{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04fd3c-2026-01-16T15:35:12Z", "date": "2026-01-16T15:35:12Z", "ocid": "ocds-h6vhtk-04fd3c", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PMDM-3781-JGCD", "name": "Birmingham City University", "identifier": { "scheme": "GB-PPON", "id": "PMDM-3781-JGCD" }, "address": { "streetAddress": "Joseph Priestley Building, Cardigan Street", "locality": "Birmingham", "postalCode": "B47BD", "country": "GB", "countryName": "United Kingdom", "region": "UKG31" }, "contactPoint": { "name": "MIke Owers", "email": "mike.owers@bcu.ac.uk", "telephone": "01213317677" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-UKPRN-10007140", "name": "Birmingham City University", "identifier": { "scheme": "GB-UKPRN", "id": "10007140" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMDM-3781-JGCD" } ], "address": { "streetAddress": "Joseph Priestley Building", "locality": "Birmingham", "postalCode": "B47BD", "country": "GB", "countryName": "United Kingdom", "region": "UKG31" }, "contactPoint": { "name": "Mike Owers", "email": "Procurement@bcu.ac.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.bcu.ac.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-10223226", "name": "INVIDA LIMITED", "identifier": { "scheme": "GB-COH", "id": "10223226" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PJHQ-4583-WHTR" } ], "address": { "streetAddress": "Celixir House Stratford Business & Technology Park", "locality": "Stratford Upon Avon", "postalCode": "CV37 7GZ", "country": "GB", "countryName": "United Kingdom", "region": "UKG13" }, "contactPoint": { "email": "support@invida.co.uk" }, "roles": [ "supplier" ], "details": { "url": "https://www.invida.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-UKPRN-10007140", "name": "Birmingham City University" }, "tender": { "id": "FM241", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Computer Aided Facility Management Software (CAFM) System Service Provision.", "description": "Birmingham City University (BCU) has used Computer Aided Facilities Management Software (CAFM) for the last five years within its Estate. BCU currently has approximately 50,000 live assets it needs to manage and maintain. To assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM) service provision, to enable facility managers to effectively manage their buildings in one centralized system. Future CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following: Space and workplace management Asset management Reactive and planned preventative maintenance Operational facility services Room reservations Help Desk solutions", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72510000", "description": "Computer-related management services" } ], "deliveryAddresses": [ { "region": "UKG31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 427000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA", "CPTPP" ], "submissionMethodDetails": "https://www.delta-esourcing.com/respond/3U7367F377", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-05-05T09:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-04-23T13:00:00+01:00" }, "awardPeriod": { "endDate": "2025-06-03T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 427000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "System Specific Requirements Questionnaire", "description": "Long criteria description", "numbers": [ { "number": 32, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Questionnaire (added value of service)", "description": "Long criteria description", "numbers": [ { "number": 32.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Overall System Cost", "description": "Long criteria description", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "price", "name": "Rate Card for Key Staffing", "description": "Long criteria description", "numbers": [ { "number": 5.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "System Specific Requirements Questionnaire", "description": "Long criteria description", "numbers": [ { "number": 32, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Questionnaire (added value of service)", "description": "Long criteria description", "numbers": [ { "number": 32.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Overall System Cost", "description": "Long criteria description", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "price", "name": "Rate Card for Key Staffing", "description": "Long criteria description", "numbers": [ { "number": 5.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "System Specific Requirements Questionnaire", "description": "Long criteria description", "numbers": [ { "number": 32, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Questionnaire (added value of service)", "description": "Long criteria description", "numbers": [ { "number": 32.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Overall System Cost", "description": "Long criteria description", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "price", "name": "Rate Card for Key Staffing", "description": "Long criteria description", "numbers": [ { "number": 5.5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Potential Bidders should have a Creditsafe Credit Reference Agency score of 50% plus or be able to demonstrate financial stability by other means if offered award of contract or provide a financial guarantor. Potential Bidders should also be able to demonstrate if offered award of contract the following insurance levels: Public Liability Insurance PS5M for each and every incident Professional Indemnity Insurance PS5M for each and every incident Employer's Liability Insurance Minimum statutory limit (PS5M) as laid down by legislation Product Liability Insurance PS5m per incident Assessed Via completion of a Procurement Specific Questionnaire (PSQ) document. Bidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list within the UK." }, { "type": "technical", "description": "Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025. Or be able to demonstrate similar capabilities and competence. Assessment will be via completion of a Procurement Specific Questionnaire (PSQ) document (Previous Contract examples) or statement of 500 word statement relating to work/other related experience or competencies. Bidders are required to have one of the following Cyber qualifications: Cyber Essentials Certified Cyber Essentials Plus Certified ISO27001 accreditation" }, { "type": "economic", "description": "Potential Bidders should have a Creditsafe Credit Reference Agency score of 50% plus or be able to demonstrate financial stability by other means if offered award of contract or provide a financial guarantor. Potential Bidders should also be able to demonstrate if offered award of contract the following insurance levels: Public Liability Insurance PS5M for each and every incident