{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-050323-2025-10-07T16:24:05+01:00", "date": "2025-10-07T16:24:05+01:00", "ocid": "ocds-h6vhtk-050323", "description": "The estimated maximum value is GBP 400,000 excluding VAT and is based on 4 years, if the extension period is used. The Contract has an initial term of 3 years with option to extend up to a maximum of 1 further year with a maximum Contract Term of 4 years. Please note that the full estimated maximum value of the contract is not guaranteed. As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland. (SC Ref:812292)", "initiationType": "tender", "tender": { "id": "S/24/097", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Specialist Office Equipment", "status": "complete", "classification": { "scheme": "CPV", "id": "30190000", "description": "Various office equipment and supplies" }, "mainProcurementCategory": "goods", "description": "Social Security Scotland provision for a Specialist Office Equipment contract.", "value": { "amount": 400000, "currency": "GBP" }, "lotDetails": { "awardCriteriaDetails": "Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded." }, "lots": [ { "id": "3", "title": "Specialist ergonomic workstation peripherals including related services such as installation and support", "description": "This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "status": "cancelled" }, { "id": "2", "title": "Specialist ergonomic desks including related services such as bespoke fitting and installation", "description": "This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "status": "cancelled" }, { "id": "4", "title": "Specialist ergonomic workstation accessories including related services such as installation and support", "description": "This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "status": "cancelled" }, { "id": "5", "title": "Specialist headsets including ear pads and cushions", "description": "This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "status": "cancelled" }, { "id": "1", "title": "Specialist ergonomic chairs including related services such as bespoke fitting, installation and training", "description": "This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of: Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training; Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation; Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support; Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support; Lot 5 - Specialist headsets including ear pads and cushions. Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "40" }, { "type": "price", "description": "60" } ] }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": true, "options": { "description": "As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion." }, "status": "cancelled" } ], "items": [ { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "30190000", "description": "Various office equipment and supplies" }, { "scheme": "CPV", "id": "39000000", "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products" }, { "scheme": "CPV", "id": "39100000", "description": "Furniture" }, { "scheme": "CPV", "id": "39130000", "description": "Office furniture" }, { "scheme": "CPV", "id": "31680000", "description": "Electrical supplies and accessories" }, { "scheme": "CPV", "id": "31681000", "description": "Electrical accessories" }, { "scheme": "CPV", "id": "30237410", "description": "Computer mouse" }, { "scheme": "CPV", "id": "30237460", "description": "Computer keyboards" } ], "deliveryAddresses": [ { "region": "UKM" }, { "region": "UKM" } ], 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"documentType": "technicalSelectionCriteria" } ], "contractTerms": { "performanceTerms": "Key Performance Indicators (KPI's) have been set within the Invitation to Tender (ITT) documentation and will be monitored throughout the contract period.", "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2025-05-30T12:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2025-12-31T23:59:59Z" } }, "awardPeriod": { "startDate": "2025-05-30T12:00:00+01:00" }, "bidOpening": { "date": "2025-05-30T12:00:00+01:00", "address": { "streetAddress": "Agnes Husband House, Dundee" }, "description": "All bids will be opened simultaneously following the tender deadline on the 30th May 2025 at 12:00:00." }, "hasRecurrence": true, "recurrence": { "description": "If no contract extension is exercised under this contract, a further notice will be expected in April 2028. With the potential extension period fully utilised, the notice will be expected in April 2029." } }, "parties": [ { "id": "GB-FTS-66869", "name": "Social Security Scotland", "identifier": { "legalName": "Social Security Scotland" }, "address": { "streetAddress": "3rd Floor, Agnes Husband House, 17 South Union Street", "locality": "Dundee", "region": "UKM", "postalCode": "DD1 4BF", "countryName": "United Kingdom" }, "contactPoint": { "name": "Kyle Wands", "telephone": "+44 1412425913", "email": "kyle.wands@socialsecurity.gov.scot", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?