{
    "tag": [
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    ],
    "id": "ocds-h6vhtk-04eea6-2025-07-08T11:51:57+01:00",
    "date": "2025-07-08T11:51:57+01:00",
    "ocid": "ocds-h6vhtk-04eea6",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04eea6",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Annual Maintenance and Reactive Repairs Maintenance Services for existing Heating Installations",
        "classification": {
            "scheme": "CPV",
            "id": "50710000",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
        },
        "mainProcurementCategory": "services",
        "description": "1.1 The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st July 2025 until 30th June 2027, and will primarily include; - Annual maintenance servicing of Air Source Heat Pump heating installations; - Annual maintenance servicing of Unvented Cylinder Heating installations; - Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and - A reactive maintenance repairs service to properties with Air Source Heat Pump heating systems (refer ASHP Properties address list incorporated within Tender Document 4). The reactive maintenance repairs service shall include replacement of defective parts and components including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump installations only. The reactive maintenance repairs service will be provided by the Contractor on a 24 hours a day 365 days a year basis incorporating reactive maintenance repairs notified by Southside Housing Association's customers during normal working hours and out with normal working hours. The reactive repairs service will also include an Out of Hours call handling service provided by the Contractor who shall receive calls directly from the customers of Southside Housing Association out with normal working hours and the Contractor will thereafter make safe or complete all emergency repairs notified by customers of Southside Housing Association out with normal working hours. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.",
        "amendments": [
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2025-04-17T12:00:00+01:00"
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                        "newValue": {
                            "date": "2025-05-01T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
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                    },
                    {
                        "oldValue": {
                            "date": "2025-07-16"
                        },
                        "newValue": {
                            "date": "2025-07-30"
                        },
                        "where": {
                            "section": "IV.2.6",
                            "label": "Minimum time frame during which the tenderer must maintain the tender"
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                    },
                    {
                        "oldValue": {
                            "date": "2025-04-17T12:00:00+01:00"
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                        "newValue": {
                            "date": "2025-05-01T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "To facilitate bidder's request to extend the tender period"
            }
        ],
        "status": "complete",
        "value": {
            "amount": 370000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
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                            "type": "price",
                            "description": "40"
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                    ]
                },
                "value": {
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                "contractPeriod": {
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                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 74000 GBP (excluding VAT) per annum. Southside Housing Association's estimated annual budget for the contract is 74000 GBP excluding VAT."
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                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled"
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        ],
        "items": [
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39715000",
                        "description": "Water heaters and heating for buildings; plumbing equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39715200",
                        "description": "Heating equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39721310",
                        "description": "Air heaters"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42131110",
                        "description": "Central-heating radiator valves"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42510000",
                        "description": "Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42511110",
                        "description": "Heat pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42533000",
                        "description": "Parts of heat pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42530000",
                        "description": "Parts of refrigerating and freezing equipment and heat pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44115200",
                        "description": "Plumbing and heating materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44115220",
                        "description": "Heating materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44163121",
                        "description": "Heating pipes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44620000",
                        "description": "Central-heating radiators and boilers and parts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44621110",
                        "description": "Central-heating radiators"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44621112",
                        "description": "Parts of central-heating radiators"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45259300",
                        "description": "Heating-plant repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45331000",
                        "description": "Heating, ventilation and air-conditioning installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45311100",
                        "description": "Electrical wiring work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50721000",
                        "description": "Commissioning of heating installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71314310",
                        "description": "Heating engineering services for buildings"
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                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
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                        "region": "UKM82"
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                "deliveryLocation": {
                    "description": "Cardonald and Pollokshields, Glasgow"
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                "relatedLot": "1"
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        "submissionMethod": [
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "MCS Service Certified https://mcscertified.com; FGas Certified; and NICEIC or SELECT membership or equivalent",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 148000 GBP for the last two years or have an average yearly turnover of a minimum of 148000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP",
                    "appliesTo": [
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                },
                {
                    "type": "technical",
                    "description": "Bidders must be able to provide two examples of similar Maintenance Services and Responsive Repairs services including Out of Hours Call Handling for existing heating installations similar to the requirements of Southside Housing Association undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.",
                    "appliesTo": [
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        "contractTerms": {
            "performanceTerms": "'Tender Document 8- Key Performance Indicators'' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial Plan for the approval of Southside Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2025-04-17T12:00:00+01:00"
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        "submissionTerms": {
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            "bidValidityPeriod": {
                "endDate": "2025-07-16T23:59:59+01:00"
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            "startDate": "2025-04-17T12:00:00+01:00"
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        "bidOpening": {
            "date": "2025-04-17T12:00:00+01:00"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "2027 at the earliest if the optional 12 month extensions are not applied"
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            "id": "GB-FTS-4964",
            "name": "Southside Housing Association Ltd",
            "identifier": {
                "legalName": "Southside Housing Association Ltd"
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            "address": {
                "streetAddress": "135 Fifty Pitches Rd, Cardonald",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G514EB",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "name": "Sonia Mehmi",
                "telephone": "+44 1414221112",
                "email": "smehmi@southside-ha.co.uk",
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                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "description": "Registered Social Landlord"
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            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
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            "name": "James Frew Ltd",
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                "streetAddress": "James Frew Ltd, 83 New Street",
                "locality": "Stevenston",
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