{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04bd7c-2024-11-26T15:52:52Z", "date": "2024-11-26T15:52:52Z", "ocid": "ocds-h6vhtk-04bd7c", "initiationType": "tender", "tender": { "id": "UOE/2024/023/LLM", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Provision of Event Services Framework", "status": "cancelled", "classification": { "scheme": "CPV", "id": "98000000", "description": "Other community, social and personal services" }, "mainProcurementCategory": "services", "description": "Provision of a variety of different event related services to the University of Exeter. This is divided into Lots: Lot 1 - Security Services Lot 2 - Event Medical Cover Lot 3 - Marquee Hire Lot 4 - Furniture and Equipment Hire Lot 5 - Venue Dressing This is a framework.", "value": { "amount": 500000, "currency": "GBP" }, "lotDetails": { "awardCriteriaDetails": "If appropriate, any Bidder who is successful in more than one lot, they may be combined into one contract." }, "lots": [ { "id": "1", "title": "Event Security Services", "description": "Event Exeter, operating as part of the University of Exeter, is responsible for overseeing all events held across its Streatham and St Luke's campuses. To ensure a safe and secure environment, uphold licensing obligations, and maintain the integrity of its venues, Event Exeter requires a professional security presence at select events. These events span a broad range of sizes and types, from smaller functions for approximately 100 attendees to large-scale concerts and gatherings for up to 1,700 guests. Events are held year-round, with security needs adapted to meet the unique demands of each occasion.", "value": { "amount": 500000, "currency": "GBP" }, "contractPeriod": { "startDate": "2025-02-01T00:00:00Z", "endDate": "2030-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Initial term 3 years with the option to extend for 2 further periods of up to 12 months." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "type": "price" } ] } }, { "id": "2", "title": "Event Medical Services", "description": "Event Exeter, as part of the University of Exeter, manages all events held on the University's Streatham and St Luke's campuses, overseeing a wide range of functions throughout the year, each presenting unique requirements in terms of safety, support, and risk management. To ensure the health, safety, and welfare of all attendees, Event Exeter includes event medical cover as a critical component in its planning and risk assessment procedures for specific events. Cover will be required year-round, with staffing and resource levels determined by event demand. Event Exeter will work closely with the medical provider to ensure adequate notice for staffing requirements, with flexible arrangements to accommodate events booked with shorter lead times.", "value": { "amount": 500000, "currency": "GBP" }, "contractPeriod": { "startDate": "2025-02-01T00:00:00Z", "endDate": "2030-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Initial term 3 years with the option to extend for 2 further periods of up to 12 months." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "type": "price" } ] } }, { "id": "3", "title": "Marquee Hire", "description": "Event Exeter is part of the University of Exeter and oversees all events taking place on its Streatham and St Luke's campuses. We periodically require the hire of marquee structures for various events, including corporate gatherings, conferences, open days etc. These structures need to provide adaptable, temporary spaces to accommodate diverse needs, from guest seating and dining areas to staging, exhibitions, and presentations. Depending on the specific event, we may need marquees of different sizes, designs, and configurations, equipped with suitable flooring, lighting, heating or cooling solutions, and additional accessories to ensure comfort and functionality. Our goal is to create a tailored, weather-resistant environment that aligns with the theme and requirements of each unique event.", "value": { "amount": 500000, "currency": "GBP" }, "contractPeriod": { "startDate": "2025-02-01T00:00:00Z", "endDate": "2030-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Initial term 3 years with the option to extend for 2 further periods of up to 12 months." