{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-03c73e-2024-01-25T14:01:08Z", "date": "2024-01-25T14:01:08Z", "ocid": "ocds-h6vhtk-03c73e", "initiationType": "tender", "tender": { "id": "DN668971", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Electoral Print and Postage Services Framework 2.0 (Elections and Electoral Registration) for The London Borough of Harrow & The London Borough of Barnet", "status": "complete", "classification": { "scheme": "CPV", "id": "79000000", "description": "Business services: law, marketing, consulting, recruitment, printing and security" }, "mainProcurementCategory": "services", "description": "The London Borough of Harrow and the London Borough of Barnet has put in place a joint Framework Agreement for the provision of Print and Postage Services for Electoral Services (Elections and Electoral Registration). Period of framework: 8 January 2024 to 7 January 2027 with an optional extension clause of 12 months in periods at the discretion of the Council. The framework includes: Lot 1 Elections Print and Post Lot 2 Statutory Registration, Annual Canvass, Household Notification Letters (HNL) Lot 3 Innovation, New Ways of Working and Ad Hoc Activity", "lots": [ { "id": "1", "description": "Poll cards, postal voter packs, ballot papers, election count stationery. Period of framework: 36 months with an optional extension clause of 12 months in periods at the discretion of the Council.", "hasRenewal": true, "renewal": { "description": "The Council is looking for potential service provider(s) to be awarded contract for a period of 36 months with an optional extension clause of 12 months in periods at the discretion of the Council." }, "status": "cancelled", "title": "Elections Print and Post", "value": { "amount": 2031600, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "awardCriteria": { "criteria": [ { "name": "Social Value", "type": "quality", "description": "10" }, { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "30" } ] } }, { "id": "2", "title": "Statutory Registration, Annual Canvass, Household Notification Letters (HNL)", "description": "Electoral registration print and postage, annual canvas print and postage requirements, absent voter identifier refresher print and postage, Individual Electoral Registration (IER). Period of framework: 36 months with an optional extension clause of 12 months in periods at the discretion of the Council.", "value": { "amount": 1731600, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "The Council is looking for potential service provider(s) to be awarded contract for a period of 36 months with an optional extension clause of 12 months in periods at the discretion of the Council." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Social Value", "type": "quality", "description": "10" }, { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "30" } ] } }, { "id": "3", "title": "Innovation, New Ways of Working and Ad Hoc Activity", "description": "Examples of the activity within Lot 3 are detailed within the Specification document. Period of framework: 36 months with an optional extension clause of 12 months in periods at the discretion of the Council.", "value": { "amount": 1200000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "The Council is looking for potential service provider(s) to be awarded contract for a period of 36 months with an optional extension clause of 12 months in periods at the discretion of the Council." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Social Value", "type": "quality", "description": "10" }, { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "30" } ] } } ], "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UK" }, { "region": "UKI71" }, { "region": "UKI74" }, { "region": "UKI71" }, { "region": "UKI74" } ], "relatedLot": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "22000000", "description": "Printed matter and related products" }, { "scheme": "CPV", "id": "79000000", "description": "Business services: law, marketing, consulting, recruitment, printing and security" } ] }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "22000000", "description": "Printed matter and related products" }, { "scheme": "CPV", "id": "79000000", "description": "Business services: law, marketing, consulting, recruitment, printing