Professional Indemnity Insurance PS5M for each and every incident Employer's Liability Insurance Minimum statutory limit (PS5M) as laid down by legislation Product Liability Insurance PS5m per incident Assessed Via completion of a Procurement Specific Questionnaire (PSQ) document. Bidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list within the UK." }, { "type": "technical", "description": "Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025. Or be able to demonstrate similar capabilities and competence. Assessment will be via completion of a Procurement Specific Questionnaire (PSQ) document (Previous Contract examples) or statement of 500 word statement relating to work/other related experience or competencies. Bidders are required to have one of the following Cyber qualifications: Cyber Essentials Certified Cyber Essentials Plus Certified ISO27001 accreditation" }, { "type": "economic", "description": "Potential Bidders should have a Creditsafe Credit Reference Agency score of 50% plus or be able to demonstrate financial stability by other means if offered award of contract or provide a financial guarantor. Potential Bidders should also be able to demonstrate if offered award of contract the following insurance levels: Public Liability Insurance PS5M for each and every incident Professional Indemnity Insurance PS5M for each and every incident Employer's Liability Insurance Minimum statutory limit (PS5M) as laid down by legislation Product Liability Insurance PS5m per incident Assessed Via completion of a Procurement Specific Questionnaire (PSQ) document. Bidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list within the UK." }, { "type": "technical", "description": "Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025. Or be able to demonstrate similar capabilities and competence. Assessment will be via completion of a Procurement Specific Questionnaire (PSQ) document (Previous Contract examples) or statement of 500 word statement relating to work/other related experience or competencies. Bidders are required to have one of the following Cyber qualifications: Cyber Essentials Certified Cyber Essentials Plus Certified ISO27001 accreditation" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2 x 1 year optional extensions are available" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-939238736", "documentType": "biddingDocuments", "description": "ITT Document with Emebbed schedules, annexes & appendices for bidder completion and return and reference in completing bid returns", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-939238736" }, { "id": "A-939239503", "documentType": "biddingDocuments", "description": "Notice to bidders regarding document submission advice assistance and guidance", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-939239503" }, { "id": "L-939325045", "documentType": "technicalSpecifications", "description": "Access Code : 3U7367F377 Document Annex 1", "url": "https://www.delta-esourcing.com/delta/login.html" }, { "id": "013052-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013052-2025", "datePublished": "2025-04-04T12:05:04+01:00", "format": "text/html" }, { "id": "L-939520008", "documentType": "biddingDocuments", "description": "Access Code : 3U7367F377 gives access to Tender Documents", "url": "https://www.delta-esourcing.com/delta/login.html" }, { "id": "A-939520193", "documentType": "biddingDocuments", "description": "ITT documents", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-939520193" }, { "id": "A-939521051", "documentType": "biddingDocuments", "description": "ITT & Appedices", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-939521051" }, { "id": "A-939521078", "documentType": "biddingDocuments", "description": "ITT & Appendices", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-939521078" }, { "id": "013248-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013248-2025", "datePublished": "2025-04-04T19:05:05+01:00", "format": "text/html" }, { "id": "L-1", "documentType": "biddingDocuments", "description": "Access Code : 3U7367F377 gives access to Tender Documents", "url": "https://www.delta-esourcing.com/delta/login.html" }, { "id": "A-548", "documentType": "biddingDocuments", "description": "ITT Document with Embedded schedules, Annexes and Appendices for bidder reference.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-548", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-549", "documentType": "biddingDocuments", "description": "ITT Document with embedded schedules, annexes and appendices for bidder reference", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-549", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "014378-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/014378-2025", "datePublished": "2025-04-10T16:14:10+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "30 days following production of invoice" }, "riskDetails": "Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025. Business Critical requirements of the system post 1st October 2025 suppliers need to attain are contained in Appendix 1 contained within Annex 1 of the ITT document.", "amendments": [ { "id": "014378-2025", "description": "Link to document download facility from FTS notice amended for bidder convenience. Administrative change only. Administrative error with Contract value, amendment made. Additional 3 days extension on the tender deadline has been given to allow suppliers to download all information and complete required documents for return given 2 bank holiday days intervening during the tender return period: 32 day total." } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 5, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 5, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 4, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Computer Aided Facility Management Software (CAFM) System Service Provision.", "status": "pending", "date": "2026-01-15T00:00:00Z", "value": { "amountGross": 470000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-10223226", "name": "INVIDA LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72514000", "description": "Computer facilities management services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-01-27T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-03-01T00:00:00Z", "endDate": "2029-03-01T23:59:59Z", "maxExtentDate": "2031-02-28T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "3 year contract, with two optional 1 year extension periods" }, "relatedLots": [ "1" ], "documents": [ { "id": "004013-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/004013-2026", "datePublished": "2026-01-16T15:35:12Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-01-15T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-02-27T23:59:59Z", "status": "scheduled" } ] } ] }