{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-03c6eb-2023-10-06T10:20:34+01:00", "date": "2023-10-06T10:20:34+01:00", "ocid": "ocds-h6vhtk-03c6eb", "initiationType": "tender", "tender": { "id": "NH504611804", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Awarded contract - Provision of a Hosted Integrated Financial Management System and Cashiering System", "status": "complete", "classification": { "scheme": "CPV", "id": "48442000", "description": "Financial systems software package" }, "mainProcurementCategory": "goods", "description": "This contract has been awarded - North Hertfordshire Council invites tenders from suitably qualified and experienced potential contractors to provide a Cloud Hosted integrated Financial Management and Income Management system.", "value": { "amount": 15000000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The Council is seeking to procure a modern, user-friendly Cloud based, fully hosted Financial Management and Income Management system with integration, efficient workflows, dashboards, real time Management information and flexible functionality tailored to users' needs. The Council invites tenders from suitably qualified and experienced potential contractors to provide a Cloud Hosted integrated Financial Management and Income Management system.The Council considers that this procurement is not suitable for dividing into lots. This is because the Council requires an integrated system capable of fulfilling all required functions and providing efficiencies through the integration.The Council currently has two separate contracts to fulfil this requirement:- a contract with Capita IBs for a Financial Management System comprising of General Ledger, Purchase Ordering, Purchase Ledger, Sales Ledger, Authorisation and Workflow. This contract expires on 31/07/2024.- a separate contract with Civica for the provision of an Income Management (Cashiering) system including an E-Store for customers. This contract expires on 31/03/2024. The Council requires the new contract to allow for a phased implementation to ensure that the Income Management module is able to go live on 01/04/2024, with the migration from the old Financial Management System to complete by 01/08/2024.", "contractPeriod": { "durationInDays": 3600 }, "hasRenewal": true, "renewal": { "description": "Extension Option of 5 Years" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "Various Optional Modules" }, "status": "cancelled", "awardCriteria": { "criteria": [ { "type": "price" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48442000", "description": "Financial systems software package" }, { "scheme": "CPV", "id": "48781000", "description": "System management software package" }, { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "48612000", "description": "Database-management system" }, { "scheme": "CPV", "id": "48812000", "description": "Financial information systems" }, { "scheme": "CPV", "id": "48331000", "description": "Project management software package" }, { "scheme": "CPV", "id": "48600000", "description": "Database and operating software package" }, { "scheme": "CPV", "id": "79412000", "description": "Financial management consultancy services" }, { "scheme": "CPV", "id": "48430000", "description": "Inventory management software package" }, { "scheme": "CPV", "id": "48440000", "description": "Financial analysis and accounting software package" }, { "scheme": "CPV", "id": "72212440", "description": "Financial analysis and accounting software development services" }, { "scheme": "CPV", "id": "48441000", "description": "Financial analysis software package" } ], "deliveryAddresses": [ { "region": "UKH23" }, { "region": "UKH23" } ], "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home", "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "contractTerms": { "performanceTerms": "Please see Procurement Documents" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2023-06-09T17:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2023-07-25T23:59:59+01:00" } }, "awardPeriod": { "startDate": "2023-07-09T17:00:00+01:00" }, "bidOpening": { "date": "2023-07-09T17:00:00+01:00" }, "hasRecurrence": true, "amendments": [ { "id": "1", "unstructuredChanges": [ { "oldValue": { "text": "15,000,000 (15 million)" }, "newValue": { "text": "1,500,000 (1.5 million)" }, "where": { "section": "II.1.5", "label": "II.1.5" } } ] } ] }, "parties": [ { "id": "GB-FTS-61057", "name": "North Hertfordshire District Council", "identifier": { "legalName": "North Hertfordshire District Council" }, "address": { "streetAddress": "Council Offices, Gernon Road", "locality": "Letchworth Garden City", "region": "UKH23", "postalCode": "SG6 3JF", "countryName": "United Kingdom" }, "contactPoint": { "name": "The Procurement Officer", "telephone": "+44 01462474000", "email": "procurement.team@north-herts.gov.uk", "url": "https://www.supplyhertfordshire.uk/" }, "roles": [ "buyer" ], "details": { "url": "http://www.north-herts.gov.uk", "buyerProfile": "http://www.supplyhertfordshire.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-82114", "name": "North Hertfordshire District Council", "identifier": { "legalName": "North Hertfordshire District Council" }, "address": { "streetAddress": "Council Offices Gernon Road", "locality": "Letchworth Garden City Hertfordshire", "postalCode": "SG6 3JF", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 01462474606", "email": "Rachel.Cooper@north-herts.gov.uk" }, "roles": [ "reviewBody" ], "details": { "url": "https://www.north-herts.gov.uk/" } }, { "id": "GB-FTS-44147", "name": "Centre for Effective Dispute Resolution", "identifier": { "legalName": "Centre for Effective Dispute Resolution" }, "address": { "streetAddress": "100 St. Paul's Churchyard", "locality": "London", "postalCode": "EC4M 8BU", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 02075366000", "email": "info@cedr.com", "faxNumber": "+44 02075366001" }, "roles": [ "mediationBody" ], "details": { "url": "https://www.cedr.com" } }, { "id": "GB-FTS-172", "name": "European Union", "roles": [ "funder" ] }, { "id": "GB-FTS-94371", "name": "Technology One UK limited", "identifier": { "legalName": "Technology One UK limited" }, "address": { "streetAddress": "Fourth Floor, Abbotts House, Abbey Street, Reading, Berkshire", "locality": "Reading", "region": "UKJ11", "postalCode": "RG1 3BD", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "url": "http://www.technologyonecorp.co.uk/", "scale": "large" } }, { "id": "GB-FTS-94372", "name": "North Hertfordshire District Council", "identifier": { "legalName": "North Hertfordshire District Council" }, "address": { "streetAddress": "Council Offices Gernon Road", "locality": "Letchworth Garden City Hertfordshire", "postalCode": "SG63JF", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1462474000", "email": "procurement.team@north-herts.gov.uk" }, "roles": [ "reviewBody" ], "details": { "url": "https://www.north-herts.gov.uk/" } } ], "buyer": { "id": "GB-FTS-61057", "name": "North Hertfordshire District Council" }, "language": "en", "awards": [ { "id": "029492-2023-NH504611804-1", "relatedLots": [ "1" ], "title": "Provision of an Integrated Financial Management System and Income Management System", "status": "active", "hasSubcontracting": true, "subcontracting": { "value": { "amount": 90000, "currency": "GBP" }, "minimumPercentage": 0.08, "maximumPercentage": 0.08, "description": "Payment Gateway and Credit and debit card processing services will be provided by Windcave." }, "suppliers": [ { "id": "GB-FTS-94371", "name": "Technology One UK limited" } ] } ], "planning": { "budget": { "finance": [ { "id": "1", "description": "Procurement of financial management and Income management system", "financingParty": { "name": "European Union", "id": "GB-FTS-172" }, "relatedLots": [ "1" ] } ] } }, "contracts": [ { "id": "029492-2023-NH504611804-1", "awardID": "029492-2023-NH504611804-1", "title": "Provision of an Integrated Financial Management System and Income Management System", "status": "active", "value": { "amount": 1333980, "currency": "GBP" }, "dateSigned": "2023-10-06T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 3 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 1 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 0 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 3 } ] } }