{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04dd13-2025-12-02T16:45:09Z", "date": "2025-12-02T16:45:09Z", "ocid": "ocds-h6vhtk-04dd13", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-04dd13", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "DARTMOOR MULTI ACADEMY TRUST - PROVISION OF OUTSOURCED CLEANING SERVICES", "classification": { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" }, "mainProcurementCategory": "services", "description": "The contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning, for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.", "amendments": [ { "id": "3", "unstructuredChanges": [ { "oldValue": { "date": "2025-03-28T12:00:00Z" }, "newValue": { "date": "2025-03-31T12:00:00+01:00" }, "where": { "section": "IV.2.2", "label": "Time limit" } }, { "oldValue": { "date": "2025-03-28T12:00:00Z" }, "newValue": { "date": "2025-03-31T12:00:00+01:00" }, "where": { "section": "IV.2.7", "label": "Conditions for opening of tenders" } } ], "description": "Allow more time to respond due to clarifications" }, { "id": "4", "unstructuredChanges": [ { "oldValue": { "date": "2025-03-31T12:00:00+01:00" }, "newValue": { "date": "2025-04-04T12:00:00+01:00" }, "where": { "section": "IV.2.2", "label": "Time limit" } }, { "oldValue": { "date": "2025-03-31T12:00:00+01:00" }, "newValue": { "date": "2025-04-04T12:00:00+01:00" }, "where": { "section": "IV.2.7", "label": "Conditions for opening of tenders" } } ], "description": "further time to consider clarification responses" } ], "status": "complete", "value": { "amount": 10500000, "currency": "GBP" }, "lots": [ { "id": "1", "title": "Lot 1 - Primary Schools", "description": "The contract will be for the provision of outsourced cleaning services to the Trust. The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services. A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results. As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust. The Trust require the Contractor to work flexibly with the individual school's calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule. Lot 1 - Primary Schools is as follows: Black Torrington Church of England Primary School Boasley Cross Community Primary School Bradford Primary School Bridestowe Primary School Bridgerule Church of England Primary School Chagford Church of England Primary School Exbourne Church of England Primary School Highampton Community Primary School Lydford Primary School Milton Abbot Primary School North Tawton Community Primary School and Nursery Northlew and Ashbury Parochial Church of England Primary School Okehampton Primary School and Foundation Unit South Tawton Primary School St James Church of England Primary and Nursery School", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "40%" }, { "type": "price", "description": "60%" }, { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Option of 2 further 1 year extensions" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "status": "cancelled", "options": { "description": "ability to add schools to the contract who join the contract" } }, { "id": "2", "title": "Lot 2 - Secondary Schools", "description": "The contract will be for the provision of outsourced cleaning services to the Trust. The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services. A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results. As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust. The Trust require the Contractor to work flexibly with the individual school's calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule. Sites included in Lot 2 - Secondary Schools is as follows: Tavistock College Okehampton College Holsworthy Community College The Promise School", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" }, { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Option of 2 further 1 year extensions" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "status": "cancelled", "options": { "description": "the ability to add schools to the contract who join the Trust" } }, { "id": "3", "title": "Lot 3 - All Schools", "description": "The contract will be for the provision of outsourced cleaning services to the Trust. The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services. A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results. As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust. The Trust require the Contractor to work flexibly with the individual school's calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule. Sites included in Lot 3 - All Schools are as follows: Black Torrington Church of England Primary School Boasley Cross Community Primary School Bradford Primary School Bridestowe Primary School Bridgerule Church of England Primary School Chagford Church of England Primary School Exbourne Church of England Primary School Highampton Community Primary School Lydford Primary School Milton Abbot Primary School North Tawton Community Primary School and Nursery Northlew and Ashbury Parochial Church of England Primary School Okehampton Primary School and Foundation Unit South Tawton Primary School St James Church of England Primary and Nursery School Tavistock College Okehampton College Holsworthy Community College The Promise School", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" }, { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" } ] }, 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"region": "UKK4" }, { "region": "UKK4" } ], "deliveryLocation": { "description": "Dartmoor Academy Trust All School Sites EX20 1PY" }, "relatedLot": "3" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.mytenders.co.uk", "documents": [ { "id": "economic1", "documentType": "economicSelectionCriteria" }, { "id": "technical1", "documentType": "technicalSelectionCriteria" } ], "contractTerms": { "performanceTerms": "As per the information in the procurement documents" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2025-03-28T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "awardPeriod": { "startDate": "2025-03-28T12:00:00Z" }, "bidOpening": { "date": "2025-03-28T12:00:00Z" }, "hasRecurrence": false }, "parties": [ { "id": "GB-FTS-137424", "name": "Dartmoor Multi Academy Trust", "identifier": { "legalName": "Dartmoor Multi Academy Trust" }, "address": { "streetAddress": "Wardhayes, Simmons Way", "locality": "Okehampton Devon", "region": "UK", "postalCode": "EX20 1PY", "countryName": "United Kingdom" }, "contactPoint": { "name": "Josie Medforth", "telephone": "+44 7857426127", "email": "josie.medforth@phplaw.co.uk", "url": "https://www.mytenders.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://dartmoormat.org.uk/", "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43212", "classifications": [ { "id": "BODY_PUBLIC", "scheme": "TED_CA_TYPE", "description": "Body governed by public law" }, { "id": "09", "scheme": "COFOG", "description": "Education" } ] } }, { "id": "GB-FTS-103", "name": "Public Procurement Review Service", "identifier": { "legalName": "Public Procurement Review Service" }, "address": { "streetAddress": "Cabinet Office", "locality": "London", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 3450103503", "email": "publicprocurementreview@cabinetoffice.gov.uk" }, "roles": [ "reviewBody" ], "details": { "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit" } }, { "id": "GB-FTS-120098", "name": "Dartmoor Multi Academy Trust", "identifier": { "legalName": "Dartmoor Multi Academy Trust" }, "address": { "streetAddress": "Wardhayes Simmons Way", "locality": "Okehampton, Devon", "postalCode": "EX20 1PY", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1409259613", "email": "sperkins@dmatschools.org.uk" }, "roles": [ "mediationBody", "reviewContactPoint" ], "details": { "url": "https://dartmoormat.org.uk/" } }, { "id": "GB-FTS-165711", "name": "Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)", "identifier": { "legalName": "Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)" }, "address": { "streetAddress": "Wardhayes Simmons Way", "locality": "Okehampton, Devon", "region": "UK", "postalCode": "EX20 1PY", "countryName": 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(Secondary Acct: PHP Law)" }, "language": "en", "description": "(MT Ref:235223)", "awards": [ { "id": "079092-2025-1", "relatedLots": [ "2" ], "title": "Lot 2 - Secondary Schools", "status": "unsuccessful", "statusDetails": "unsuccessful" }, { "id": "079092-2025-2", "relatedLots": [ "1" ], "title": "Lot 1 - Primary Schools", "status": "unsuccessful", "statusDetails": "unsuccessful" }, { "id": "079092-2025-3", "relatedLots": [ "3" ], "title": "Lot 3 - All Schools", "status": "active", "suppliers": [ { "id": "GB-FTS-168110", "name": "Direct Cleaning Services" } ] } ], "contracts": [ { "id": "079092-2025-3", "awardID": "079092-2025-3", "title": "Lot 3 - All Schools", "status": "active", "value": { "amount": 10500000, "currency": "GBP" }, "dateSigned": "2025-08-07T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "3", "value": 8 }, { "id": "2", "measure": "smeBids", "relatedLot": "3", "value": 6 }, { "id": "3", "measure": "foreignBidsFromEU", 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