{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04d4f1-2025-03-12T15:46:14Z", "date": "2025-03-12T15:46:14Z", "ocid": "ocds-h6vhtk-04d4f1", "description": "This Contract includes an obligation for the delivery of Community Benefits [once the aggregate spend with the Council reaches GBP 50,000 in any financial year. The Community Benefits information included in the Tender documentation outlines the Community Benefits that the Council is seeking as part of this Contract. (SC Ref:793137)", "initiationType": "tender", "tender": { "id": "ELC-25-0442", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Administration, provision and setting out of events equipment (East Lothian Council)", "status": "complete", "classification": { "scheme": "CPV", "id": "79952000", "description": "Event services" }, "mainProcurementCategory": "services", "description": "East Lothian Council is seeking a supplier to deliver the booking, administration and financial management of client contributions in regard to the provision and setting up of equipment required to stage a range of community, Council, charitable and private sector organised events and corporate functions.", "lots": [ { "id": "1", "description": "East Lothian Council is seeking a supplier to deliver the booking, administration and financial management of client contributions in regard to the provision and setting up of equipment required to stage a range of community, Council, charitable and private sector organized events and corporate functions", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "30" }, { "type": "price", "description": "70" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "1 +1" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" } ], "deliveryAddresses": [ { "region": "UKM73" }, { "region": "UKM73" } ], "deliveryLocation": { "description": "East Lothian geographical area." }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/Access/Login.aspx", "selectionCriteria": { "criteria": [ { "type": "economic", "description": "The tenderer must hold or commit to obtain, prior to the commencement of the Contract the following types and levels of insurance: (i) Employers Liability insurance to the value of at least ten million pounds Sterling (GBP5,000,000) in respect of any one event and unlimited in the period. (ii) Public Liability insurance to the value of at least ten million pounds Sterling (GBP5,000,000) in respect of any one event and unlimited in the period.", "minimum": "he financial information provided will require to meet the following criteria. i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years. ii) The accounts should not show a loss in 2 consecutive years. iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year. Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items (ii) and (iii) and will have discretion, with regard to the evidence provided and taking into account the level of risk to East Lothian Council, as to whether a bidder will pass this requirement. Please refer to the tender documents for further details about those organisations that do not meet the requirements of the financial health evaluation.", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "Part 4C.4 The bidder should confirm that it will be able to provide 2 examples of contracts of a similar scale and scope to this requirement. Part 4C.7 : Environmental Management Measures Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: A completed copy of \"Schedule 6- Climate Change\" including planned projects and actions to reduce the bidder's carbon emissions. This does not need to contain calculated carbon emissions. Please note Schedule 6- Climate Change is supplied as an individual document for completion. Where a Tenderer's response is of a less than the acceptable standard, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition.", "appliesTo": [ "supplier" ] } ] }, "contractTerms": { "performanceTerms": "The service will be subject to East Lothian's Terms and Conditions.", "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2025-02-20T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2025-02-20T12:00:00Z" }, "bidOpening": { "date": "2025-02-20T12:00:00Z" }, "hasRecurrence": true, "recurrence": { "description": "01/11/20230" } }, "parties": [ { "id": "GB-FTS-1747", "name": "East Lothian Council", "identifier": { "legalName": "East Lothian Council" }, "address": { "streetAddress": "John Muir House", "locality": "Haddington, East Lothian", "region": "UKM73", "postalCode": "EH41 3HA", "countryName": "United Kingdom" }, "contactPoint": { "email": "procurement@eastlothian.gov.uk", "url": "https://www.publiccontractsscotland.gov.uk/Access/Login.aspx" }, "roles": [ "buyer" ], "details": { "url": "http://www.eastlothian.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-1033", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "locality": "Edinburgh", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-140559", "name": "Myreton marquee hire", "identifier": { "legalName": "Myreton marquee hire" }, "address": { "streetAddress": "3 Northrig cottages, Morham", "locality": "HADDINGTON", "region": "UKM73", "postalCode": "EH41 4LE", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-1747", "name": "East Lothian Council" }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787721" } ], "language": "en", "awards": [ { "id": "009050-2025-ELC-25-0442-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-140559", "name": "Myreton marquee hire" } ] } ], "contracts": [ { "id": "009050-2025-ELC-25-0442-1", "awardID": "009050-2025-ELC-25-0442-1", "status": "active", "value": { "amount": 500000, "currency": "GBP" }, "dateSigned": "2025-03-07T00:00:00Z" } ], "bids": { "statistics": [ { "id": "6", "measure": "bids", "relatedLot": "1", "value": 1 }, { "id": "7", "measure": "smeBids", "relatedLot": "1", "value": 1 }, { "id": "8", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "9", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 0 }, { "id": "10", "measure": "electronicBids", "relatedLot": "1", "value": 1 } ] } }