{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04eba1-2025-08-21T14:50:52+01:00", "date": "2025-08-21T14:50:52+01:00", "ocid": "ocds-h6vhtk-04eba1", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "The Education Authority NI", "identifier": { "scheme": "GB-PPON", "id": "PPHJ-6982-JPXY" }, "address": { "streetAddress": "40 Academy Street", "locality": "Belfast", "postalCode": "BT1 2NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKN06" }, "contactPoint": { "email": "catering.procure@eani.org.uk", "name": "catering.procure@eani.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-NIR", "description": "Northern Irish devolved regulations apply" } ] } }, { "id": "GB-COH-NI016878", "name": "ETHERSON MEATS LIMITED", "identifier": { "scheme": "GB-COH", "id": "NI016878" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PDPG-2573-GRHQ" } ], "address": { "streetAddress": "157 Bendooragh Rd", "locality": "Ballymoney", "postalCode": "BT53 7NR", "country": "GB", "countryName": "United Kingdom", "region": "UKN0C" }, "roles": [ "tenderer" ], "details": { "scale": "sme", "vcse": false } }, { "id": "GB-COH-02035315", "name": "Sysco GB Limited", "identifier": { "scheme": "GB-COH", "id": "02035315" }, "address": { "streetAddress": "77 Nutts Corner Road", "locality": "Crumlin", "postalCode": "BT29 4SJ", "country": "GB", "countryName": "United Kingdom", "region": "UKN0D" }, "roles": [ "tenderer" ], "details": { "scale": "large", "vcse": false } }, { "id": "GB-COH-NI006894", "name": "Henderson Foodservice Limited", "identifier": { "scheme": "GB-COH", "id": "NI006894" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTDD-2623-PPYP" } ], "address": { "streetAddress": "1 Hightown Avenue", "locality": "Newtownabbey", "postalCode": "BT36 4RT", "country": "GB", "countryName": "United Kingdom", "region": "UKN0D" }, "contactPoint": { "email": "HFLContracts@henderson-group.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.henderson-foodservice.com", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PPHJ-6982-JPXY", "name": "The Education Authority NI" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Interested participants should complete the questionnaire and upload by 3pm on 25 March 2025. Completed questionnaires must be returned via the eTendersNI Messaging function as an attachment or via email to cater.procure@eani.org.uk.", "dueDate": "2025-03-25T23:59:59+00:00", "status": "scheduled" } ], "documents": [ { "id": "008770-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/008770-2025", "datePublished": "2025-03-11T14:55:40Z", "format": "text/html" } ] }, "tender": { "id": "CAT-25-006", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Fresh Poultry Products for Education Authority NI", "description": "Supply and Delivery of Fresh Poultry Products. Contract period: 11 August 2025 - 31 March 2027 with options to extend for any additional period(s) of up to and including 36 months. Total estimated value PS17,500,000 This Contract is established by the Education Authority and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or nonparticipating institutions may already have in place. Department of Education - Schools Plus https://www.educationni.gov.uk/services/schoolsplus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained),school meals kitchens on-site at all of these schools, and Controlled Youth Centres. FE Colleges : https://www.nidirect.gov.uk/contacts/further-education-fe-colleges NICIE - https://nicie.org/ Grant Controlled Integrated Education Schools in NI Independent Schools in NI https://www.isc.co.uk/schools/northern-ireland/ EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE) Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP)", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "15100000", "description": "Animal products, meat and meat products" }, { "scheme": "CPV", "id": "15112000", "description": "Poultry" }, { "scheme": "CPV", "id": "15000000", "description": "Food, beverages, tobacco and related products" }, { "scheme": "CPV", "id": "15130000", "description": "Meat products" }, { "scheme": "CPV", "id": "15110000", "description": "Meat" } ], "relatedLot": "1", "deliveryAddresses": [ { "region": "UKN", "country": "GB", "countryName": "United Kingdom" } ] } ], "mainProcurementCategory": "goods", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-08-18T00:00:00+01:00", "endDate": "2027-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "status": "complete", "value": { "amountGross": 17500000, "amount": 17500000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Proposed Methodology", "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Supply Chain and Contingency Management", "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Total Contract Price", "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps", "numbers": [ { "number": 75, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "None" }, { "type": "technical", "description": "CoP 1 - Technical ability to perform the contract - Previous Experience" } ] }, "hasRenewal": true, "renewal": { "description": "Option to extend for any additional period(s) of up to and including 36 months" } } ], "status": "complete", "value": { "amountGross": 17500000, "amount": 17500000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethodDetails": "Tenders or requests to participate must be submitted electronically via https://etendersni.gov.uk/epps", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-06-23T15:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-06-16T15:00:00+01:00" }, "awardPeriod": { "endDate": "2025-08-13T23:59:59+01:00" }, "lotDetails": { "noLotsDivisionRationale": "Geographical lots and lots to divide raw poultry and cooked poultry were considered however, it was agreed by the panel that this was not feasible as all schools need to receive the same products with equal quality/price across the board and the risk of receiving no bids for geographical areas with less locations to service was unacceptable. It was further identified through PME by suppliers that it would not be commercially viable to supply EA unless all locations were to be serviced by one supplier, as the logistical arrangements required will be at a cost to suppliers which can only be covered by the large scale business." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "025287-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/025287-2025", "datePublished": "2025-05-22T16:45:06+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-10-01T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps" }, "riskDetails": "The Buyer cannot guarantee any particular level of business (volumes/values) within the Contract." }, "language": "en", "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-NI006894", "name": "HENDERSON FOODSERVICE LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-NI016878", "name": "ETHERSON MEATS LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-02035315", "name": "Sysco GB Limited" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Fresh Poultry Products for Education Authority NI", "status": "active", "date": "2025-07-29T00:00:00+01:00", "value": { "amountGross": 17500000, "amount": 17500000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-NI006894", "name": "Henderson Foodservice Limited" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "15112000", "description": "Poultry" } ], "deliveryAddresses": [ { "region": "UKN", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKN", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-08-08T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-08-29T00:00:00+01:00", "endDate": "2027-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Options to extend for any additional period(s) of up to and including 36 months" }, "hasOptions": true, "options": { "description": "The EA Catering Service will continuously review the product range and specifications of items on this Contract. The Supplier will be required to work with the EA Catering Service in sourcing any new products that may be required." }, "relatedLots": [ "1" ], "documents": [ { "id": "044014-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/044014-2025", "datePublished": "2025-07-29T17:01:47+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-07-29T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-08-11T23:59:59+01:00", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Fresh Poultry Products for Education Authority NI", "status": "active", "period": { "startDate": "2025-08-12T00:00:00+01:00", "endDate": "2027-03-31T23:59:59+01:00", "maxExtentDate": "2030-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend for any additional period(s) of up to and including 36 months" }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid. The EA Catering Service will continuously review the product range and specifications of items on this Contract. The Supplier will be required to work with the EA Catering Service in sourcing any new products that may be required." }, "value": { "amountGross": 17500000, "amount": 17500000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-08-11T00:00:00+01:00", "agreedMetrics": [ { "id": "1", "title": "The number of complaints due to unsatisfactory quality of products supplied.", "description": "Monthly report detailing the number of complaints in that quarter and the % based on the quarterly volume sold which must be under 0.5 percent.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "2", "title": "To ensure availability of contracted items", "description": "Over 99percent of products available for delivery during each month.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "3", "title": "Social Value", "description": "Delivery of social value obligations on track", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] } ], "documents": [ { "id": "050569-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/050569-2025", "datePublished": "2025-08-21T14:50:52+01:00", "format": "text/html" } ] } ] }