{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04c982-2026-03-13T12:55:11Z", "date": "2026-03-13T12:55:11Z", "ocid": "ocds-h6vhtk-04c982", "description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions relating to this Contract Notice are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Bidders should complete the SPD module online that is attached to this notice. (SC Ref:826509)", "initiationType": "tender", "tender": { "id": "OIC/PROC/1041", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Supply and Delivery of General Stationery and Office Paper", "status": "complete", "classification": { "scheme": "CPV", "id": "30192700", "description": "Stationery" }, "mainProcurementCategory": "goods", "description": "Orkney Islands Council has a requirement to enter into a contract with suitably qualified and experienced contractors for the supply and delivery of a range of general stationery products and office paper to Council establishments in Orkney.", "value": { "amount": 262500, "currency": "GBP" }, "lots": [ { "id": "1", "title": "General Office Stationery and Equipment", "description": "The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement. The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.", "awardCriteria": { "criteria": [ { "name": "Service Understanding and Requirements", "type": "quality", "description": "12" }, { "name": "Contract Management", "type": "quality", "description": "19" }, { "name": "Service Delivery", "type": "quality", "description": "15" }, { "name": "Employment", "type": "quality", "description": "5" }, { "name": "Sustainability", "type": "quality", "description": "9" }, { "type": "price", "description": "40" }, { "name": "Service Understanding and Requirements", "type": "quality", "description": "12" }, { "name": "Contract Management", "type": "quality", "description": "19" }, { "name": "Service Delivery", "type": "quality", "description": "15" }, { "name": "Employment", "type": "quality", "description": "5" }, { "name": "Sustainability", "type": "quality", "description": "9" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "startDate": "2025-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00" }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" }, { "id": "2", "title": "Office Paper, Card and Envelopes", "description": "The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement. The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.", "awardCriteria": { "criteria": [ { "name": "Service Understanding and Requirements", "type": "quality", "description": "12" }, { "name": "Contract Management", "type": "quality", "description": "19" }, { "name": "Service Delivery", "type": "quality", "description": "15" }, { "name": "Employment", "type": "quality", "description": "5" }, { "name": "Sustainability", "type": "quality", "description": "9" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "startDate": "2025-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00" }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "active" }, { "id": "3", "title": "Printer Cartridges and Toner", "description": "The Council has a requirement for the supply and delivery of a range of general stationery products and small equipment which excludes printers and scanners which are supplied and maintained under a different contract in place with the Council. The requirement is restricted to office supplies and does not include materials for educational purposes which are ordered by schools via separate arrangements in place through a national framework agreement. The requirement has been split into three smaller lots as listed below, the establishment list for delivery and preferred delivery dates are attached to this document at Appendix Three and the detailed list of products are attached as the price schedule at Appendix Four. Bidders will be able to submit a bid for any number of lots as fits their own business model, and the Authority will not be bound to accept any Contractor as a sole supplier for all lots.", "awardCriteria": { "criteria": [ { "name": "Service Understanding and Requirements", "type": "quality", "description": "12" }, { "name": "Contract Management", "type": "quality", "description": "19" }, { "name": "Service Delivery", "type": "quality", "description": "15" }, { "name": "Employment", "type": "quality", "description": "5" }, { "name": "Sustainability", "type": "quality", "description": "9" }, { "type": "price", "description": "40" }, { "name": "Service Understanding and Requirements", "type": "quality", "description": "12" }, { "name": "Contract Management", "type": "quality", "description": "19" }, { "name": "Service Delivery", "type": "quality", "description": "15" }, { "name": "Employment", "type": "quality", "description": "5" }, { "name": "Sustainability", "type": "quality", "description": "9" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "startDate": "2025-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00" }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "22800000", "description": "Paper or paperboard registers, account books, binders, forms and other articles of printed stationery" }, { "scheme": "CPV", "id": "30192700", "description": "Stationery" }, { "scheme": "CPV", "id": "30199600", "description": "Dividers for stationery" }, { "scheme": "CPV", "id": "30199700", "description": "Printed stationery except forms" }, { "scheme": "CPV", "id": "22815000", "description": "Notebooks" }, { "scheme": "CPV", "id": "30141200", "description": "Desktop calculators" }, { "scheme": "CPV", "id": "30193200", "description": "Desktop trays or organisers" }, { "scheme": "CPV", "id": "30100000", "description": "Office