{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-03f500-2023-08-18T08:28:26+01:00", "date": "2023-08-18T08:28:26+01:00", "ocid": "ocds-h6vhtk-03f500", "initiationType": "tender", "tender": { "id": "YFA-RZJ1DS", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Cleaning and Mechanical & Electrical Services (M&E) SQ", "status": "active", "classification": { "scheme": "CPV", "id": "71315000", "description": "Building services" }, "mainProcurementCategory": "services", "description": "On behalf of Newcastle City Council, Knight Frank Promise is looking to appoint multiple service providers to deliver and maintain cleaning and mechanical & electrical further (''M&E'') services. Newcastle City Council currently has eight (8) sites in scope for the M&E services to maintain NCC's existing assets. Six (6) out of eight (8) sites require cleaning services with TUPE being involved.", "value": { "amount": 2234630, "currency": "GBP" }, "lotDetails": { "maximumLotsAwardedPerSupplier": 3, "awardCriteriaDetails": "Service A - Cleaning Services Service B - Mechanical and Electrical Maintenance" }, "lots": [ { "id": "1", "title": "Cleaning and M&E", "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency", "hasRenewal": true, "renewal": { "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours." }, "status": "active" }, { "id": "2", "title": "Cleaning and M&E", "description": "Service A - Cleaning Services General Requirements Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency", "hasRenewal": true, "renewal": { "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours." }, "status": "active" }, { "id": "3", "title": "Cleaning and M&E", "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency", "hasRenewal": true, "renewal": { "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours." }, "status": "active" }, { "id": "4", "title": "Cleaning and M&E", "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency", "hasRenewal": true, "renewal": { "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours." }, "status": "active" }, { "id": "5", "title": "Cleaning and M&E", "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency", "hasRenewal": true, "renewal": { "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours." }, "status": "active" }, { "id": "6", "title": "Cleaning and M&E", "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency", "hasRenewal": true, "renewal": { "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours" }, "status": "active" }, { "id": "7", "title": "Mechanical and Electrical Maintenance", "description": "Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment", "hasRenewal": true, "renewal": { "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours." }, "status": "active" }, { "id": "8", "title": "Mechanical and Electrical Maintenance", "description": "Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency", "hasRenewal": true, "renewal": { "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": true, "options": { "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours." }, "status": "active" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "71315000", "description": "Building services" }, { "scheme": "CPV", "id": "90919200", "description": "Office cleaning services" } ], "deliveryAddresses": [ { "region": "UKC2" } ], "deliveryLocation": { "description": "Lot 1: The Lumen NE4 5BZ" }, "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "71315000", "description": "Building services" }, { "scheme": "CPV", "id": "90919200", "description": "Office cleaning services" } ], "deliveryAddresses": [ { "region": "UKC2" } ], "deliveryLocation": { "description": "Lot 2: The Biosphere NE4 5BX Service A - Cleaning Services & Service B - Mechanical & Electrical" }, "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "71315000", "description": "Building services" }, { "scheme": "CPV", "id": "90919200", "description": "Office cleaning services" } ], "deliveryAddresses": [ { "region": "UKC2" } ], "deliveryLocation": { "description": "Lot 3: The Key (Helix) NE4 6TQ Service A - Cleaning Services & Service B - Mechanical & Electrical" }, "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "71315000", "description": "Building services" }, { "scheme": "CPV", "id": "90919200", "description": "Office cleaning services" } ], "deliveryAddresses": [ { "region": "UKC2" } ], "deliveryLocation": { "description": "Lot 4: The Core NE4 5TF Service A - Cleaning Services & Service B - Mechanical & Electrical" }, "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "71315000", "description": "Building