{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04ca3c-2025-07-15T15:14:56+01:00", "date": "2025-07-15T15:14:56+01:00", "ocid": "ocds-h6vhtk-04ca3c", "initiationType": "tender", "tender": { "id": "DN756506", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "HAR5969: Estate Management Services", "status": "complete", "classification": { "scheme": "CPV", "id": "70000000", "description": "Real estate services" }, "mainProcurementCategory": "services", "description": "The main objective of this procurement exercise is to appoint an accredited and qualified Chartered Surveying firm to provide estate management professional services support to the Council's Asset Management team. The service requirements are broken down as follows. Lot 1 - General Estate Management Activities (Estimated Value - PS790,000) This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including; * Agency and lease management * Surveying and strategic advice * Estate, asset and property management * Rent reviews lease breaks & lease expiries * Lease renewals & lease regear * Lease consents * Lease surrender & regrant * Dilapidations * Wayleaves & easements * Licences for alteration and landlords consent Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions. Lot 2 - Estate Management Activities relating to Ben Jonson Road and shops at Mile End (Estimated Value - PS100,000) * General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required.", "value": { "amount": 900000, "currency": "GBP" }, "lotDetails": { "maximumLotsAwardedPerSupplier": 2 }, "lots": [ { "id": "1", "title": "HAR5969 Lot 1: General Estate Management Activities", "description": "This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including; * Agency and lease management * Surveying and strategic advice * Estate, asset and property management * Rent reviews lease breaks & lease expiries * Lease renewals & lease regear * Lease consents * Lease surrender & regrant * Dilapidations * Wayleaves & easements * Licences for alteration and landlords consent Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "price is not the only criterion", "type": "cost", "description": "0" } ] }, "options": { "description": "Proposed Contract Start date: 01 June 2025 Proposed Contract Initial End date: 31st May 2028 End date including extensions: 31 May 2029 The contract will be for 4 years in total, 3 yrs +1yr." } }, { "id": "2", "title": "HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End", "description": "General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required. The Estate Management Activities for Ben Jonson Road & shops at Mile End are currently undertaken by Carter Jonas under an RFQ arrangement. Asset Management have taken the opportunity to bring this activity under the main contract to reduce contract administration.", "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "price is not the only criterion", "type": "cost", "description": "0" } ] }, "options": { "description": "Proposed Contract Start date: 01 June 2025 Proposed Contract Initial End date: 31st May 2028 End date including extensions: 31 May 2029 The contract will be for 4 years in total, 3 yrs +1yr." } } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "70000000", "description": "Real estate services" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UKI" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "70000000", "description": "Real estate services" } ], "deliveryAddresses": [ { "region": "UK" }, { "region": "UKI" } ], "relatedLot": "2" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://procontract.due-north.com/", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2025-01-31T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2025-01-31T12:00:00Z" }, "bidOpening": { "date": "2025-01-31T12:00:00Z" }, "hasRecurrence": false, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true } }, "parties": [ { "id": "GB-FTS-99595", "name": "Tower Hamlets", "identifier": { "legalName": "Tower Hamlets" }, "address": { "streetAddress": "New Town Hall, 160 Whitechapel Road London", "locality": "London", "region": "UKI", "postalCode": "E1 1BJ", "countryName": "United Kingdom" }, "contactPoint": { "name": "Mr Simon Waller", "telephone": "+44 2073644013", "email": "simon.waller@towerhamlets.gov.uk", "url": "https://procontract.due-north.com/" }, "roles": [ "buyer" ], "details": { "url": "http://www.towerhamlets.gov.uk", "buyerProfile": "http://www.towerhamlets.gov.uk", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-35777", "name": "Public Procurement Review Service", "identifier": { "legalName": "Public Procurement Review Service" }, "address": { "streetAddress": "70 Whitehall", "locality": "London", "postalCode": "SW1A 2AS", "countryName": "United Kingdom" }, "contactPoint": { "email": "publicprocurementreview@cabinetoffice.gov.uk" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-154599", "name": "Specialist Property Advisers UK LLP t/a Boddy and Edwards", "identifier": { "legalName": "Specialist Property Advisers UK LLP t/a Boddy and Edwards" }, "address": { "streetAddress": "Club Chambers Museum Street", "locality": "York", "region": "UKI", "postalCode": "YO1 7DN", "countryName": "United Kingdom" }, "contactPoint": { "email": "rob@boddyandedwards.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-154600", "name": "Graham and Sibbald LLP", "identifier": { "legalName": "Graham and Sibbald LLP" }, "address": { "streetAddress": "72-75 Marylebone High Street", "locality": "London", "region": "UKI", "postalCode": "W1U 5JW", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-88", "name": "Royal Courts of Justice", "identifier": { "legalName": "Royal Courts of Justice" }, "address": { "streetAddress": "Strand", "locality": "London", "postalCode": "WC2A 2LL", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] } ], "buyer": { "id": "GB-FTS-99595", "name": "Tower Hamlets" }, "language": "en", "awards": [ { "id": "040098-2025-HAR5969-1", "relatedLots": [ "1" ], "title": "HAR5969 Lot 1: General Estate Management Activities", "status": "active", "suppliers": [ { "id": "GB-FTS-154599", "name": "Specialist Property Advisers UK LLP t/a Boddy and Edwards" } ] }, { "id": "040098-2025-HAR5969-2", "relatedLots": [ "2" ], "title": "HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End", "status": "active", "suppliers": [ { "id": "GB-FTS-154600", "name": "Graham and Sibbald LLP" } ] } ], "contracts": [ { "id": "040098-2025-HAR5969-1", "awardID": "040098-2025-HAR5969-1", "title": "HAR5969 Lot 1: General Estate Management Activities", "status": "active", "value": { "amount": 790000, "currency": "GBP" }, "dateSigned": "2025-06-03T00:00:00+01:00" }, { "id": "040098-2025-HAR5969-2", "awardID": "040098-2025-HAR5969-2", "title": "HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End", "status": "active", "value": { "amount": 100000, "currency": "GBP" }, "dateSigned": "2025-06-03T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 5 }, { "id": "2", "measure": "bids", "relatedLot": "2", "value": 5 } ] } }