machinery, equipment and supplies except computers, printers and furniture" }, { "scheme": "CPV", "id": "30190000", "description": "Various office equipment and supplies" }, { "scheme": "CPV", "id": "30192000", "description": "Office supplies" }, { "scheme": "CPV", "id": "30197000", "description": "Small office equipment" } ], "deliveryAddresses": [ { "region": "UKM65" }, { "region": "UKM65" } ], "deliveryLocation": { "description": "Multiple Council offices, Education settings and Care settings throughout the Authority area" }, "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "22810000", "description": "Paper or paperboard registers" }, { "scheme": "CPV", "id": "30197620", "description": "Writing paper" }, { "scheme": "CPV", "id": "30197630", "description": "Printing paper" }, { "scheme": "CPV", "id": "30197642", "description": "Photocopier paper and xerographic paper" }, { "scheme": "CPV", "id": "30197643", "description": "Photocopier paper" }, { "scheme": "CPV", "id": "30199000", "description": "Paper stationery and other items" }, { "scheme": "CPV", "id": "30197645", "description": "Card for printing" }, { "scheme": "CPV", "id": "30199200", "description": "Envelopes, letter cards and plain postcards" }, { "scheme": "CPV", "id": "30199230", "description": "Envelopes" } ], "deliveryAddresses": [ { "region": "UKM65" } ], "deliveryLocation": { "description": "Multiple Council offices, Education settings and Care settings throughout the Authority area" }, "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "30125110", "description": "Toner for laser printers/fax machines" }, { "scheme": "CPV", "id": "30237310", "description": "Font cartridges for printers" }, { "scheme": "CPV", "id": "30125100", "description": "Toner cartridges" } ], "deliveryAddresses": [ { "region": "UKM65" }, { "region": "UKM65" } ], "deliveryLocation": { "description": "Multiple Council offices, Education settings and Care settings throughout the Authority area" }, "relatedLot": "3" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "The relevant selection criteria will be included in the SPD module.", "appliesTo": [ "supplier" ] } ] }, "documents": [ { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2025-01-31T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "awardPeriod": { "startDate": "2025-01-31T12:00:00Z" }, "bidOpening": { "date": "2025-01-31T12:00:00Z", "address": { "streetAddress": "Virtually via Microsoft Teams" }, "description": "Three Officers with delegeted authority" }, "hasRecurrence": true, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "recurrence": { "description": "Approximately 6 months prior to the end of this agreement the Authority will commence the procedure to publish a Contract Notice for future provision" } }, "parties": [ { "id": "GB-FTS-4848", "name": "Orkney Islands Council", "identifier": { "legalName": "Orkney Islands Council" }, "address": { "streetAddress": "Council Offices, School Place", "locality": "Kirkwall", "region": "UKM65", "postalCode": "KW15 1NY", "countryName": "United Kingdom" }, "contactPoint": { "name": "Bruce Pinkerton", "telephone": "+44 01856873535", "email": "procurement@orkney.gov.uk", "faxNumber": "+44 01856876158", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.orkney.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369", "classifications": [ { "id": "REGIONAL_AUTHORITY", "scheme": "TED_CA_TYPE", "description": "Regional or local authority" }, { "id": "01", "scheme": "COFOG", "description": "General public services" } ] } }, { "id": "GB-FTS-40733", "name": "Kirkwall Sheriff Court", "identifier": { "legalName": "Kirkwall Sheriff Court" }, "address": { "locality": "Kirkwall", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-177194", "name": "SINCLAIR OFFICE SUPPLIES", "identifier": { "legalName": "SINCLAIR OFFICE SUPPLIES" }, "address": { "streetAddress": "71-75 JOHN STREET", "locality": "STROMNESS", "region": "UKM65", "postalCode": "KW16 3AD", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-4848", "name": "Orkney Islands Council" }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000786138" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000786138" } ], "language": "en", "awards": [ { "id": "022970-2026-1", "relatedLots": [ "1" ], "title": "General Office Stationery and Equipment", "status": "active", "suppliers": [ { "id": "GB-FTS-177194", "name": "SINCLAIR OFFICE SUPPLIES" } ] }, { "id": "022970-2026-2", "relatedLots": [ "3" ], "title": "Printer Cartridges and Toner", "status": "active", "suppliers": [ { "id": "GB-FTS-177194", "name": "SINCLAIR OFFICE SUPPLIES" } ] } ], "contracts": [ { "id": "022970-2026-1", "awardID": "022970-2026-1", "title": "General Office Stationery and Equipment", "status": "active", "value": { "amount": 30000, "currency": "GBP" }, "dateSigned": "2025-06-06T00:00:00+01:00" }, { "id": "022970-2026-2", "awardID": "022970-2026-2", "title": "Printer Cartridges and Toner", "status": "active", "value": { "amount": 10000, "currency": "GBP" }, "dateSigned": "2025-06-06T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 2 }, { "id": "6", "measure": "bids", "relatedLot": "3", "value": 2 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 2 }, { "id": "7", "measure": "smeBids", "relatedLot": "3", "value": 2 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "8", "measure": "foreignBidsFromEU", "relatedLot": "3", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 2 }, { "id": "9", "measure": "foreignBidsFromNonEU", "relatedLot": "3", "value": 2 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 2 }, { "id": "10", "measure": "electronicBids", "relatedLot": "3", "value": 2 } ] } }