_ncp=1744706639431.18479-1" }, "roles": [ "buyer" ], "details": { "url": "https://www.socialsecurity.gov.scot/", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30345", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "NATIONAL_AGENCY", "description": "National or federal agency/office" }, { "scheme": "COFOG", "id": "10", "description": "Social protection" } ] } }, { "id": "GB-FTS-809", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "Sheriff Court House, 27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-163243", "name": "Back Care Solutions Ltd", "identifier": { "legalName": "Back Care Solutions Ltd" }, "address": { "streetAddress": "Club Street", "locality": "Bamber Bridge", "region": "UK", "postalCode": "PR5 6FN", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 772330333" }, "roles": [ "supplier" ], "details": { "scale": "sme" }, "additionalContactPoints": [ { "telephone": "+44 1772330333" } ] }, { "id": "GB-FTS-45342", "name": "Banner Group Limited", "identifier": { "legalName": "Banner Group Limited" }, "address": { "streetAddress": "1st Floor, 1 Europa Drive", "locality": "Sheffield", "region": "UKE4", "postalCode": "S9 1XT", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 8455383311", "faxNumber": "+44 8443719435" }, "roles": [ "supplier" ], "details": { "scale": "large" } } ], "buyer": { "id": "GB-FTS-66869", "name": "Social Security Scotland" }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000796411" } ], "language": "en", "awards": [ { "id": "063013-2025-1", "relatedLots": [ "1" ], "title": "Specialist ergonomic chairs including related services such as bespoke fitting, installation and training", "status": "active", "suppliers": [ { "id": "GB-FTS-163243", "name": "Back Care Solutions Ltd" } ] }, { "id": "063013-2025-2", "relatedLots": [ "2" ], "title": "Specialist ergonomic desks including related services such as bespoke fitting and installation", "status": "active", "suppliers": [ { "id": "GB-FTS-163243", "name": "Back Care Solutions Ltd" } ] }, { "id": "063013-2025-3", "relatedLots": [ "3" ], "title": "Specialist ergonomic workstation peripherals including related services such as installation and support", "status": "active", "suppliers": [ { "id": "GB-FTS-45342", "name": "Banner Group Limited" } ] }, { "id": "063013-2025-4", "relatedLots": [ "4" ], "title": "Specialist ergonomic workstation accessories including related services such as installation and support", "status": "active", "suppliers": [ { "id": "GB-FTS-45342", "name": "Banner Group Limited" } ] }, { "id": "063013-2025-5", "relatedLots": [ "5" ], "title": "Specialist headsets including ear pads and cushions", "status": "active", "suppliers": [ { "id": "GB-FTS-163243", "name": "Back Care Solutions Ltd" } ] } ], "contracts": [ { "id": "063013-2025-1", "awardID": "063013-2025-1", "title": "Specialist ergonomic chairs including related services such as bespoke fitting, installation and training", "status": "active", "value": { "amount": 400000, "currency": "GBP" }, "dateSigned": "2025-09-22T00:00:00+01:00" }, { "id": "063013-2025-2", "awardID": "063013-2025-2", "title": "Specialist ergonomic desks including related services such as bespoke fitting and installation", "status": "active", "value": { "amount": 400000, "currency": "GBP" }, "dateSigned": "2025-09-22T00:00:00+01:00" }, { "id": "063013-2025-3", "awardID": "063013-2025-3", "title": "Specialist ergonomic workstation peripherals including related services such as installation and support", "status": "active", "value": { "amount": 400000, "currency": "GBP" }, "dateSigned": "2025-09-30T00:00:00+01:00" }, { "id": "063013-2025-4", "awardID": "063013-2025-4", "title": "Specialist ergonomic workstation accessories including related services such as installation and support", "status": "active", "value": { "amount": 400000, "currency": "GBP" }, "dateSigned": "2025-09-30T00:00:00+01:00" }, { "id": "063013-2025-5", "awardID": "063013-2025-5", "title": "Specialist headsets including ear pads and cushions", "status": "active", "value": { "amount": 400000, "currency": "GBP" }, "dateSigned": "2025-09-22T00:00:00+01:00" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 4 }, { "id": "6", "measure": "bids", "relatedLot": "2", "value": 4 }, { "id": "11", "measure": "bids", "relatedLot": "3", "value": 5 }, { "id": "16", "measure": "bids", "relatedLot": "4", "value": 5 }, { "id": "21", "measure": "bids", "relatedLot": "5", "value": 5 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 2 }, { "id": "7", "measure": "smeBids", "relatedLot": "2", "value": 2 }, { "id": "12", "measure": "smeBids", "relatedLot": "3", "value": 3 }, { "id": "17", "measure": "smeBids", "relatedLot": "4", "value": 3 }, { "id": "22", "measure": "smeBids", "relatedLot": "5", "value": 3 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "8", "measure": "foreignBidsFromEU", "relatedLot": "2", "value": 0 }, { "id": "13", 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"value": 5 } ] } }