and security" } ], "deliveryAddresses": [ { "region": "UKI71" }, { "region": "UKI74" }, { "region": "UKI71" }, { "region": "UKI74" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "22000000", "description": "Printed matter and related products" }, { "scheme": "CPV", "id": "79000000", "description": "Business services: law, marketing, consulting, recruitment, printing and security" } ], "deliveryAddresses": [ { "region": "UKI71" }, { "region": "UKI74" }, { "region": "UKI71" }, { "region": "UKI74" } ], "relatedLot": "3" } ], "communication": { "futureNoticeDate": "2023-07-31T00:00:00+01:00" }, "value": { "amount": 4963200, "currency": "GBP" }, "lotDetails": { "awardCriteriaDetails": "The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Bidders may submit bids for either Lot 1 and/or Lot 2, bidders are not permitted to submit a bid for Lot 3 on its own. Only bidders who have been selected for a place on Lot 1 and/or Lot 2 will automatically gain a place on Lot 3, if they have confirmed their interest for Lot 3. Further information is detailed within the Procurement documents." }, "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.londontenders.org/", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "As detailed within the procurement documents.", "appliesTo": [ "supplier" ] } ] }, "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "contractTerms": { "performanceTerms": "As detailed within the procurement documents." }, "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2023-09-06T12:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2023-09-06T12:00:00+01:00" }, "bidOpening": { "date": "2023-09-06T12:00:00+01:00" }, "hasRecurrence": true }, "parties": [ { "id": "GB-FTS-82234", "name": "Harrow Council", "identifier": { "legalName": "Harrow Council" }, "address": { "streetAddress": "Electoral Services, PO BOX 1358", "locality": "Harrow", "region": "UK", "postalCode": "HA3 3QN", "countryName": "United Kingdom" }, "contactPoint": { "name": "Mr Martin Trim", "telephone": "+44 2088635611", "email": "Martin.Trim@harrow.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.harrow.gov.uk", "buyerProfile": "http://www.harrow.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-82235", "name": "London Borough of Barnet", "identifier": { "legalName": "London Borough of Barnet" }, "address": { "streetAddress": "2 Bristol Avenue, Colindale", "locality": "London", "region": "UK", "postalCode": "NW9 4EW", "countryName": "United Kingdom" }, "contactPoint": { "email": "procurement@barnet.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.barnetsourcing.co.uk/" } }, { "id": "GB-FTS-87905", "name": "London Borough of Harrow", "identifier": { "legalName": "London Borough of Harrow" }, "address": { "streetAddress": "Forward Drive", "locality": "Harrow", "region": "UK", "postalCode": "HA3 8FL", "countryName": "United Kingdom" }, "contactPoint": { "name": "Mr Martin Trim", "telephone": "+44 2088635611", "email": "Martin.Trim@harrow.gov.uk", "url": "http://www.londontenders.org/" }, "roles": [ "buyer" ], "details": { "url": "http://www.harrow.gov.uk", "buyerProfile": "http://www.harrow.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-553", "name": "The High Court", "identifier": { "legalName": "The High Court" }, "address": { "streetAddress": "The Strand", "locality": "London", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-89322", "name": "Martin Trim", "identifier": { "legalName": "Martin Trim" }, "address": { "streetAddress": "Forward Drive", "locality": "Harrow", "postalCode": "HA3 8FL", "countryName": "United Kingdom" }, "contactPoint": { "email": "Martin.Trim@harrow.gov.uk" }, "roles": [ "mediationBody" ] }, { "id": "GB-FTS-103444", "name": "Financial Data Management Ltd", "identifier": { "legalName": "Financial Data Management Ltd" }, "address": { "streetAddress": "7 Segro Park, 160 Bidder Street, Canning Town", "locality": "London", "region": "UK", "postalCode": "E16 4ST", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-103445", "name": "Civica Election Services Limited", "identifier": { "legalName": "Civica Election Services Limited" }, "address": { "streetAddress": "Southbank Central, 30 Stamford Street", "locality": "London", "region": "UK", "postalCode": "SE1 9LQ", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-103446", "name": "Print