{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-04fef6-2025-08-25T12:19:39+01:00", "date": "2025-08-25T12:19:39+01:00", "ocid": "ocds-h6vhtk-04fef6", "description": "It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled (SC Ref:807998)", "initiationType": "tender", "tender": { "id": "CT1530", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Cleaning: Event & Performance (Cultural Venues)", "status": "complete", "classification": { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" }, "mainProcurementCategory": "services", "description": "The City of Edinburgh Council has contracted for the provision of specialised professional cleaning services at our cultural venues: Usher Hall, Assembly Rooms, and Church Hill Theatre.", "lots": [ { "id": "1", "description": "The City of Edinburgh Council has contracted for the provision of specialised professional cleaning services at our cultural venues: Usher Hall, Assembly Rooms, and Church Hill Theatre. These listed venues require meticulous cleaning standards to ensure a hygienic, safe, and welcoming environment for visitors and to protect the heritage features of each site. The Council's focus on sustainability and commitment to achieving Net Zero by 2030 means the chosen provider will be required to incorporate eco-friendly cleaning practices and products as part of their service.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "Within this contract the Council has the option to extend for two 12-month extension periods." }, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 5 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ], "deliveryAddresses": [ { "region": "UKM75" }, { "region": "UKM75" } ], "relatedLot": "1" } ], "participationFees": [ { "id": "1", "type": [ "document" ] } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk", "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Tenderers are required to have a minimum \"general\" annual turnover of 700000GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Tenderers will be required to provide their current and prior years financial ratios. Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and minimum levels of insurance indicated.", "minimum": "Tenderers are required to have a minimum \"general\" annual turnover of 700000GBP for the last two financial years. Current ratio for Current Year: 1.15 Current ratio for Prior Year: 1.15 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.15. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Insurances and minimum levels required: a. Employer's Liability Insurance: 5,000,000GBP b. Public and Products Liability Insurance: 10,000,000GBP c. Professional Indemnity Insurance: 5,000,000GBP", "appliesTo": [ "supplier" ] } ] }, "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2025-05-09T12:00:00+01:00" }, "secondStage": { "invitationDate": "2025-05-23T00:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 120 } }, "hasRecurrence": false, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true } }, "parties": [ { "id": "GB-FTS-346", "name": "The City of Edinburgh Council", "identifier": { "legalName": "The City of Edinburgh Council" }, "address": { "streetAddress": "Waverley Court, 4 East Market Street", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH8 8BG", "countryName": "United Kingdom" }, "contactPoint": { "name": "Stephen Forfar", "telephone": "+44 1314693922", "email": "stephen.forfar@edinburgh.gov.uk", "url": "https://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "url": "http://www.edinburgh.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-26085", "name": "Edinburgh Sheriff Court & Justice of the Peace Court", "identifier": { "legalName": "Edinburgh Sheriff Court & Justice of the Peace Court" }, "address": { "streetAddress": "Edinburgh Sheriff Court, 27 Chambers St", "locality": "Edinburgh", "postalCode": "EH1 1LB", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-132160", "name": "Perfect Clean Edinburgh Ltd", "identifier": { "legalName": "Perfect Clean Edinburgh Ltd" }, "address": { "streetAddress": "Unit 13, Bilston Enterprise Centre, 1 Dryden Road, Loanhead", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH20 9LZ", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7403451742" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-346", "name": "The City of Edinburgh Council" }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000794736" } ], "language": "en", "awards": [ { "id": "051088-2025-CT1530-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-132160", "name": "Perfect Clean Edinburgh Ltd" } ] } ], "contracts": [ { "id": "051088-2025-CT1530-1", "awardID": "051088-2025-CT1530-1", "status": "active", "value": { "amount": 1326854, "currency": "GBP" }, "dateSigned": "2025-08-22T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 3 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 2 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 3 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 3 } ] } }