{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04efe1-2025-06-18T13:29:07+01:00",
    "date": "2025-06-18T13:29:07+01:00",
    "ocid": "ocds-h6vhtk-04efe1",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "010469-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010469-2025",
                "datePublished": "2025-03-20T15:25:53Z",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PPLN-2959-YWYQ",
            "name": "The Police & Crime Commissioner for Sussex",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPLN-2959-YWYQ"
            },
            "address": {
                "streetAddress": "Sackville House, Brooks Close",
                "locality": "Lewes",
                "postalCode": "BN7 2FZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ22"
            },
            "contactPoint": {
                "name": "Paige Ward",
                "email": "JointProcurementService@Surrey.Police.UK",
                "telephone": "07554407743"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPLN-2959-YWYQ",
        "name": "The Police & Crime Commissioner for Sussex"
    },
    "tender": {
        "id": "JPS1754",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Automated Transcription Solution",
        "description": "Police forces routinely conduct audio and video-recorded interviews that require transcription for investigative, evidential, and reporting purposes. Currently, transcription processes involve significant manual effort, which is both time-consuming and resource intensive. The purpose of this procurement is to acquire an advanced transcription solution that enhances efficiency while maintaining very high accuracy and compliance with UK policing standards for both Surrey and Sussex Police.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48170000",
                        "description": "Compliance software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48219300",
                        "description": "Administration software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48222000",
                        "description": "Web server software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48314000",
                        "description": "Voice recognition software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48422000",
                        "description": "Software package suites"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48500000",
                        "description": "Communication and multimedia software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48510000",
                        "description": "Communication software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48517000",
                        "description": "IT software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48740000",
                        "description": "Foreign language translation software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212510",
                        "description": "Communication software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72312000",
                        "description": "Data entry services"
                    }
                ],
                "relatedLot": "LOT-0001"
            }
        ],
        "value": {
            "amountGross": 120000,
            "amount": 100000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This will be a 2 stage competitive flexible procedure: Stage 1: Paper Submissions - Tenderers will be asked to confirm compliance with a series of must, should and could criteria to which a quantitative score will be issued, they will also be asked to provide pricing information based on information provided within the Invitation to Tender, and may be asked to respond to a series of qualitative questions for which suppliers will be scored on a 0-5 basis with written feedback also provided. Stag 2: Demonstration and Testing phase: The top scoring tenderers from stage 1, will be asked to provide a demonstration of their solution. The Authority will then test this solution over a period of up to one month against criteria which will be provided within the invitation to tender. Solutions in stage 2 will again receive both a quantitative numerical score and qualitative feedback as to the justification for that score. The supplier with the highest technical score from stage 2 and pricing score from stage 1 combined will be awarded the contract."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://sell2.in-tend.co.uk/blpd",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-07-25T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-07-11T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2025-08-15T23:59:59+00:00"
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        "lots": [
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                "id": "LOT-0001",
                "status": "active",
                "value": {
                    "amountGross": 120000,
                    "amount": 100000,
                    "currency": "AED"
                },
                "contractPeriod": {
                    "startDate": "2025-09-09T00:00:00+00:00",
                    "endDate": "2027-09-07T23:59:59+00:00",
                    "maxExtentDate": "2030-09-06T23:59:59+00:00"
                },
                "awardCriteria": {
                    "weightingDescription": "Price: 25% Technical: 32.5% Quality 32.5% Social Value 10%",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Price: 25% Technical: 32.5% Quality 32.5% Social Value 10%"
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "5 x 1 year extension options"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-05-21T23:59:59+00:00"
        },
        "contractTerms": {
            "financialTerms": "30 days upon receipt of valid include unless invoice is reasonably disputed in writing."
        },
        "riskDetails": "Requirement to increase or decrease the number of hours required for transcription as demand in the Authority changes.",
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "033284-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/033284-2025",
                "datePublished": "2025-06-18T13:29:07+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}