{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04f856-2026-04-20T09:59:58+01:00", "date": "2026-04-20T09:59:58+01:00", "ocid": "ocds-h6vhtk-04f856", "initiationType": "tender", "planning": { "documents": [ { "id": "011086-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/011086-2025", "datePublished": "2025-03-25T11:57:05Z", "format": "text/html" }, { "id": "023523-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/023523-2025", "datePublished": "2025-05-21T08:21:35+01:00", "format": "text/html" } ] }, "parties": [ { "id": "GB-PPON-PYYT-2735-CVVJ", "name": "Eastbourne Borough Council", "identifier": { "scheme": "GB-PPON", "id": "PYYT-2735-CVVJ" }, "address": { "streetAddress": "Town Hall", "locality": "Eastbourne", "postalCode": "BN21 4UG", "country": "GB", "countryName": "United Kingdom", "region": "UKJ22" }, "contactPoint": { "email": "james.white@lewes-eastbourne.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PPZM-9295-YZXX", "name": "Lewes District Council", "identifier": { "scheme": "GB-PPON", "id": "PPZM-9295-YZXX" }, "address": { "streetAddress": "6 High Street", "locality": "Lewes", "postalCode": "BN7 2AD", "country": "GB", "countryName": "United Kingdom", "region": "UKJ22" }, "contactPoint": { "email": "james.white@lewes-eastbourne.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-3542918", "name": "idverde Limited", "identifier": { "scheme": "GB-COH", "id": "3542918" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PBZB-3875-LXHX" } ], "address": { "streetAddress": "Octavia House, Westwood Business Park, Westwood Way", "locality": "Coventry", "postalCode": "CV4 8JP", "country": "GB", "countryName": "United Kingdom", "region": "UKG33" }, "roles": [ "tenderer" ], "details": { "url": "http://www.idverde.co.uk", "scale": "large", "vcse": false } }, { "id": "GB-COH-05883973", "name": "P J CHAFFIN LIMITED", "identifier": { "scheme": "GB-COH", "id": "05883973" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PLQR-4899-LPHP" } ], "address": { "streetAddress": "Chapter House Priesthawes Farm", "locality": "Polegate", "postalCode": "BN26 6QU", "country": "GB", "countryName": "United Kingdom", "region": "UKJ22" }, "roles": [ "tenderer" ], "details": { "url": "http://www.chaffinworks.com", "scale": "sme", "vcse": false } }, { "id": "GB-COH-04392004", "name": "SOUTHERN LAND SERVICES LIMITED", "identifier": { "scheme": "GB-COH", "id": "04392004" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PDLC-7455-PJHY" } ], "address": { "streetAddress": "4 Cornfield Terrace", "locality": "Eastbourne", "postalCode": "BN21 4NN", "country": "GB", "countryName": "United Kingdom", "region": "UKJ22" }, "roles": [ "tenderer" ], "details": { "url": "http://www.southernlandservices.co.uk", "scale": "sme", "vcse": false } }, { "id": "GB-COH-02121098", "name": "GLENDALE COUNTRYSIDE LIMITED", "identifier": { "scheme": "GB-COH", "id": "02121098" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PHDB-1755-BJLL" } ], "address": { "streetAddress": "The Stables Duxbury Park", "locality": "Chorley", "postalCode": "PR7 4AT", "country": "GB", "countryName": "United Kingdom", "region": "UKD47" }, "contactPoint": { "email": "busdev@glendale-services.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.glendale-services.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PYYT-2735-CVVJ", "name": "Eastbourne Borough Council" }, "tender": { "id": "EBBC - 038316", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "LDC and EBC Grounds Maintenance Services", "description": "Lewes District Council and Eastbourne Borough Council's current Grounds Maintenance Services Contract expires on 31st March 2026. 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Housing, parks, amenity and nature areas", "description": "Grass cut to the specified frequency. Grass cut to correct height and follow up around, edges, benches etc. Arisings evenly spread.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "3", "title": "Playgrounds", "description": "Hard surfaces free of weed and detritus. Grass, shrubs and hedges maintained. Bark and sand pits maintained to specification.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] } ] }, { "id": "2", "awardID": "2", "title": "Lewes District Council Grounds Maintenance Service", "status": "active", "period": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00", "maxExtentDate": "2036-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "A period or periods up to a total of 5 years" }, "value": { "amountGross": 11435666.16, "amount": 9529721.8, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-03-23T00:00:00Z", "documents": [ { "id": "A-14769", "documentType": "contractSigned", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14769", "format": "application/pdf" }, { "id": "034373-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/034373-2026", "datePublished": "2026-04-15T16:05:30+01:00", "format": "text/html" }, { "id": "035462-2026", "documentType": "contractNotice", "noticeType": "UK10", "description": "Contract change notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/035462-2026", "datePublished": "2026-04-20T09:59:58+01:00", "format": "text/html" } ], "agreedMetrics": [ { "id": "1", "title": "Hard Surfaces", "description": "Surface in good condition, free of weeds and detritus", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "2", "title": "Grass Cutting. Housing, parks, amenity and nature areas", "description": "Grass cut to the specified frequency. Grass cut to correct height and follow up around, edges, benches etc. Arisings evenly spread.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "3", "title": "Playgrounds", "description": "Hard surfaces free of weed and detritus. Grass, shrubs and hedges maintained. Bark and sand pits maintained to specification.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] } ], "proposedAmendments": [ { "id": "035462-2026", "date": "2026-04-20T23:59:59+01:00", "standstill": true, "rationale": "Three sites - Grange Gardens, Lewes Cemetery and Seaford Cemetery were excluded from the original public procurement for Lewes District Council's new grounds maintenance contract, starting 1 April 2026, to pursue the in-house option for these sites, as formally decided by the Council in March 2025. Following the outcome of the procurement, Glendale Countryside Limited was appointed to deliver LDC's grounds maintenance services from 1 April 2026. The above three sites were not included in the original procurement scope, as the Council wished to have direct control over the provision of services. However subsequent to the issue of the procurement tender invitations and the receipt of bids; due to unforeseen budgetary constraints at the Council, the project team was asked to prepare alternative delivery options in respect of the Lewes reserved services. Four separate options were presented and considered before the Council decided in light of the changed circumstances to seek a variation to the new contract. The option of a new contract was considered however, this was discarded on the basis that there would be significant operational and administrative compatibility issues as well as substantial increased cost implications, in managing two contracts within the council. The contract variation option was selected in view of the similarity of the services being provided and the cost benefits arising from a unified service.", "rationaleClassifications": [ { "id": "unforseeableCircumstances" }, { "id": "additionalGoodsServicesWorks" } ], "value": { "amountGross": 14279666.16, "amount": 11899721.8, "currency": "GBP" }, "aboveThreshold": true, "period": { "startDate": "2026-04-20T23:59:59+01:00" } } ] } ] }