{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0401a2-2024-07-31T15:34:54+01:00", "date": "2024-07-31T15:34:54+01:00", "ocid": "ocds-h6vhtk-0401a2", "description": "Suppliers Instructions: How to Express Interest in this Tender: 1. Register on the eSourcing portal (this is only required once): https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page). For further assistance please consult the online help, or the eTendering help desk. DWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.", "initiationType": "tender", "tender": { "id": "ecm_11924", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Inbound Mail and Document Management for DWP", "status": "complete", "classification": { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, "mainProcurementCategory": "services", "description": "This procurement, an Open Procedure via Find a Tender Service, has brigaded all of the services related to an end-to-end document management process for the Department for Work and Pensions (DWP). This Contract, with an initial term of 6 years and an extension option of up to 24 months, for Inbound Mail and Document Management, encompasses the following service components: Envelope level sortation where the Supplier will undertake a high-level envelope sortation of all items received from citizens (received via Royal Mail). DWP has in place c. 1,100 'non-geographic' postcodes used as the basis for the sortation. This high-level sortation facilitates finer sortation required at business unit and document level aligned to the DWP business rules. A Digital Mailroom service where the Supplier will undertake post opening, document sortation, scanning, indexing and digital ingestion of all DWP's inbound written and electronic communications from citizens. The solution includes provision of any licences required for their solution, such as those required for Optical Character Recognition (OCR) to index items that are scannable and readable. A Records Management service where the Supplier will manage all DWP hard-copy document storage from the perspective of both a short-term, post scan storage, and a longer-term hard-copy storage. The component involves the secure storage, intake, maintenance, retrieval, and destruction of all DWP's existing hard-copy citizen, staff, and corporate records.", "value": { "amount": 86200000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "Services will cover all components of Inbound Mail and Document Management as stated in the Description field.", "value": { "amount": 86200000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 2160 }, "hasRenewal": true, "renewal": { "description": "There will be an option to extend this contract for up to 24 months." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Most Economically Advantageous Tender using price per quality point methodology", "type": "quality", "description": "100" }, { "type": "price", "description": "100" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UKG" }, { "region": "UKG" } ], "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://dwp.bravosolution.co.uk", "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "tenderPeriod": { "endDate": "2023-11-10T17:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2024-07-19T23:59:59+01:00" } }, "awardPeriod": { "startDate": "2023-11-13T09:00:00Z" }, "bidOpening": { "date": "2023-11-13T09:00:00Z" }, "hasRecurrence": false, "reviewDetails": "The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties to take action in the High Court. Any such action must be brought within the relevant time limits. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the court may award damages and in the case of specified breaches of the rules may also order the termination of the contract and the levying of fines. Precise deadlines and the situations in which the deadlines can be extended are contained within part 3 of the Public Contracts Regulations 2015 (SI 2015/102).", "amendments": [ { "id": "1", "unstructuredChanges": [ { "oldValue": { "text": "No" }, "newValue": { "text": "Yes" }, "where": { "section": "IV.1.8)" } } ] }, { "id": "2", "unstructuredChanges": [ { "oldValue": { "date": "2023-11-10T17:00:00Z" }, "newValue": { "date": "2024-01-17T23:59:00Z" }, "where": { "section": "IV.2.2)" } }, { "oldValue": { "date": "2023-07-19" }, "newValue": { "date": "2024-09-23" }, "where": { "section": "IV.2.6)", "label": "Tender must be valid until: (dd/mm/yyyy)" } }, { "oldValue": { "date": "2023-11-13T09:00:00Z" }, "newValue": { "date": "2024-01-18T09:00:00Z" }, "where": { "section": "IV.2.7)" } } ] }, { "id": "3", "unstructuredChanges": [ { "oldValue": { "text": "86,200,000" }, "newValue": { "text": "95,000,000" }, "where": { "section": "II.1.5)" } } ] } ], "coveredBy": [ "GPA" ] }, "parties": [ { "id": "GB-FTS-25451", "name": "Department for Work and Pensions", "identifier": { "legalName": "Department for Work and Pensions" }, "address": { "streetAddress": "Peel Park, Brunel Way", "locality": "Blackpool", "region": "UK", "postalCode": "FY4 5ES", "countryName": "United Kingdom" }, "contactPoint": { "email": "documentmanagement.procurement@dwp.gov.uk", "url": "https://dwp.bravosolution.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/department-for-work-pensions", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "MINISTRY", "description": "Ministry or any other national or federal authority, including their regional or local subdivisions" }, { "scheme": "COFOG", "id": "10", "description": "Social protection" } ] } }, { "id": "GB-FTS-2059", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Royal Courts of Justice, Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-92836", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Royal Courts of Justice, Strand", "locality": "London", "postalCode": "WA2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewContactPoint" ] }, { "id": "GB-COH-04624743", "name": "Restore Digital Limited", "identifier": { "legalName": "Restore Digital Limited", "id": "04624743", "scheme": "GB-COH" }, "address": { "streetAddress": "Village Way, Bilston", "locality": "Wolverhampton", "region": "UKG", "postalCode": "WV14 0UJ", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "GB-FTS-18614", "name": "Department for Work and Pensions", "identifier": { "legalName": "Department for Work and Pensions" }, "address": { "streetAddress": "Caxton House, Tothill Street", "locality": "London", "postalCode": "SW1H 9NA", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-120155", "name": "Department for Work and Pensions", "identifier": { "legalName": "Department for Work and Pensions" }, "address": { "streetAddress": "Commercial Directorate, Peel Park, Brunel Way", "locality": "Blackpool", "postalCode": "FY4 5ES", "countryName": "United Kingdom" }, "roles": [ "mediationBody" ] } ], "buyer": { "id": "GB-FTS-25451", "name": "Department for Work and Pensions" }, "language": "en", "awards": [ { "id": "023993-2024-ecm_11924-1", "relatedLots": [ "1" ], "title": "Inbound Mail and Document Management", "status": "active", "suppliers": [ { "id": "GB-COH-04624743", "name": "Restore Digital Limited" } ] } ], "contracts": [ { "id": "023993-2024-ecm_11924-1", "awardID": "023993-2024-ecm_11924-1", "title": "Inbound Mail and Document Management", "status": "active", "value": { "amount": 105047306, "currency": "GBP" }, "dateSigned": "2024-07-30T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 6 } ] } }