A" }, "address": { "streetAddress": "Shropshire House, 179 Tottenham Court Road, Fitzrovia", "locality": "London", "region": "UK", "postalCode": "W1T 7NZ", "countryName": "United Kingdom" }, "contactPoint": { "name": "Aitor Cisneros", "telephone": "+44 7470159757", "email": "a.cisneros@ensemblepurchasing.ac.uk", "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=64367&B=LUPC" }, "roles": [ "buyer" ], "details": { "url": "https://www.lupc.ac.uk", "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-FTS-92", "name": "Royal Courts of Justice", "identifier": { "legalName": "Royal Courts of Justice" }, "address": { "locality": "London", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-95460", "name": "Royal Academy of Music", "identifier": { "legalName": "Royal Academy of Music", "id": "310007" }, "address": { "streetAddress": "Marylebone Road", "locality": "London", "region": "UK", "postalCode": "NW1 5HT", "countryName": "United Kingdom" }, "contactPoint": { "name": "Aitor Cisneros", "telephone": "+44 7470159757", "email": "a.cisneros@ensemblepurchasing.ac.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.ram.ac.uk", "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-FTS-95461", "name": "Embridge Consulting Limited", "identifier": { "legalName": "Embridge Consulting Limited", "id": "214787591" }, "address": { "streetAddress": "Kent Space, Springhead Road Springhead Business Park", "locality": "Northfleet", "region": "UKJ4", "postalCode": "DA11 8HJ", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1474555505", "email": "Enquiries@embridgeconsulting.com" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-95460", "name": "Royal Academy of Music" }, "language": "en", "awards": [ { "id": "030558-2023-1-1", "relatedLots": [ "1" ], "title": "ITT for a Finance System for the Royal Academy of Music", "status": "active", "suppliers": [ { "id": "GB-FTS-95461", "name": "Embridge Consulting Limited" } ] } ], "contracts": [ { "id": "030558-2023-1-1", "awardID": "030558-2023-1-1", "title": "ITT for a Finance System for the Royal Academy of Music", "status": "active", "dateSigned": "2023-08-01T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "3", "measure": "bids", "relatedLot": "1", "value": 4 }, { "id": "4", "measure": "electronicBids", "relatedLot": "1", "value": 4 }, { "id": "1", "measure": "lowestValidBidValue", "relatedLot": "1", "value": 151185, "currency": "GBP" }, { "id": "2", "measure": "highestValidBidValue", "relatedLot": "1", "value": 423201, "currency": "GBP" } ] } }