{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-03b66c-2023-09-12T15:02:00+01:00", "date": "2023-09-12T15:02:00+01:00", "ocid": "ocds-h6vhtk-03b66c", "initiationType": "tender", "tender": { "id": "DN637362", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "VIVID - for the provision of Building Material", "status": "complete", "classification": { "scheme": "CPV", "id": "44000000", "description": "Construction structures and materials; auxiliary products to construction (except electric apparatus)" }, "mainProcurementCategory": "goods", "description": "VIVID are a social housing provider, primarily operating within Hampshire. VIVID have offices based in Portsmouth and Basingstoke. We've 33,000 homes across Hampshire, Surrey, Berkshire, and West Sussex of which we maintain circa 27,000. We employ 250 trade staff who carry out approximately 134,000 repairs and maintenance jobs. The previous/current agreement was commenced in 2018 for an initial 3-year period. The tender was structured so that one contractor was appointed per lot, with 5 lots being awarded. The new tender has been spilt into lots, breakdown below. Lot Number Lot name Estimated Annual spend Lot 1 General Building PS2.1m Lot 2 Plumbing, heating, and Gas Spares PS3.1m Lot 3 Electrical PS1.6m Lot 4 PPE and Workwear PS180k", "value": { "amount": 7000000, "currency": "GBP" }, "lotDetails": { "maximumLotsBidPerSupplier": 1, "maximumLotsAwardedPerSupplier": 1 }, "lots": [ { "id": "1", "title": "General Building", "description": "VIVID's Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs. Our KPIs include the following targets: - * First Time Fix rate of 95% * Voids turnaround of 10 days * Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days. The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Technical and professional ability - Past contracts and relevant experience", "type": "quality", "description": "5" }, { "name": "Service Delivery", "type": "quality", "description": "20" }, { "name": "Stock", "type": "quality", "description": "15" }, { "name": "Electronic van stock", "type": "quality", "description": "15" }, { "name": "Reporting", "type": "quality", "description": "10" }, { "name": "Supply chain challenges and Price fluctuations", "type": "quality", "description": "10" }, { "name": "Mobilisation", "type": "quality", "description": "10" }, { "name": "Account management and Innovation", "type": "quality", "description": "15" }, { "type": "price", "description": "30" } ] } }, { "id": "2", "title": "Plumbing, heating and gas spares", "description": "VIVID's Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs. Our KPIs include the following targets: - * First Time Fix rate of 95% * Voids turnaround of 10 days * Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days. The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Technical and professional ability - Past contracts and relevant experience", "type": "quality", "description": "5" }, { "name": "service delivery", "type": "quality", "description": "20" }, { "name": "stock", "type": "quality", "description": "15" }, { "name": "Electronic van stock", "type": "quality", "description": "15" }, { "name": "Reporting", "type": "quality", "description": "10" }, { "name": "Supply chain challenges and Price fluctuations", "type": "quality", "description": "10" }, { "name": "Mobilisation", "type": "quality", "description": "10" }, { "name": "Account management and innovation", "type": "quality", "description": "15" }, { "type": "price", "description": "30" } ] } }, { "id": "3", "title": "Electrical", "description": "VIVID's Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs. Our KPIs include the following targets: - * First Time Fix rate of 95% * Voids turnaround of 10 days * Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days. The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Technical and professional ability - Past contracts and relevant experience", "type": "quality", "description": "5" }, { "name": "Service Delivery", "type": "quality", "description": "20" }, { "name": "Stock", "type": "quality", "description": "15" }, { "name": "Electronic van stock", "type": "quality", "description": "15" }, { "name": "Reporting", "type": "quality", "description": "10" }, { "name": "Supply chain challenges and price fluctuations", "type": "quality", "description": "10" }, { "name": "Mobilisation", "type": "quality", "description": "10" }, { "name": "Account