{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03b47e-2023-11-23T10:41:44Z",
    "date": "2023-11-23T10:41:44Z",
    "ocid": "ocds-h6vhtk-03b47e",
    "description": "(MT Ref:230809)",
    "initiationType": "tender",
    "tender": {
        "id": "FIN 22/23.1",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Finance System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72268000",
            "description": "Software supply services"
        },
        "mainProcurementCategory": "services",
        "description": "As part of its digital transformation programme and drive for improved systems, The Education and Training Foundation (ETF) has procured a new finance system. The previous system (Sage 200 / WAP) was no longer deemed to be sufficient to support the current structure, need for future fluidity and current reporting demands. There were also issues with how other systems within ETF communicated with the previous finance system, leading to potential non-compliance with finance regulations and Making Tax Digital (MTD). ETF reviewed the market for systems which could provide solutions to all issues and could integrate with ETF's Azure database. As a result of the tender process ETF has selected one supplier as a long-term systems partner.",
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The aim of this tender was to secure a new finance system including procurement functionality and which can integrate with existing systems.",
                "value": {
                    "amount": 166667,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a two-year optional extension period built into the five-year term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Increasing efficiencies and streamlining processes",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Project plan",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Project requirements",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Support offering, capability, capacity and skills",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Equality, diversity, inclusion, and sustainability",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Added Value",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "type": "price",
                            "description": "18"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48170000",
                        "description": "Compliance software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48217000",
                        "description": "Transaction-processing software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48412000",
                        "description": "Tax preparation software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48440000",
                        "description": "Financial analysis and accounting software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48441000",
                        "description": "Financial analysis software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48442000",
                        "description": "Financial systems software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48443000",
                        "description": "Accounting software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72260000",
                        "description": "Software-related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72261000",
                        "description": "Software support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72263000",
                        "description": "Software implementation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72266000",
                        "description": "Software consultancy services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.mytenders.co.uk",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-04-21T16:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-05-22T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2023-04-21T16:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-04-21T16:00:00+01:00"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-04-21T16:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2023-05-12T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2023-05-22"
                        },
                        "newValue": {
                            "date": "2023-06-16"
                        },
                        "where": {
                            "section": "IV.2.6",
                            "label": "Minimum time frame during which the tenderer must maintain the tender"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2023-04-21T16:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2023-05-12T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "We are extending the deadlines for both questions and tender submissions to allow bidders more time to ask questions and prepare bids due to the complex nature of our requirements, and to ensure the right stakeholders can be involved in the bid evaluation process."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-9697",
            "name": "The Education and Training Foundation",
            "identifier": {
                "legalName": "The Education and Training Foundation"
            },
            "address": {
                "streetAddress": "Third Floor, 157 - 197 Buckingham Palace Road",
                "locality": "London",
                "region": "UKI",
                "postalCode": "SW1W 9SP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Commissioning and Procurement Lead",
                "telephone": "+44 2037408280",
                "email": "tenderqueries@etfoundation.co.uk",
                "url": "https://www.mytenders.co.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.et-foundation.co.uk",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28768",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Charity"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3450103503",
                "email": "publicprocurementreview@cabinetoffice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit"
            }
        },
        {
            "id": "GB-FTS-99062",
            "name": "Moore Stephens Insight Limited",
            "identifier": {
                "legalName": "Moore Stephens Insight Limited"
            },
            "address": {
                "streetAddress": "St. James House, Vicar Lane",
                "locality": "Sheffield",
                "region": "UKE32",
                "postalCode": "S1 2EX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079524690"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-9697",
        "name": "The Education and Training Foundation"
    },
    "language": "en",
    "awards": [
        {
            "id": "034634-2023-FIN22/23.1-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-99062",
                    "name": "Moore Stephens Insight Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "034634-2023-FIN22/23.1-1",
            "awardID": "034634-2023-FIN22/23.1-1",
            "status": "active",
            "value": {
                "amount": 195533,
                "currency": "GBP"
            },
            "dateSigned": "2023-11-22T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    }
}