{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-045534-2025-07-08T15:09:37+01:00", "date": "2025-07-08T15:09:37+01:00", "ocid": "ocds-h6vhtk-045534", "description": "This tender will be run on eTenderwales Bravo Solution. In order to be considered for this tender you must submit via this portal. (WA Ref:153192)", "initiationType": "tender", "tender": { "id": "PROC/2324/154", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Provision of a Cashless Catering System", "status": "complete", "classification": { "scheme": "CPV", "id": "48110000", "description": "Point of sale (POS) software package" }, "mainProcurementCategory": "goods", "description": "Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.", "value": { "amount": 500000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units. The new system must improve the management information in relation to the following: - Improved uptake of school meals in secondary schools. - A reduced risk of errors in ordering in each establishment. - A more stable and reliable system within schools, which will reduce queuing and improve the overall dining experience. - Improved monitoring by service management to drive down waste and costs. The successful supplier will be responsible for migrating Pembrokeshire County Council's existing data for pupils into the new system by no later than 1st September 2025", "status": "cancelled", "contractPeriod": { "startDate": "2025-09-01T00:00:00+01:00", "endDate": "2030-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "up to 24 months" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "Option to purchase Nutritional Analysis Software and Secondary and Middle School pre-order Software." }, "awardCriteria": { "criteria": [ { "name": "Core Functionality", "type": "quality", "description": "15" }, { "name": "System Integration", "type": "quality", "description": "11" }, { "name": "User Experience and Usability", "type": "quality", "description": "6" }, { "name": "Support and Maintenance", "type": "quality", "description": "6" }, { "name": "Contract Management", "type": "quality", "description": "4" }, { "name": "Innovation and Future Development", "type": "quality", "description": "3" }, { "name": "Desirable Requirements", "type": "quality", "description": "5" }, { "type": "price", "description": "50" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "55520000", "description": "Catering services" }, { "scheme": "CPV", "id": "55524000", "description": "School catering services" }, { "scheme": "CPV", "id": "48444000", "description": "Accounting system" }, { "scheme": "CPV", "id": "48110000", "description": "Point of sale (POS) software package" }, { "scheme": "CPV", "id": "30142000", "description": "Accounting machines and cash registers" }, { "scheme": "CPV", "id": "72514000", "description": "Computer facilities management services" }, { "scheme": "CPV", "id": "55512000", "description": "Canteen management services" }, { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { 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"GB-FTS-700", "name": "Pembrokeshire County Council", "identifier": { "legalName": "Pembrokeshire County Council" }, "address": { "streetAddress": "County Hall, Haverfordwest", "locality": "Pembrokeshire", "region": "UKL14", "postalCode": "SA61 1TP", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1437775905", "email": "donna.murphy@pembrokeshire.gov.uk", "faxNumber": "+44 1437776510", "url": "https://etenderwales.bravosolution.co.uk/home.html" }, "roles": [ "buyer" ], "details": { "url": "https://www.pembrokeshire.gov.uk", "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-FTS-111", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Royal Courts of Justice, The Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 2079477501" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-153778", "name": "Haven Systems Ltd", "identifier": { "legalName": "Haven Systems Ltd" }, "address": { "streetAddress": "Vine Road, Johnston", "locality": "Haverfordwest", "region": "UKL14", "postalCode": "SA623NZ", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-700", "name": "Pembrokeshire County Council" }, "language": "en", "awards": [ { "id": "038301-2025-PROC/2324/154-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-153778", "name": "Haven Systems Ltd" } ] } ], "contracts": [ { "id": "038301-2025-PROC/2324/154-1", "awardID": "038301-2025-PROC/2324/154-1", "status": "active", "value": { "amount": 398379, "currency": "GBP" }, "dateSigned": "2025-06-26T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": 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