management and innovation", "type": "quality", "description": "15" }, { "type": "price", "description": "30" } ] } }, { "id": "4", "title": "PPE and Workwear", "description": "VIVID's Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs. Our KPIs include the following targets: - * First Time Fix rate of 95% * Voids turnaround of 10 days * Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days. The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Technical and Professional ability - Past contracts and relevant experience", "type": "quality", "description": "5" }, { "name": "Service Delivery", "type": "quality", "description": "20" }, { "name": "Stock including core stock and specials", "type": "quality", "description": "17.50" }, { "name": "Online access portal/hub/solution", "type": "quality", "description": "17.50" }, { "name": "Reporting", "type": "quality", "description": "12.5" }, { "name": "Mobilisation", "type": "quality", "description": "12.50" }, { "name": "Account management and innovation", "type": "quality", "description": "15" }, { "type": "price", "description": "30" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "44111000", "description": "Building materials" } ], "deliveryAddresses": [ { "region": "UKJ" }, { "region": "UK" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "44111000", "description": "Building materials" } ], "deliveryAddresses": [ { "region": "UKJ" }, { "region": "UK" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "44111000", "description": "Building materials" } ], "deliveryAddresses": [ { "region": "UKJ3" }, { "region": "UK" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "18100000", "description": "Occupational clothing, special workwear and accessories" } ], "deliveryAddresses": [ { "region": "UKJ" }, { "region": "UK" } ], "relatedLot": "4" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://procontract.due-north.com/Advert/Index?advertId=d37df67c-6cc2-ed11-8120-005056b64545", "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "tenderPeriod": { "endDate": "2023-05-01T12:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2023-05-01T12:00:00+01:00" }, "bidOpening": { "date": "2023-05-01T12:00:00+01:00" }, "hasRecurrence": true, "amendments": [ { "id": "1", "unstructuredChanges": [ { "oldValue": { "text": "PS7000000" }, "newValue": { "text": "PS49000000" }, "where": { "section": "II.1.5", "label": "PS49000000" } }, { "oldValue": { "text": "Tenders may be submitted for maximum number of lots 1" }, "newValue": { "text": "Tenders may be submitted for maximum number of lots 4" }, "where": { "section": "II1.6", "label": "Tenders may be submitted for maximum number of lots 1" } } ] } ] }, "parties": [ { "id": "GB-FTS-59738", "name": "VIVID", "identifier": { "legalName": "VIVID" }, "address": { "streetAddress": "Peninsula House", "locality": "Portsmouth", "region": "UKJ", "postalCode": "PO2 8HB", "countryName": "United Kingdom" }, "contactPoint": { "name": "Mr Luke Stone", "telephone": "+44 1256368722", "email": "luke.stone@vividhomes.co.uk", "url": "https://procontract.due-north.com/Advert/Index?advertId=d37df67c-6cc2-ed11-8120-005056b64545" }, "roles": [ "buyer" ], "details": { "url": "http://www.vividhomes.co.uk", "buyerProfile": "http://www.vividhomes.co.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "description": "Housing Association" }, { "scheme": "COFOG", "id": "06", "description": "Housing and community amenities" } ] } }, { "id": "GB-FTS-10420", "name": "Technology and Construction Court", "identifier": { "legalName": "Technology and Construction Court" }, "address": { "locality": "London", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-10418", "name": "VIVID", "identifier": { "legalName": "VIVID" }, "address": { "streetAddress": "Peninsular House, Wharf Road", "locality": "Portsmouth", "region": "UKJ", "postalCode": "PO2 8HB", "countryName": "United Kingdom" }, "contactPoint": { "name": "Mr Luke Stone", "telephone": "+44 1256368722", "email": "luke.stone@vividhomes.co.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.vividhomes.co.uk", "buyerProfile": "http://www.vividhomes.co.