{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04bce1-2025-04-04T14:02:33+01:00", "date": "2025-04-04T14:02:33+01:00", "ocid": "ocds-h6vhtk-04bce1", "description": "Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice (SC Ref:793874)", "initiationType": "tender", "tender": { "id": "ERC000492", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Supplementary Repair & Maintenance Services to Vehicles", "status": "complete", "classification": { "scheme": "CPV", "id": "50112110", "description": "Body-repair services for vehicles" }, "mainProcurementCategory": "services", "description": "East Renfrewshire Council is currently inviting tenders, from suitably qualified companies for Vehicle Body repairs and also ad-hoc maintenance/repairs and servicing of Council Vehicles. Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 65,000 GBP and total contract value including extension is 260,000 GBP. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. This framework will be split into 3 lots. Lot 1 - Vehicle Body Repairs under 3.5T Lot 2 - Vehicle Body Repairs HGV's Lot 3 - Maintenance & Repairs of Vehicles", "value": { "amount": 260000, "currency": "GBP" }, "lots": [ { "id": "2", "title": "Lot 2 - Vehicle Body Repairs over 3.5T (HGV)", "description": "East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs over 3.5T (HGV). Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 19,000 GBP and total contract value including extension is 76,000 GBP. Additional information: Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council's overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.", "awardCriteria": { "criteria": [ { "name": "1.2 Process for Respraying", "type": "quality", "description": "20" }, { "name": "1.3 Purchasing Process", "type": "quality", "description": "16" }, { "name": "1.4 Warranty Period", "type": "quality", "description": "12" }, { "name": "1.5 Availability", "type": "quality", "description": "8" }, { "name": "1.6 Estimates", "type": "quality", "description": "6.5" }, { "name": "1.7 Electric Vehicles", "type": "quality", "description": "6.5" }, { "name": "1.8 Invoicing Procedure", "type": "quality", "description": "4.5" }, { "name": "1.9 Identifying Additional Faults", "type": "quality", "description": "6.5" }, { "name": "1.10 Community Benefits", "type": "quality", "description": "10" }, { "name": "1.11 Fair Work Practices", "type": "quality", "description": "5" }, { "name": "1.12 Sustainability", "type": "quality", "description": "5" }, { "type": "price", "description": "60" } ] }, "value": { "amount": 76000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Option to extend for a further 12 months at the discretion of the Council." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" }, { "id": "3", "title": "Lot 3 - Maintenance/Repairs of Vehicles", "description": "East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Repairs and Maintenance to Vehicles. Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 21,000 GBP and total contract value including extension is 84,000 GBP. Additional information: Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council's overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.", "awardCriteria": { "criteria": [ { "name": "1.2 Process for General Vehicle Repairs", "type": "quality", "description": "20" }, { "name": "1.3 Purchasing Process", "type": "quality", "description": "16" }, { "name": "1.4 Warranty Period", "type": "quality", "description": "12" }, { "name": "1.5 Availability", "type": "quality", "description": "8" }, { "name": "1.6 Estimates", "type": "quality", "description": "6.5" }, { "name": "1.7 Electric Vehicles", "type": "quality", "description": "6.5" }, { "name": "1.8 Invoicing Procedure", "type": "quality", "description": "4.5" }, { "name": "1.9 Identifying Additional Faults", "type": "quality", "description": "6.5" }, { "name": "1.10 Community Benefits", "type": "quality", "description": "10" }, { "name": "1.11 Fair Work Practices", "type": "quality", "description": "5" }, { "name": "1.12 Sustainability", "type": "quality", "description": "5" }, { "type": "price", "description": "60" } ] }, "value": { "amount": 84000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Option to extend for a further 12 months at the discretion of the Council." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" }, { "id": "1", "title": "Lot 1 - Vehicle Body Repairs up to 3.5T in gross weight", "description": "East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs up to 3.5T in gross weight. Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 25,000 GBP and total contract value including extension is 100,000 GBP. Additional information: Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council's overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.", "awardCriteria": { "criteria": [ { "name": "1.2 Process for Respraying", "type": "quality", "description": "20" }, { "name": "1.3 Purchasing Process", "type": "quality", "description": "16" }, { "name": "1.4 Warranty Period", "type": "quality", "description": "12" }, { "name": "1.5 Availability", "type": "quality", "description": "8" }, { "name": "1.6 Estimates", "type": "quality", "description": "6.5" }, { "name": "1.7 Electric Vehicles", "type": "quality", "description": "6.5" }, { "name": "1.8 Invoicing Procedure", "type": "quality", "description": "4.5" }, { "name": "1.9 Idenfiying Additional Faults", "type": "quality", "description": "6.5" }, { "name": "1.10 Community Benefits", "type": "quality", "description": "10" }, { "name": "1.11 Fair Work Practices", "type": "quality", "description": "5" }, { "name": "1.12 Sustainability", "type": "quality", "description": "5" }, { "type": "price", "description": "60" } ] }, "value": { "amount": 100000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Option to extend for a further 12 months at the discretion of the Council." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "50112110", "description": "Body-repair services for vehicles" } ], "deliveryAddresses": [ { "region": "UKM83" }, { "region": "UKM83" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "50116000", "description": "Maintenance and repair services related to specific parts of vehicles" } ], "deliveryAddresses": [ { "region": "UKM83" }, { "region": "UKM83" } ], "relatedLot": "3" }, { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50112110", "description": "Body-repair services for vehicles" } ], "deliveryAddresses": [ { "region": "UKM83" }, { "region": "UKM83" } ], "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html", "communication": { "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html" }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant's economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services. Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information. Where the economic bidder relies upon or intends to reply upon any Key Subcontractors in performance of the contract, then the Council reserves the right to assess the financial strength and suitability the Key subcontractor as part of the qualification process; Where the economic operator relies upon a parent company to provide financial assurance in support of their bid, the Council will also reserve the right to seek financial information on the strength and suitability of the parent company; and Where the economic operator relies upon the capacity of other parties in respect of selection and/or performance of the contract, then dependent on the nature of the arrangement the Council may require full disclosure of financial information in support of the bid. For example, where the bidder identifies as a consortium the Council will require that the consortium, as a group, can meet the financial selection requirements contained in the procurement documents. Where a bidder is part of a Consortium, it shall procure the execution and delivery to the Employer of a Consortium Guarantee (in the form provided by the council) executed by each member of the Consortium (acting as Consortium guarantor) in Self Proving Form. The Council reserves the right to monitor that the economic operator continues to meet the financial selection requirements upon receipt of the invitation to tender or after evaluation has been completed and prior to any award being made. Economic operators must inform the Council of any changes to any submission made by them in respect of their financial and or economic situation. The Council will further reserve the right to remove any economic operator from the tendering process where they are no longer able to fulfil any of the selection requirements as directed within the procurement documents. Further detail is contained within the procurement documents. Bidders who cannot meet the required level of turnover will be excluded from this tender. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability Insurance 5 million GBP Professional Indemnity Insurance 2 million GBP Third Party Motor Vehicle Insurance", "minimum": "To establish the financial standing of a potential Tenderer, the Council will firstly take into account a risk report provided independently by Credit Safe. Tenders are asked to provide their company number so that the council can run this report. Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. For the avoidance of doubt, the Council will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not register on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc. Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission. It should be noted that in addition to the above checks the Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant's economic and financial standing. The final decision on bidder inclusion rests with the Council.", "appliesTo": [ "supplier" ] } ] }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 3 } }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2024-12-20T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2024-12-20T12:00:00Z" }, "bidOpening": { "date": "2024-12-20T12:00:00Z" }, "hasRecurrence": true, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "recurrence": { "description": "Expected renewal to be issued 3 months prior to framework expiry." } }, "parties": [ { "id": "GB-FTS-1036", "name": "East Renfrewshire Council", "identifier": { "legalName": "East Renfrewshire Council" }, "address": { "streetAddress": "Eastwood HQ, Eastwood Park,", "locality": "Giffnock", "region": "UKM83", "postalCode": "G46 6UG", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1415773669", "email": "sandra.bisset@eastrenfrewshire.gov.uk", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html" }, "roles": [ "buyer" ], "details": { "url": "http://www.eastrenfrewshire.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-7544", "name": "Paisley Sheriff Court and Justice of the Peace Court", "identifier": { "legalName": "Paisley Sheriff Court and Justice of the Peace Court" }, "address": { "streetAddress": "St. James Street", "locality": "Paisley", "postalCode": "PA3 2HW", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1418875291", "email": "paisley@scotcourts.gov.uk" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-143013", "name": "BUSTEC SCOTLAND LTD", "identifier": { "legalName": "BUSTEC SCOTLAND LTD" }, "address": { "streetAddress": "22 MELFORD ROAD, BELLSHILL", "locality": "BELLSHILL", "region": "UKM84", "postalCode": "ML4 3LR", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1698746208" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-143014", "name": "Roadside Vehicle Services", "identifier": { "legalName": "Roadside Vehicle Services" }, "address": { "streetAddress": "46 Underwood Road, Paisley", "locality": "Renfrewshire", "region": "UKM83", "postalCode": "PA31TL", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1418421440" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-2834", "name": "Riverside Truck Rental Ltd", "identifier": { "legalName": "Riverside Truck Rental Ltd" }, "address": { "streetAddress": "Oasis Business Park, Parkside Place", "locality": "Skelmersdale", "region": "UK", "postalCode": "WN8 9RD", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7825181400" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-1036", "name": "East Renfrewshire Council" }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000783155" } ], "language": "en", "awards": [ { "id": "013110-2025-1", "relatedLots": [ "1" ], "title": "Lot 1 - Vehicle Body Repairs up to 3.5T in gross weight", "status": "active", "suppliers": [ { "id": "GB-FTS-143013", "name": "BUSTEC SCOTLAND LTD" }, { "id": "GB-FTS-2834", "name": "Riverside Truck Rental Ltd" }, { "id": "GB-FTS-143014", "name": "Roadside Vehicle Services" } ] }, { "id": "013110-2025-2", "relatedLots": [ "2" ], "title": "Lot 2 - Vehicle Body Repairs over 3.5T (HGV)", "status": "active", "suppliers": [ { "id": "GB-FTS-143013", "name": "BUSTEC SCOTLAND LTD" }, { "id": "GB-FTS-2834", "name": "Riverside Truck Rental Ltd" }, { "id": "GB-FTS-143014", "name": "Roadside Vehicle Services" } ] }, { "id": "013110-2025-3", "relatedLots": [ "3" ], "title": "Lot 3 - Maintenance/Repairs of Vehicles", "status": "active", "suppliers": [ { "id": "GB-FTS-143014", "name": "Roadside Vehicle Services" }, { "id": "GB-FTS-2834", "name": "Riverside Truck Rental Ltd" } ] } ], "contracts": [ { "id": "013110-2025-1", "awardID": "013110-2025-1", "title": "Lot 1 - Vehicle Body Repairs up to 3.5T in gross weight", "status": "active", "value": { "amount": 75000, "currency": "GBP" }, "dateSigned": "2025-03-19T00:00:00Z" }, { "id": "013110-2025-2", "awardID": "013110-2025-2", "title": "Lot 2 - Vehicle Body Repairs over 3.5T (HGV)", "status": "active", "value": { "amount": 57000, "currency": "GBP" }, "dateSigned": "2025-03-19T00:00:00Z" }, { "id": "013110-2025-3", "awardID": "013110-2025-3", "title": "Lot 3 - Maintenance/Repairs of Vehicles", "status": "active", "value": { "amount": 63000, "currency": "GBP" }, "dateSigned": "2025-03-19T00:00:00Z" } ], "bids": { "statistics": [ { "id": "16", "measure": "bids", "relatedLot": "1", "value": 3 }, { "id": "21", "measure": "bids", "relatedLot": "2", "value": 4 }, { "id": "26", "measure": "bids", "relatedLot": "3", "value": 3 }, { "id": "17", "measure": "smeBids", "relatedLot": "1", "value": 3 }, { "id": "22", "measure": "smeBids", "relatedLot": "2", "value": 4 }, { "id": "27", "measure": "smeBids", "relatedLot": "3", "value": 3 }, { "id": "18", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "23", "measure": "foreignBidsFromEU", "relatedLot": "2", "value": 0 }, { "id": "28", "measure": "foreignBidsFromEU", "relatedLot": "3", "value": 0 }, { "id": "19", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 3 }, { "id": "24", "measure": "foreignBidsFromNonEU", "relatedLot": "2", "value": 4 }, { "id": "29", "measure": "foreignBidsFromNonEU", "relatedLot": "3", "value": 3 }, { "id": "20", "measure": "electronicBids", "relatedLot": "1", "value": 3 }, { "id": "25", "measure": "electronicBids", "relatedLot": "2", "value": 4 }, { "id": "30", "measure": "electronicBids", "relatedLot": "3", "value": 3 } ] } }