{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04e980-2025-12-09T16:04:12Z", "date": "2025-12-09T16:04:12Z", "ocid": "ocds-h6vhtk-04e980", "initiationType": "tender", "parties": [ { "id": "GB-NHS-RQF", "name": "Velindre University NHS Trust", "identifier": { "scheme": "GB-NHS", "id": "RQF" }, "address": { "streetAddress": "Unit 2, Charnwood Court", "locality": "Cardiff", "postalCode": "CF15 7QZ", "country": "GB", "countryName": "United Kingdom", "region": "UKL15" }, "contactPoint": { "name": "Alexandra McHugh", "email": "alexandra.mchugh@wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "url": "http://nwssp.nhs.wales/ourservices/procurement-services/", "classifications": [ { "id": "publicAuthorityCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - central government" }, { "id": "GB-WLS", "scheme": "UK_CA_DEVOLVED_REGULATIONS", "description": "Welsh devolved regulations apply" } ] } }, { "id": "GB-PPON-PXWV-6492-CGMN", "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)", "identifier": { "scheme": "GB-PPON", "id": "PXWV-6492-CGMN" }, "address": { "streetAddress": "4-5 Charnwood Court,", "locality": "Cardiff", "postalCode": "CF14 3UZ", "country": "GB", "countryName": "United Kingdom", "region": "UKL22" }, "contactPoint": { "email": "alexandra.mchugh@Wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "url": "http://nwssp.nhs.wales/ourservices/procurement-services/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" }, { "id": "GB-WLS", "scheme": "UK_CA_DEVOLVED_REGULATIONS", "description": "Welsh devolved regulations apply" }, { "id": "publicAuthorityCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - central government" } ] } }, { "id": "GB-PPON-PGVX-7392-CDTN", "name": "Commercial Vehicle Repairs", "identifier": { "scheme": "GB-PPON", "id": "PGVX-7392-CDTN" }, "address": { "streetAddress": "44-46 Station Rd, Plasmarl,", "locality": "Swansea", "postalCode": "SA1 2JE", "country": "GB", "countryName": "United Kingdom", "region": "UKL18" }, "contactPoint": { "email": "emma.smith@cvrpro.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PXWV-6492-CGMN", "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Welsh Blood Service Market Engagement Notice: The Welsh Blood Service (WBS) is a national organisation dedicated to collecting voluntary, non-remunerated blood donations from the public. These donations are rigorously processed, tested, and distributed to hospitals across Wales to support critical patient care. Operating as a division of Velindre University NHS Trust, the WBS is guided by a Senior Leadership Team under the direction of the Divisional Director. The organisation is fully licensed and regulated by the Medicines and Healthcare products Regulatory Agency (MHRA), which conducts regular audits to ensure compliance with all relevant standards. Fleet Operations and Maintenance Requirement The WBS Transport Department manages an extensive fleet of vehicles integral to the collection, testing and delivery of blood and blood products to hospitals. The majority of these vehicles are based at our Talbot Green site in South Wales, with two additional vehicles stationed at our Llanelli premises. The fleet includes vans, minibuses and 7.5-tonne lorries. To maintain the safety and compliance of our fleet under current road transport legislation, the WBS requires a robust maintenance and servicing contract. We are seeking a qualified supplier to provide comprehensive maintenance services, ensuring all vehicles remain legally compliant and operationally effective. Preliminary Market Engagement and Tender Opportunity This notice serves as a call for market engagement and to announce an upcoming tender opportunity. The preliminary market engagement will run from 4th March 2025 to 18th March 2025, with interested suppliers invited to participate at a later date (to be confirmed) through the eTender portal. www.etenderwales.bravosolution.co.uk The full specification and detailed instructions for the process will be included in the Invitation to Tender (ITT) documentation available on the portal. Following the advertisement of the tender, all supplier submissions received within the timeframe will be thoroughly evaluated by the Trust before awarding the contract. Suppliers are invited at this stage to engage with NWSSP to provide information that may be useful to this tendering process or to ask any questions they may have. Engagement at this stage is voluntary and non-participation will not disadvantage you in any future tender opportunities. It is highly encouraged that suppliers respond if they have any queries as this will help to provide valuable insights at this early stage. We look forward to engaging with potential suppliers and appreciate your interest in supporting the vital work of the Welsh Blood Service.", "dueDate": "2025-03-18T23:59:59+00:00", "status": "scheduled" } ], "documents": [ { "id": "007918-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/007918-2025", "datePublished": "2025-03-04T16:36:39Z", "format": "text/html" } ] }, "tender": { "id": "WBS-FTS-56859", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "WBS-FTS-56859 - Fleet Maintenance & Service for South Wales Vehicles", "description": "NWSSP Procurement team on behalf of WBS require a long-term maintenance contract in place for specific vehicles operated from the two South Wales locations, Talbot Green and Llanelli. The main objectives are: * Ensure a long-term maintenance contract/agreement is in place * Compliance with road transport legislation * Maintain vehicle reliability * Appoint reliable contractor with the necessary knowledge, experience and facilities to meet requirements for the duration of any contract term * Obtain best value for money The contract with the successful supplier would cover all vehicle inspections, plating, MOT's, servicing, ad hoc maintenance requirements and provide breakdown cover/call out arrangements. Any contract would also cover the option of for the successful supplier to provide a collection and delivery service if required for by the WBS transport function.