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "description": "Housing Association" }, { "scheme": "COFOG", "id": "06", "description": "Housing and community amenities" } ] } }, { "id": "GB-FTS-92368", "name": "STARK Building Materials UK Ltd", "identifier": { "legalName": "STARK Building Materials UK Ltd" }, "address": { "streetAddress": "Binley Business Park, Mechant House, Harry Weston Road", "locality": "Coventry", "region": "UKJ", "postalCode": "CV3 2TT", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-92369", "name": "City Plumbing Supplies Holdings Limited [CPS]", "identifier": { "legalName": "City Plumbing Supplies Holdings Limited [CPS]" }, "address": { "streetAddress": "Highbourne House, Eldon Way, Crick Industrial Estate, Crick", "locality": "Northampton", "region": "UK", "postalCode": "NN6 7SL", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-92370", "name": "City Electrical Factors Limited", "identifier": { "legalName": "City Electrical Factors Limited" }, "address": { "streetAddress": "Georgina Mackie House, 141 Farmer Ward Road, Kenilworth", "locality": "Warwickshire", "region": "UK", "postalCode": "CV8 2SU", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-92371", "name": "PWS [Protective Wear Supplies", "identifier": { "legalName": "PWS [Protective Wear Supplies" }, "address": { "streetAddress": "10 Darklake View, Devon", "locality": "Plymouth", "region": "UK", "postalCode": "PL6 7TL", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-92372", "name": "Technology and construction Court", "identifier": { "legalName": "Technology and construction Court" }, "address": { "locality": "London", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-10418", "name": "VIVID" }, "language": "en", "awards": [ { "id": "026971-2023-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-92368", "name": "STARK Building Materials UK Ltd" } ] }, { "id": "026971-2023-2", "relatedLots": [ "2" ], "title": "Plumbing, heating and gas spares", "status": "active", "suppliers": [ { "id": "GB-FTS-92369", "name": "City Plumbing Supplies Holdings Limited [CPS]" } ] }, { "id": "026971-2023-3", "relatedLots": [ "3" ], "title": "Electrical", "status": "active", "suppliers": [ { "id": "GB-FTS-92370", "name": "City Electrical Factors Limited" } ] }, { "id": "026971-2023-4", "relatedLots": [ "4" ], "title": "PPE and Workwear", "status": "active", "suppliers": [ { "id": "GB-FTS-92371", "name": "PWS [Protective Wear Supplies" } ] } ], "contracts": [ { "id": "026971-2023-1", "awardID": "026971-2023-1", "status": "active", "value": { "amount": 21000000, "currency": "GBP" }, "dateSigned": "2023-07-18T00:00:00+01:00" }, { "id": "026971-2023-2", "awardID": "026971-2023-2", "title": "Plumbing, heating and gas spares", "status": "active", "value": { "amount": 31000000, "currency": "GBP" }, "dateSigned": "2023-07-18T00:00:00+01:00" }, { "id": "026971-2023-3", "awardID": "026971-2023-3", "title": "Electrical", "status": "active", "value": { "amount": 1600000, "currency": "GBP" }, "dateSigned": "2023-07-18T00:00:00+01:00" }, { "id": "026971-2023-4", "awardID": "026971-2023-4", "title": "PPE and Workwear", "status": "active", "value": { "amount": 180000, "currency": "GBP" }, "dateSigned": "2023-07-18T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 2 }, { "id": "6", "measure": "bids", "relatedLot": "2", "value": 4 }, { "id": "11", "measure": "bids", "relatedLot": "3", "value": 5 }, { "id": "16", "measure": "bids", "relatedLot": "4", "value": 1 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 0 }, { "id": "7", "measure": "smeBids", "relatedLot": "2", "value": 1 }, { "id": "12", "measure": "smeBids", "relatedLot": "3", "value": 0 }, { "id": "17", "measure": "smeBids", "relatedLot": "4", "value": 1 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "8", "measure": "foreignBidsFromEU", "relatedLot": "2", "value": 0 }, { "id": "13", "measure": "foreignBidsFromEU", "relatedLot": "3", "value": 0 }, { "id": "18", "measure": "foreignBidsFromEU", "relatedLot": "4", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 0 }, { "id": "9", "measure": "foreignBidsFromNonEU", "relatedLot": "2", "value": 0 }, { "id": "14", "measure": "foreignBidsFromNonEU", "relatedLot": "3", "value": 0 }, { "id": "19", "measure": "foreignBidsFromNonEU", "relatedLot": "4", "value": 0 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 2 }, { "id": "10", "measure": "electronicBids", "relatedLot": "2", "value": 4 }, { "id": "15", "measure": "electronicBids", "relatedLot": "3", "value": 5 }, { "id": "20", "measure": "electronicBids", "relatedLot": "4", "value": 1 } ] } }