{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04f9ff-2025-09-03T10:25:17+01:00",
    "date": "2025-09-03T10:25:17+01:00",
    "ocid": "ocds-h6vhtk-04f9ff",
    "description": "(SC Ref:800342)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04f9ff",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Reactive Repairs & Maintenance including Out of Hours and Voids",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
        },
        "mainProcurementCategory": "services",
        "description": "This is an Award Notice. Manor Estates Housing Association is Edinburgh-based with a housing stock of 1,111 Social and Mid-Market Rent properties and 3 retirement community buildings. The Association is awarding a contract for a reactive repairs service which will include voids work. The Association currently spends around GBP800k per annum (inclusive of VAT) on property repairs and voids. This is a 3-year contract with 2 x 1-year optional extensions.",
        "value": {
            "amount": 4000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Manor Estates Housing Association is Edinburgh-based with a housing stock of 1,111 Social and Mid-Market Rent properties and 3 retirement community buildings. The Association is awarding a contract for a reactive repairs service which will include voids and out of hours work. The Association currently spends around GPB800k per annum (inclusive of VAT) on property repairs and voids. This is a 3-year contract with 2 x 1-year optional extensions. Works of a high quality, responsiveness and good working relationships are very important to the Association. Additional information: Community Benefits is essential and will be a contractual obligation.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "value": {
                    "amount": 4000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 1 year extensions"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Association may require the successful contractors to carry out additional, relevant, works over the course of the contract, including works to properties for which the Association is a factor."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Contractors must hold NICEIC/SELECT at the time of bidding",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Health and Safety Annual turnover in each of the last 3 years Employer's Liability Insurance Public Liability Insurance",
                    "minimum": "SSIP Health and Safety accreditation e.g. CHAS or Constructionline Minimum annual turnover of GBP500,000 in each of the last 3 years Insurance cover of GBP5,000,000 minimum",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Relevant past experience",
                    "minimum": "Must be able to evidence experience of providing reactive multi-trade repairs service within the last 5 years (2 examples)",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "There are key performance indicators regarding meeting response times, right first time, keeping appointments, daily and weekly reporting, level of variations, costs, client satisfaction, resident satisfaction and community benefits delivery. Contractors will be measured on these performance indicators. If performance is not satisfactory (client's decision) then they may be suspended from the framework until they can improve their performance.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 2,
                "periodRationale": "Investment by the contractors in establishing a repairs service"
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-05-01T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 270
            }
        },
        "awardPeriod": {
            "startDate": "2025-05-01T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-05-01T12:00:00+01:00",
            "address": {
                "streetAddress": "Edinburgh"
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "5 years from contract notice"
        },
        "amendments": [
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2025-05-01T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2025-05-05T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2025-05-01T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2025-05-05T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Allowing additional time for bidders due to the Easter Bank Holidays occurring during the tender period."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-62759",
            "name": "Manor Estates Housing Association Limited",
            "identifier": {
                "legalName": "Manor Estates Housing Association Limited"
            },
            "address": {
                "streetAddress": "5 New Mart Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH14 1RW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1315108540",
                "email": "ahay@manorestates.org.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.manorestates.org.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15383",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
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                    },
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                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1033",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-85442",
            "name": "Bell Group Limited",
            "identifier": {
                "legalName": "Bell Group Limited"
            },
            "address": {
                "streetAddress": "Bell Business Park, Rochsolloch Road",
                "locality": "Airdrie",
                "region": "UKM",
                "postalCode": "ML6 9BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1413364666"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-122280",
            "name": "Firstcall Trade Services Ltd",
            "identifier": {
                "legalName": "Firstcall Trade Services Ltd"
            },
            "address": {
                "streetAddress": "2 The Roundal, Roddinglaw Business Park, Roddinglaw Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 9DB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1312857150"
            },
            "roles": [
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            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-62759",
        "name": "Manor Estates Housing Association Limited"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000793404"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "053422-2025-1",
            "relatedLots": [
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            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-85442",
                    "name": "Bell Group Limited"
                },
                {
                    "id": "GB-FTS-122280",
                    "name": "Firstcall Trade Services Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "053422-2025-1",
            "awardID": "053422-2025-1",
            "status": "active",
            "value": {
                "amount": 3950950,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-30T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 7
            }
        ]
    }
}