{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04922e-2025-07-29T10:47:50+01:00", "date": "2025-07-29T10:47:50+01:00", "ocid": "ocds-h6vhtk-04922e", "description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations may bring proceedings in the Sheriff Court of Court of Session. (SC Ref:805597)", "initiationType": "tender", "tender": { "id": "OIC/PROC/1916", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Provision of Occupational Health Services", "status": "complete", "classification": { "scheme": "CPV", "id": "85100000", "description": "Health services" }, "mainProcurementCategory": "services", "description": "Orkney Islands Council (the Authority) has a requirement for the provision of a formal Occupational Health Service with the clear priority duty of the contractor being to provide advice to the Authority and/or employees rather than the provision of treatment.", "value": { "amount": 425000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "This Specification sets out Orkney Islands Council (the Authority) requirements for the provision of a formal Occupational Health Service with the clear priority duty of the contractor being to provide advice to the Authority and/or employees rather than the provision of treatment. Orkney is located off the northern coast of the Scottish mainland and covers 100,000 hectares spread over approximately 70 islands, 19 of which are inhabited by a population of approximately 22,400. The Authority was established as a Unitary Authority in 1974 and is the islands largest employer with 2,770 employees (1,709 Full Time Equivalents). The Authority currently provides a full range of statutory and non-statutory services to the community through 4 services: Education, Leisure and Housing (including UHI Orkney); Strategy, Performance and Business Solutions; Neighbourhood Services and Infrastructure; Enterprise and Sustainable Regeneration and Orkney Health and Care. Additionally, the Authority also operates Orkney Ferries as an arms-length Company, with a separate management board, which for the purposes of this tender should be considered as part of the Authority. The current Council Occupational Health service is provided on a 'pay as you go' basis and is provided through a local independent Occupational Health Doctor and a combination of ad hoc service provision via TAC Healthcare based in Aberdeen. Additional information: The contract duration and contract value are based on an initial contract period of 36 months with an authority held option to extend by a further 2 x 12 month periods.", "awardCriteria": { "criteria": [ { "name": "Project Methodology", "type": "quality", "description": "25" }, { "name": "Contract Management and Quality Assurance", "type": "quality", "description": "20" }, { "name": "Contract Administration", "type": "quality", "description": "15" }, { "type": "price", "description": "40" } ] }, "value": { "amount": 425000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": true, "renewal": { "description": "This is a continuing requirement with a new procurement exercise due to commence in spring summer 2029" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "85147000", "description": "Company health services" }, { "scheme": "CPV", "id": "85140000", "description": "Miscellaneous health services" } ], "deliveryAddresses": [ { "region": "UKM65" }, { "region": "UKM65" } ], "deliveryLocation": { "description": "Orkney Islands" }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "communication": { "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk" }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Occupational Health Physician - Member, or Associate, of the Faculty of Occupational Medicine of the Royal College of Physicians, or equivalent accredited in specialist in occupational medicine by the Joint Committee on Higher Medical training or equivalent and appropriate qualifications to carry out Health Surveillance/Vocational Screening. Occupational Health Nurse - Qualified occupational health nurse with a minimum of 3 years experience and appropriate qualifications to carry out Health Surveillance/Vocational Screening", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "The contractor shall comply in all respects with relevant legislation, including but not restricted to: a) Obligations under the provisions of the Health and Safety at Work, etc. Act 1974 b) Statutory medical examinations that are required in certain circumstances because of occupational exposure and other health surveillance procedures as my be required by legislation (e.g. COSHH, HAVS) c) Maintaining all information in a confidential manner compliant with the Data Protection Act 1998 and the Access to Medical Records Report Act 1988; d) Ensuring compliance with the Local Government Pension Scheme and Scottish Teachers Superannuation Scheme regulations; e) Ensuring compliance with the Authority's' policies and procedures; f) Complying will all other areas of employment law and associated health, safety and welfare regulations. g) Merchant Shipping Regulations 2007; h) Complaince with the National Occupational Standards/Codes of Practice" } ] }, "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "contractTerms": { "performanceTerms": "As detailed in the contract documentation", "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2024-09-20T12:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "awardPeriod": { "startDate": "2024-09-20T14:00:00+01:00" }, "bidOpening": { "date": "2024-09-20T14:00:00+01:00", "address": { "streetAddress": "Via TEAMS" }, "description": "3 Officers with Delegated Authority one of which must be at Service Manager (Procurement) or equivalent level." }, "hasRecurrence": true, "recurrence": { "description": "July 2029" } }, "parties": [ { "id": "GB-FTS-121982", "name": "Orkney Islands Council", "identifier": { "legalName": "Orkney Islands Council" }, "address": { "streetAddress": "Council Offices", "locality": "Kirkwall", "region": "UKM65", "postalCode": "KW15 1NY", "countryName": "United Kingdom" }, "contactPoint": { "name": "Rosemary Colsell", "telephone": "+44 1856873535", "email": "rosemary.colsell@orkney.gov.uk", "faxNumber": "+44 01856876158", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.orkney.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-121983", "name": "Kirkwall Sheriff Court", "identifier": { "legalName": "Kirkwall Sheriff Court" }, "address": { "streetAddress": "Watergate", "locality": "Kirkwall", "postalCode": "KW15 1DP", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1856872110", "email": "kirkwall@scotcourts.gov.uk" }, "roles": [ "reviewBody" ], "details": { "url": "http://www.scotcourts.gov.uk" } }, { "id": "GB-FTS-116020", "name": "Kirkwall Sherriff Court", "identifier": { "legalName": "Kirkwall Sherriff Court" }, "address": { "streetAddress": "Watergate", "locality": "Kirkwall", "postalCode": "KW15 1DP", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1856872110", "email": "kirkwall@scotcourts.gov.uk" }, "roles": [ "mediationBody", "reviewContactPoint" ], "details": { "url": "http://www.scotcourts.gov.uk" } }, { "id": "GB-FTS-155941", "name": "TAC Healthcare", "identifier": { "legalName": "TAC Healthcare" }, "address": { "streetAddress": "Wellheads Crescent", "locality": "Aberdeen", "region": "UKM50", "postalCode": "AB21 7GA", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 03330143488", "email": "susan.reid@tachealthcare.com" }, "roles": [ "supplier" ], "details": { "scale": "large" } } ], "buyer": { "id": "GB-FTS-121982", "name": "Orkney Islands Council" }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000768250" } ], "language": "en", "awards": [ { "id": "043749-2025-OIC/PROC/1916-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-155941", "name": "TAC Healthcare" } ] } ], "contracts": [ { "id": "043749-2025-OIC/PROC/1916-1", "awardID": "043749-2025-OIC/PROC/1916-1", "status": "active", "value": { "amount": 425000, "currency": "GBP" }, "dateSigned": "2025-07-19T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 1 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 0 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 1 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 1 } ] } }