Image Network Ltd", "identifier": { "legalName": "Print Image Network Ltd" }, "address": { "streetAddress": "Image House, 10 Acorn Business Park Heaton Lane", "locality": "Stockport", "region": "UK", "postalCode": "SK4 2HD", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-56290", "name": "Civica Election Services Limited", "identifier": { "legalName": "Civica Election Services Limited" }, "address": { "streetAddress": "Southbank Central, 30 Stamford Street", "locality": "London", "region": "UK", "postalCode": "SE1 9LQ", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-103447", "name": "The London Borough of Harrow", "identifier": { "legalName": "The London Borough of Harrow" }, "address": { "streetAddress": "Forward Drive", "locality": "Harrow", "postalCode": "HA3 8FL", "countryName": "United Kingdom" }, "contactPoint": { "email": "procurement@harrow.gov.uk" }, "roles": [ "mediationBody" ] } ], "buyer": { "id": "GB-FTS-87905", "name": "London Borough of Harrow" }, "language": "en", "description": "The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or abandon this procurement exercise at any time and/or to award a contract for part of the Service/supplies at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all cost incurred by any applicant and/or tenderer before signature of any contract with the contracting Authority shall be incurred entirely at that applicants/tenderers risk. Appointments to the Framework is no guarantee of work or any minimum amount of work pursuant to that Framework.", "awards": [ { "id": "002597-2024-1", "relatedLots": [ "1" ], "title": "Elections Print and Post", "status": "active", "suppliers": [ { "id": "GB-FTS-103444", "name": "Financial Data Management Ltd" }, { "id": "GB-FTS-103445", "name": "Civica Election Services Limited" }, { "id": "GB-FTS-103446", "name": "Print Image Network Ltd" } ] }, { "id": "002597-2024-2", "relatedLots": [ "2" ], "title": "Statutory Registration, Annual Canvass, Household Notification Letters (HNL)", "status": "active", "suppliers": [ { "id": "GB-FTS-103444", "name": "Financial Data Management Ltd" }, { "id": "GB-FTS-56290", "name": "Civica Election Services Limited" }, { "id": "GB-FTS-103446", "name": "Print Image Network Ltd" } ] }, { "id": "002597-2024-3", "relatedLots": [ "3" ], "title": "Innovation, New Ways of Working and Ad Hoc Activity", "status": "active", "suppliers": [ { "id": "GB-FTS-103444", "name": "Financial Data Management Ltd" }, { "id": "GB-FTS-56290", "name": "Civica Election Services Limited" }, { "id": "GB-FTS-103446", "name": "Print Image Network Ltd" } ] } ], "contracts": [ { "id": "002597-2024-1", "awardID": "002597-2024-1", "title": "Elections Print and Post", "status": "active", "value": { "amount": 2031600, "currency": "GBP" }, "dateSigned": "2024-01-02T00:00:00Z" }, { "id": "002597-2024-2", "awardID": "002597-2024-2", "title": "Statutory Registration, Annual Canvass, Household Notification Letters (HNL)", "status": "active", "value": { "amount": 1731600, "currency": "GBP" }, "dateSigned": "2024-01-02T00:00:00Z" }, { "id": "002597-2024-3", "awardID": "002597-2024-3", "title": "Innovation, New Ways of Working and Ad Hoc Activity", "status": "active", "value": { "amount": 1200000, "currency": "GBP" }, "dateSigned": "2024-01-02T00:00:00Z" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 5 }, { "id": "6", "measure": "bids", "relatedLot": "2", "value": 5 }, { "id": "11", "measure": "bids", "relatedLot": "3", "value": 4 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 5 }, { "id": "7", "measure": "smeBids", "relatedLot": "2", "value": 5 }, { "id": "12", "measure": "smeBids", "relatedLot": "3", "value": 4 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "8", "measure": "foreignBidsFromEU", "relatedLot": "2", "value": 0 }, { "id": "13", "measure": "foreignBidsFromEU", "relatedLot": "3", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 0 }, { "id": "9", "measure": "foreignBidsFromNonEU", "relatedLot": "2", "value": 0 }, { "id": "14", "measure": "foreignBidsFromNonEU", "relatedLot": "3", "value": 0 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 5 }, { "id": "10", "measure": "electronicBids", "relatedLot": "2", "value": 5 }, { "id": "15", "measure": "electronicBids", "relatedLot": "3", "value": 4 } ] } }