{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-040417-2024-01-31T14:50:24Z",
    "date": "2024-01-31T14:50:24Z",
    "ocid": "ocds-h6vhtk-040417",
    "description": "The Pirbright Institute is withdrawing the tender on the following grounds: Due to funding changes the budget for this procurement is no longer available.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-040417",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System.",
        "value": {
            "amount": 700000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System. The requirements are to be met by a reliable, single sign-on (active directory), on-site, integrated system and will include migration, transition, training, implementation and ongoing support and maintenance. The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes. The key areas for implementation of a new system include: * Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets. * Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management. * Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service. * Inventory capabilities. * Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >PS10k (quotes); identifying orders; stores; inventory; and specialised shipping. * Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details. * Chart of Accounts structure or alternate concept. * Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects. * Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module. * Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module. * Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module.",
                "value": {
                    "amount": 700000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-02-01T00:00:00Z",
                    "endDate": "2030-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "To extend one year"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "As per the possible extension to the agreement"
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Overall",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48450000",
                        "description": "Time accounting or human resources software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48490000",
                        "description": "Procurement software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ25"
                    },
                    {
                        "region": "UKJ25"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://pirbrighttenders@pirbright.ac.uk/",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-10-27T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2023-10-27T14:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-10-27T14:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-COH-559784",
            "name": "THE PIRBRIGHT INSTITUTE",
            "identifier": {
                "legalName": "THE PIRBRIGHT INSTITUTE",
                "id": "559784",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Pirbright",
                "locality": "WOKING",
                "region": "UKJ25",
                "postalCode": "GU240NF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Lester Demmer",
                "email": "procurement@pirbright.ac.uk",
                "url": "https://pirbrighttenders@pirbright.ac.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.pirbright.ac.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Institute"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Animal Research"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-87560",
            "name": "The Pirbright Institute",
            "identifier": {
                "legalName": "The Pirbright Institute"
            },
            "address": {
                "locality": "Pirbright",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-COH-559784",
        "name": "THE PIRBRIGHT INSTITUTE"
    },
    "language": "en",
    "awards": [
        {
            "id": "003229-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        }
    ]
}