{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-041078-2023-11-07T16:11:15Z",
    "date": "2023-11-07T16:11:15Z",
    "ocid": "ocds-h6vhtk-041078",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=230283. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:230283)",
    "initiationType": "tender",
    "tender": {
        "id": "EHAGM24",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Grounds Maintenance Contract 2024 - 2027 - Eden Housing Association",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "71420000",
            "description": "Landscape architectural services"
        },
        "mainProcurementCategory": "services",
        "description": "Eden Housing Association is seeking to procure a suitably experienced grounds maintenance contractor to undertake regular maintenance to soft and hard landscaped areas. Ad-hoc additional works may be instructed through the contract.",
        "lotDetails": {
            "maximumLotsBidPerSupplier": 5
        },
        "lots": [
            {
                "id": "3",
                "title": "Lowther and surrounding villages",
                "description": "Communal areas with in Lowther, Asham and Hackthorpe areas. Some of the areas have been identified for rewilding. The tenderer will need to aid EHA with design and maintenance of selected areas whilst advising on keeping the essence of the village. The village comprises of many grade 2 listed buildings and is a quintessential English village.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "type": "price",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract is subject to renewal during year 3. Subject to satisfactory performance."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "4",
                "title": "Schemes",
                "description": "This lot is to attend all the schemes including assisted living/ sheltered accommodation. This is an attention to detail required for this lot and EHA expect a consistent quality approach.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "type": "price",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract is subject to renewal during year 3. Subject to satisfactory performance."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "5",
                "title": "Heysham Gardens",
                "description": "Heysham Gardens is an assisted care home in Carlisle and EHA require the same Specification as all other areas however there will be extra attention to detail required to keep the ground maintenance of the scheme to a high standard. A site visit is recommended.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "type": "price",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract is subject to renewal during year 3. Subject to satisfactory performance."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "1",
                "title": "North East Cumbria",
                "description": "Communal areas covering North East Cumbria. The majority of areas are within the Penrith area. Work comprises of the maintenance of all tree, amenity planting and grassed areas to communal residential land including moss and weed clearance of hard areas. Further information is available in the specification section and bill of quantities in the tender pack available on the Eden Housing Associations website.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "type": "price",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract is subject to renewal during year 3. Subject to satisfactory performance"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "South East Cumbria",
                "description": "Communal areas covering South East Cumbria. Work comprises of the maintenance of all tree, amenity planting and grassed areas to communal residential land including moss and weed clearance of hard areas. Further information is available in the specification section and bill of quantities in the tender pack available on the Eden Housing Associations website.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "type": "price",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract is subject to renewal during year 3. Subject to satisfactory performance."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD1"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lowther (CA10 2HP), Askham (CA10 2PE/PJ) and Hackthorpe (CA102HR)"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD1"
                    }
                ],
                "deliveryLocation": {
                    "description": "5 assisted living accommodation blocks - Appleby (CA16 6SL), Shap (CA10 3NH), Kirkby Stephen (CA17 4RU), 2 x Penrith (CA11 8QE/ 8LL)"
                },
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD1"
                    }
                ],
                "deliveryLocation": {
                    "description": "Heysham Gardens/ Meadows (CA2 7QG)"
                },
                "relatedLot": "5"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD12"
                    }
                ],
                "deliveryLocation": {
                    "description": "North East Cumbria properties."
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD12"
                    }
                ],
                "deliveryLocation": {
                    "description": "South East Cumbria properties - mainly covering Appleby and Kirkby Thore area."
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.mytenders.co.uk/",
        "communication": {
            "atypicalToolUrl": "https://www.edenha.org.uk/"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Suitable references",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "See ITT document",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-11-30T17:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-01-31T23:59:59Z"
            }
        },
        "awardPeriod": {
            "startDate": "2023-12-11T17:00:00Z"
        },
        "bidOpening": {
            "date": "2023-12-11T17:00:00Z",
            "address": {
                "streetAddress": "Cumbria"
            },
            "description": "Director of Operations"
        },
        "hasRecurrence": false,
        "reviewDetails": "KEY TENDER MILESTONES ANTICIPATED DATE Deadline for receipt of ITT clarification requests (17:00) 15th November 2023 Deadline for issuing ITT clarifications to bidders (17:00) 30th November 2023 Deadline for submission of completed ITT (17:00) 11th December 2023 ITT evaluation end date 20th December 2023 Shortlisting (if required) 10th January 2024 Confirmed Contract Award Letter Issued 19th January 2024 Standstill Period 31st January 2024 Contract Start Date 1st April 2024",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-11-30T17:00:00Z"
                        },
                        "newValue": {
                            "date": "2023-12-11T17:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ],
                "description": "Notice was set for clarification on questions deadline not submission deadline"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-96720",
            "name": "Eden Housing Association Ltd",
            "identifier": {
                "legalName": "Eden Housing Association Ltd",
                "id": "28435 R"
            },
            "address": {
                "streetAddress": "Blain House, Bridge Lane",
                "locality": "PENRITH",
                "region": "UKD1",
                "postalCode": "CA11 8QU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Joanne Crone",
                "telephone": "+44 1768861436",
                "email": "joanne.crone@edenha.org.uk",
                "url": "https://www.mytenders.co.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.edenha.org.uk/",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42959",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Social Housing"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Grounds Maintenance"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-96721",
            "name": "Eden Housing Association",
            "identifier": {
                "legalName": "Eden Housing Association"
            },
            "address": {
                "streetAddress": "Blain House",
                "locality": "PENRITH",
                "region": "UKD1",
                "postalCode": "CA11 8QU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Joanne Crone",
                "telephone": "+44 1768861436",
                "email": "joanne.crone@edenha.org.uk"
            },
            "roles": [
                "processContactPoint",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.edenha.org.uk/",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42959"
            },
            "additionalContactPoints": [
                {
                    "telephone": "+44 1768861436",
                    "email": "joanne.crone@edenha.org.uk"
                }
            ]
        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3450103503",
                "email": "publicprocurementreview@cabinetoffice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-96720",
        "name": "Eden Housing Association Ltd"
    },
    "language": "en"
}