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" }, { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKL14", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL16", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL15", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL17", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL21", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL24", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 582000, "amount": 485000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-09-01T00:00:00+01:00", "endDate": "2028-08-31T23:59:59+01:00", "maxExtentDate": "2030-08-31T23:59:59+01:00" }, "hasRenewal": true, "status": "complete", "value": { "amountGross": 582000, "amount": 485000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Commercial", "description": "Commercial Envelope", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical", "description": "Technical Envelope", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "Two x Twelve Month optional extension periods" } } ], "communication": { "futureNoticeDate": "2025-03-31T23:59:59+01:00" }, "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en", "cy" ] }, "tenderPeriod": { "endDate": "2025-06-02T00:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-05-28T00:00:00+01:00" }, "awardPeriod": { "endDate": "2025-08-31T23:59:59+01:00" }, "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Please see the attached invitation to tender document.", "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=331933" }, { "id": "L-2", "documentType": "technicalSpecifications", "description": "The specification can be found on the eTender portal under ITT number itt_117021", "url": "https://etenderwales.bravosolution.co.uk/web/login.shtml" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "017483-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/017483-2025", "datePublished": "2025-04-29T09:33:04+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2028-05-01T23:59:59+01:00" } ] } }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 6, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 6, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 6, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "WBS-FTS-56859 - Fleet Maintenance & Service Arrangements South Wales Based Vehicles", "status": "active", "date": "2025-10-02T00:00:00+01:00", "value": { "amountGross": 546000, "amount": 455000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PGVX-7392-CDTN", "name": "Commercial Vehicle Repairs" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" } ], "deliveryAddresses": [ { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL23", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL21", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL24", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL17", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL15", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL16", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL14", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL17", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL15", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL16", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL14", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL21", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL24", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-10-15T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-12-01T00:00:00+00:00", "endDate": "2028-11-30T23:59:59+00:00", "maxExtentDate": "2030-11-30T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "Two Optional One Year Extensions" }, "relatedLots": [ "1" ], "documents": [ { "id": "062620-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/062620-2025", "datePublished": "2025-10-06T16:19:22+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-10-02T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-11-03T23:59:59+00:00", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "WBS-FTS-56859 - Fleet Maintenance & Service for South Wales Vehicles", "status": "active", "period": { "startDate": "2025-12-01T00:00:00+00:00", "endDate": "2028-11-30T23:59:59+00:00", "maxExtentDate": "2030-11-30T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "Two Optional Twelve Month Extension Periods" }, "value": { "amountGross": 582000, "amount": 485000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-11-30T00:00:00+00:00", "documents": [ { "id": "081160-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/081160-2025", "datePublished": "2025-12-09T16:04:12Z", "format": "text/html" } ] } ] }