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "type": "price" } ] } }, { "id": "4", "title": "Furniture & Equipment Hire", "description": "Event Exeter, a division of the University of Exeter, manages and coordinates all events hosted on the University's Streatham and St Luke's campuses. To ensure each event is equipped to meet the specific needs of its organisers and attendees, Event Exeter provides access to a range of furniture, equipment, and other resources as required. For events that necessitate additional or specialised furnishings, such as seating, tables, staging, or lighting, the University may source this equipment through external hire. This approach allows Event Exeter to flexibly tailor each event's setup, ensuring that both aesthetic and functional requirements are met without the limitations of onsite inventory. The need for hired equipment can vary widely based on event type, from small gatherings requiring additional tables and chairs to large-scale conferences needing exhibition displays.", "value": { "amount": 500000, "currency": "GBP" }, "contractPeriod": { "startDate": "2025-02-01T00:00:00Z", "endDate": "2030-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Initial term 3 years with the option to extend for 2 further periods of up to 12 months." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "type": "price" } ] } }, { "id": "5", "title": "Venue Dressing", "description": "Event Exeter, a division of the University of Exeter, manages and coordinates all events hosted on the University's Streatham and St Luke's campuses. To ensure each event meets the specific needs of its organisers and attendees, Event Exeter sometimes requires venues to be dressed according to the event taking place. This includes but not limited too: table centre pieces, floral centre pieces, chair covers, drapes etc.", "value": { "amount": 500000, "currency": "GBP" }, "contractPeriod": { "startDate": "2025-02-01T00:00:00Z", "endDate": "2030-01-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Initial term 3 years with the option to extend for 2 further periods of up to 12 months." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled", "awardCriteria": { "criteria": [ { "type": "price" } ] } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "55000000", "description": "Hotel, restaurant and retail trade services" }, { "scheme": "CPV", "id": "98000000", "description": "Other community, social and personal services" } ], "deliveryAddresses": [ { "region": "UKK" }, { "region": "UKK" } ], "deliveryLocation": { "description": "University of Exeter" }, "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "98000000", "description": "Other community, social and personal services" } ], "deliveryAddresses": [ { "region": "UKK" }, { "region": "UKK" } ], "deliveryLocation": { "description": "University of Exeter" }, "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "98000000", "description": "Other community, social and personal services" } ], "deliveryAddresses": [ { "region": "UKK" }, { "region": "UKK" } ], "deliveryLocation": { "description": "University of Exeter" }, "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "98000000", "description": "Other community, social and personal services" } ], "deliveryAddresses": [ { "region": "UKK" }, { "region": "UKK" } ], "deliveryLocation": { "description": "University of Exeter" }, "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "98000000", "description": "Other community, social and personal services" } ], "deliveryAddresses": [ { "region": "UKK" }, { "region": "UKK" } ], "deliveryLocation": { "description": "University of Exeter" }, "relatedLot": "5" } ], "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87833&B=EXETER", "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 20, "periodRationale": "Continuity of service, there is a break point at year 2 with the option to extend." } }, "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2025-01-03T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2025-01-03T12:00:00Z" }, "bidOpening": { "date": "2025-01-03T12:00:00Z" }, "hasRecurrence": false }, "parties": [ { "id": "GB-FTS-1655", "name": "University of Exeter", "identifier": { "legalName": "University of Exeter", "id": "RC000653" }, "address": { "streetAddress": "Northcote House", "locality": "Exeter", "region": "UKK", "postalCode": "EX4 4QH", "countryName": "United Kingdom" }, "contactPoint": { "name": "Leanne Le Moucheux", "telephone": "+44 1392723333", "email": "L.A.Le-Moucheux@exeter.ac.uk", "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87833&B=EXETER" }, "roles": [ "buyer" ], "details": { "url": "http://www.exeter.ac.uk", "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "BODY_PUBLIC", "description": "Body governed by public law" }, { "scheme": "COFOG", "id": "09", "description": "Education" } ] } }, { "id": "GB-FTS-75460", "name": "royal Court of Justice", "identifier": { "legalName": "royal Court of Justice" }, "address": { "streetAddress": "Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-1655", "name": "University of Exeter" }, "language": "en", "awards": [ { "id": "038202-2024-1-1", "title": "Provision of Event Services Framework", "status": "unsuccessful", "statusDetails": "discontinued" } ] }