services" }, { "scheme": "CPV", "id": "90919200", "description": "Office cleaning services" } ], "deliveryAddresses": [ { "region": "UKC2" } ], "deliveryLocation": { "description": "Lot 5: Partnership House NE3 3AF Service A - Cleaning Services & Service B - Mechanical & Electrical" }, "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "71315000", "description": "Building services" }, { "scheme": "CPV", "id": "90919200", "description": "Office cleaning services" } ], "deliveryAddresses": [ { "region": "UKC2" } ], "deliveryLocation": { "description": "Lot 6: The Toffee Factory NE1 2DF Service A - Cleaning Services & Service B - Mechanical & Electrical" }, "relatedLot": "6" }, { "id": "7", "additionalClassifications": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "71315000", "description": "Building services" } ], "deliveryAddresses": [ { "region": "UKC2" } ], "deliveryLocation": { "description": "Lot 7: High Bridge Works NE1 1EW Service B - Mechanical & Electrical" }, "relatedLot": "7" }, { "id": "8", "additionalClassifications": [ { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "71315000", "description": "Building services" } ], "deliveryAddresses": [ { "region": "UKC2" } ], "deliveryLocation": { "description": "Lot 8: Wards Building NE1 1EW Service B - Mechanical & Electrical" }, "relatedLot": "8" } ], "participationFees": [ { "id": "1", "type": [ "document" ] } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://portal.maistro.com/b/expression-of-interest/80da9e16-5a04-410b-bb2b-ebcb0752690b", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Suppliers must comply with the below accreditations: * Service A - Cleaning Services o H&S - ISO 45001 o Quality - ISO 9001 o Environmental - ISO 14001 o Cleaning Chemical Safety - COSHH o Rish Assessments & Method Statements - RAMS o Safe Contractor * Service B - M&E Services o H&S - ISO 45001 o Environmental - ISO 14001 o Security - ISO 27001 o Safe Contractor", "appliesTo": [ "supplier" ] }, { "type": "economic", "description": "Basic Information Exclusion Grounds Economic and Financial Standing", "appliesTo": [ "supplier" ] } ] }, "documents": [ { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "contractTerms": { "reservedExecution": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive procedure with negotiation", "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 3 } }, "tenderPeriod": { "endDate": "2023-09-18T17:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2023-09-21T00:00:00+01:00" }, "reviewDetails": "* SQ launch day - 18/08/2023. * SQ Submission deadline - 18/09/2023 * SQ Evaluation- 21/09/2023 * SQ Shortlist Notification - 22/09/2023 * ITT Launch Day- (30 days to run) - 27/09/2023. * ITT Site visits- (2 days per service) To have 2 days site visit - to group Helix buildings over say 1; and - The Toffee Factory, High Bridge Works, and Partnership house day 2, the same apply to the cleaning services except for the High Bridge Works - Dates to be agreed, site visits must take place during the ITT stage. * ITT Question Deadline- 26/10/2023 * ITT Submission deadline- 27/10/2023 * ITT Evaluation- 09/11/2023 * ITT Presentations- TBC * BAFO - 16/11/2023 * Award - 23/11/2023 * Standstill 10 days- 04/12/2023 * Implementation Period & Internal Comms- TBC * Contract start day - January." }, "parties": [ { "id": "GB-COH-OC305934", "name": "KNIGHT FRANK PROMISE", "identifier": { "legalName": "KNIGHT FRANK PROMISE", "id": "OC305934", "scheme": "GB-COH" }, "address": { "streetAddress": "St Ann's Quay 124 Quayside", "locality": "Newcastle upon Tyne", "region": "UKC2", "postalCode": "NE1 3BD", "countryName": "United Kingdom" }, "contactPoint": { "name": "Procurement Team", "telephone": "+44 448000488664", "email": "support@Maistro.com", "url": "https://portal.maistro.com/b/expression-of-interest/80da9e16-5a04-410b-bb2b-ebcb0752690b" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "url": "https://www.maistro.com/", "buyerProfile": "https://www.knightfrank.co.uk/knight-frank-promise", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-90495", "name": "MAISTRO LIMITED", "identifier": { "legalName": "MAISTRO LIMITED" }, "address": { "streetAddress": "1A Grow on Building 3 Babbage Way", "locality": "Exeter", "postalCode": "EX52FN", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1392325557", "email": "support@maistro.com" }, "roles": [ "reviewBody" ], "details": { "url": "https://www.maistro.com" } } ], "buyer": { "id": "GB-COH-OC305934", "name": "KNIGHT FRANK PROMISE" }, "language": "en" }