{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04fb8b-2025-12-02T10:22:12Z",
    "date": "2025-12-02T10:22:12Z",
    "ocid": "ocds-h6vhtk-04fb8b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNBD-3289-CDGX",
            "name": "DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNBD-3289-CDGX"
            },
            "address": {
                "streetAddress": "Seacole Building, 2 Marsham Street",
                "locality": "London",
                "postalCode": "SW1P 4DF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "rachael.burton@defra.gov.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "details": {
                "url": "https://defra-family.force.com/s/Welcome",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            },
            "roleDetails": "Defra group Commercial will manage this procurement on behalf of the Environment Agency."
        },
        {
            "id": "GB-PPON-PNWW-1475-NYLN",
            "name": "ENVIRONMENT AGENCY",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNWW-1475-NYLN"
            },
            "address": {
                "streetAddress": "Seacole Building, 2 Marsham Street",
                "locality": "London",
                "postalCode": "SW1P 4DF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "rachael.burton@defra.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "roleDetails": "The Environment Agency will be managing this contract on behalf of DEFRA",
            "details": {
                "url": "https://defra-family.force.com/s/Welcome",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNWW-1475-NYLN",
        "name": "ENVIRONMENT AGENCY"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Defra Group Fleet Services (DGFS) is seeking early expressions of interest and pre-market engagement from suppliers for a proposed 3-year contract for the Service, Inspection, Maintenance and Repair (SIMAR) services for its fleet of construction and agricultural plant and equipment across the United Kingdom. If you would like to review and respond to the Request for Information, please email Angelica Ho at Angelica.Ho@Defra.gov.uk for a copy of the RFI document. Please note the closing date is Tuesday 15th April 2025 at 5pm.",
                "dueDate": "2025-04-15T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "012346-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/012346-2025",
                "datePublished": "2025-04-01T16:11:25+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "C30245",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Plant Service Inspection Maintenance and Repair (SIMAR)",
        "description": "Defra have a requirement for the provision of Servicing, Inspection, Maintenance and Repair (SIMAR) services for Plant assets to support the Environment Agency and other Defra Groups. Key requirements of this contract are: * The provision of a 24 / 7 national service * A flexible and cost-effective supplier * Competent and trained staff * Ability to service, inspection, maintain, repair and operate a legally compliant fleet * Provision of 24 / 7 breakdown and recovery services * Minimal disruption to business operations/minimal downtime of assets * A sustainable approach to all areas of operations * The ability to repair and refurbish assets as required (predominantly plant) Defra would like to put in place a contract with a single supplier for an initial contract duration of 3 years, with an option to extend for a further 3 x 12 month periods. Known Risks Risk Category: Regulatory Changes Description: There is a reasonable likelihood of changes to regulations during the contract term. Impact on Contract: Such changes may require adjustments to: * Technical specifications of goods or services. * Compliance documentation and reporting processes. * Delivery timelines and associated costs. Modification Mechanism: In accordance with Schedule 8, paragraph 5 of the Procurement Act 2023: * If these regulatory changes materialise and are not caused by either party, the contracting authority may vary the contract to ensure compliance. * Any variation will be limited to what is strictly necessary to meet the new legal requirements and will not increase the estimated contract value by more than 50%. * A Contract Change Notice will be published to maintain transparency. We are unable to address the potential impact upfront due to not knowing what potential regulatory changes will apply during the contract duration.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45259000",
                        "description": "Repair and maintenance of plant"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111110",
                        "description": "Vehicle-fleet-support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111000",
                        "description": "Fleet management, repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 58800000,
            "amount": 49000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-11T00:00:00+01:00",
                    "endDate": "2029-08-15T23:59:59+01:00",
                    "maxExtentDate": "2032-08-15T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 58800000,
                    "amount": 49000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Envelope - Technical Specification Questions",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Envelope - Sustainability Specification Questions",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Commercial Envelope",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
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                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "3 x 12 months"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-14T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This Competitive Flexible Procedure will not use a down-select stage but will include an optional stage after the tender process has been completed. The authority reserves the right to reissue the technical evaluation questions, pricing schedule, or any part thereof to the two highest scoring bidders, or any other bidder that has scored within 3% (total score) of the highest scoring bidder, for a Best and Final Offer (BAFO). This will allow bidders to incorporate any feedback from the Evaluation Stage 5 evaluation. This is an optional stage for the Authority to ensure that the Most Advantageous Tender is selected, that the requirement has been fully understood, and that bidders are provided a fair chance to compete where the Authority does not feel ready to award after Evaluation Stage 5 evaluation. Bidders should submit their best possible tender and price in the first instance, as it is not guaranteed that this stage will be used."
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "The procurement documents are available for unrestricted and full direct access, free of charge, at https://defra-family.force.com/s/Welcome Any questions, requests to participate or tender submissions must be submitted electronically via this portal.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-30T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-09T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-04-27T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest"
            },
            {
                "id": "078768-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/078768-2025",
                "datePublished": "2025-12-02T10:22:12Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2032-02-13T23:59:59Z"
                }
            ]
        }
    },
    "language": "en"
}