{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-046d68-2025-03-20T11:16:39Z", "date": "2025-03-20T11:16:39Z", "ocid": "ocds-h6vhtk-046d68", "description": "The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this notice at any time and/or to proceed with a subsequent tender exercise for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or potential supplier as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/ potential supplier in engaging with this notice shall be incurred entirely at that applicant's/potential supplier's risk.", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-046d68", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Microsoft Dynamics Housing Management Solution", "status": "complete", "classification": { "scheme": "CPV", "id": "72260000", "description": "Software-related services" }, "mainProcurementCategory": "services", "description": "A proven cloud based, \"off the shelf\" Housing and asset management solution", "value": { "amount": 2700000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "A proven cloud based, \"off the shelf\" Housing and asset management solution", "status": "cancelled", "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "It is anticipated the contract will be for an initial period of 5 years with the option to extend for 2 further years in 1 year increments. License subscriptions may renew annually." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "awardCriteria": { "criteria": [ { "name": "Quality/Technical", "type": "quality", "description": "60" }, { "name": "Total Cost", "type": "cost", "description": "40" } ] }, "options": { "description": "5 years plus a potential further 2 years" } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UKC" }, { "region": "UKD" }, { "region": "UKE" }, { "region": "UKF" }, { "region": "UKG" }, { "region": "UKH" }, { "region": "UKJ" }, { "region": "UKK" }, { "region": "UKC" }, { "region": "UKD" }, { "region": "UKE" }, { "region": "UKF" }, { "region": "UKG" }, { "region": "UKH" }, { "region": "UKJ" }, { "region": "UKK" } ], "deliveryLocation": { "description": "ExtraCare head office is located in Coventry, UK, and operates 18 retirement villages across the UK and has 36 charity shops across across the Midlands and the North of England. It is not a known or immediate requirement that work is performed on site, although this may be required from time to time." }, "relatedLot": "1" } ], "communication": { "futureNoticeDate": "2024-07-04T00:00:00+01:00" }, "coveredBy": [ "GPA" ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://forms.office.com/e/t6UwjGJrs6", "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "tenderPeriod": { "endDate": "2024-08-15T17:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 120 } }, "hasRecurrence": false, "amendments": [ { "id": "1", "unstructuredChanges": [ { "newValue": { "text": "The Authority estimates that the potential contract value may range between PS1,500,000 to PS2,700,000. Depending on the approach and timescales for implementing the requirements." }, "where": { "section": "II.1.5", "label": "Estimated total value" } }, { "newValue": { "classifications": [ { "scheme": "CPV", "id": "72261000", "description": "Software support services" }, { "scheme": "CPV", "id": "72263000", "description": "Software implementation services" }, { "scheme": "CPV", "id": "72265000", "description": "Software configuration services" }, { "scheme": "CPV", "id": "72268000", "description": "Software supply services" } ] }, "where": { "section": "II.2.2" } } ] } ] }, "parties": [ { "id": "GB-CHC-327816", "name": "THE EXTRACARE CHARITABLE TRUST", "identifier": { "legalName": "THE EXTRACARE CHARITABLE TRUST", "id": "327816", "scheme": "GB-CHC" }, "address": { "streetAddress": "7 Binley Business Park Harry Weston Road", "locality": "COVENTRY", "region": "UKG33", "postalCode": "CV32SN", "countryName": "United Kingdom" }, "contactPoint": { "name": "Rosalie Schultz", "telephone": "+44 2475186580", "email": "procurement.tender@extracare.org.uk", "url": "https://forms.office.com/e/t6UwjGJrs6" }, "roles": [ "buyer" ], "details": { "url": "https://www.extracare.org.uk/", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "06", "description": "Housing and community amenities" } ] } }, { "id": "GB-FTS-29547", "name": "High Court of England and Wales, Royal Courts of Justice", "identifier": { "legalName": "High Court of England and Wales, Royal Courts of Justice" }, "address": { "streetAddress": "Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-COH-02205136", "name": "THE EXTRACARE CHARITABLE TRUST", "identifier": { "legalName": "THE EXTRACARE CHARITABLE TRUST", "id": "02205136", "scheme": "GB-COH" }, "address": { "streetAddress": "7 Harry Weston Road, Binley Business Park", "locality": "Coventry", "region": "UKG33", "postalCode": "CV32SN", "countryName": "United Kingdom" }, "contactPoint": { "name": "Dominic Peverell", "email": "dominic.peverell@extracare.org.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.extracare.org.uk/", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "06", "description": "Housing and community amenities" } ] } }, { "id": "GB-COH-02422056", "name": "DB Group Ltd. t/a Esuasive", "identifier": { "legalName": "DB Group Ltd. t/a Esuasive", "id": "02422056", "scheme": "GB-COH" }, "address": { "locality": "London", "region": "UKI", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-935", "name": "High Court of England and Wales", "identifier": { "legalName": "High Court of England and Wales" }, "address": { "streetAddress": "Royal Courts of Justice, Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-COH-02205136", "name": "THE EXTRACARE CHARITABLE TRUST" }, "language": "en", "awards": [ { "id": "010341-2025-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-COH-02422056", "name": "DB Group Ltd. t/a Esuasive" } ] } ], "contracts": [ { "id": "010341-2025-1", "awardID": "010341-2025-1", "status": "active", "value": { "amount": 1356785, "currency": "GBP" }, "dateSigned": "2025-03-20T00:00:00Z" } ], "bids": { "statistics": [ { "id": "2", "measure": "bids", "relatedLot": "1", "value": 5 } ] } }