{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0503c8-2026-03-27T10:01:24Z", "date": "2026-03-27T10:01:24Z", "ocid": "ocds-h6vhtk-0503c8", "initiationType": "tender", "planning": { "documents": [ { "id": "015464-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/015464-2025", "datePublished": "2025-04-16T11:07:24+01:00", "format": "text/html" }, { "id": "036003-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/036003-2025", "datePublished": "2025-06-30T10:44:59+01:00", "format": "text/html" }, { "id": "038099-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/038099-2025", "datePublished": "2025-07-08T10:00:51+01:00", "format": "text/html" }, { "id": "047141-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/047141-2025", "datePublished": "2025-08-08T09:50:02+01:00", "format": "text/html" } ], "milestones": [ { "id": "engagement", "type": "engagement", "description": "Customer and Supplier Engagement sessions were held on 11-12 February 2025 to further develop and finalise the lot structure and requirements for the new agreement. The slides presented at these sessions are available at: https://www.crowncommercial.gov.uk/agreements/RM6346 Additional future engagement may be scheduled. Details of any such opportunities will be shared at: https://www.crowncommercial.gov.uk/agreements/RM6380", "dateMet": "2025-02-12T00:00:00+00:00", "status": "met" } ] }, "parties": [ { "id": "GB-PPON-PBZB-4962-TVLR", "name": "Crown Commercial Service", "identifier": { "scheme": "GB-PPON", "id": "PBZB-4962-TVLR" }, "address": { "streetAddress": "9th Floor, The Capital, Old Hall Street", "locality": "Liverpool", "postalCode": "L3 9PP", "country": "GB", "countryName": "United Kingdom", "region": "UKD72" }, "contactPoint": { "email": "supplier@crowncommercial.gov.uk", "telephone": "+44 3454102222" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/ccs", "classifications": [ { "id": "publicAuthorityCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - central government" } ] } }, { "id": "GB-COH-03986970", "name": "CLEARDATA UK LIMITED", "identifier": { "scheme": "GB-COH", "id": "03986970" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PHDY-2575-GMGH" } ], "address": { "streetAddress": "Innovation House Coniston Court", "locality": "Blyth", "postalCode": "NE24 4RP", "country": "GB", "countryName": "United Kingdom", "region": "UKC21" }, "roles": [ "tenderer" ], "details": { "url": "http://www.cleardatagroup.co.uk", "scale": "sme", "vcse": false } }, { "id": "GB-COH-06472486", "name": "OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK) LIMITED", "identifier": { "scheme": "GB-COH", "id": "06472486" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PCZG-4168-XBRX" } ], "address": { "streetAddress": "West 3 Atlantic Avenue", "locality": "Stanford-Le-Hope", "postalCode": "SS17 9ER", "country": "GB", "countryName": "United Kingdom", "region": "UKH32" }, "roles": [ "tenderer" ], "details": { "url": "https://www.oasisgroup.com/", "scale": "large", "vcse": false } }, { "id": "GB-COH-02299747", "name": "Capita Business Services Ltd", "identifier": { "scheme": "GB-COH", "id": "02299747" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PGJV-4881-DTGT" } ], "address": { "streetAddress": "First Floor, 2 Kingdom Street", "locality": "London", "postalCode": "W2 6BD", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "roles": [ "tenderer" ], "details": { "url": "http://www.Capita.com", "scale": "large", "vcse": false } }, { "id": "GB-COH-01271033", "name": "RICOH UK LIMITED", "identifier": { "scheme": "GB-COH", "id": "01271033" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMHC-4165-CBLG" } ], "address": { "streetAddress": "900 Pavilion Drive", "locality": "Northampton", "postalCode": "NN4 7RG", "country": "GB", "countryName": "United Kingdom", "region": "UKF24" }, "roles": [ "tenderer" ], "details": { "url": "http://www.ricoh.co.uk", "scale": "large", "vcse": true } }, { "id": "GB-COH-04637136", "name": "PEARL SCAN SOLUTIONS LTD", "identifier": { "scheme": "GB-COH", "id": "04637136" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PZRN-5852-MRVW" } ], "address": { "streetAddress": "The Exchange", "locality": "Bury", "postalCode": "BL9 0DN", "country": "GB", "countryName": "United Kingdom", "region": "UKD37" }, "roles": [ "tenderer" ], "details": { "url": "https://www.pearl-scan.co.uk/", "scale": "sme", "vcse": false } }, { "id": "GB-COH-02788181", "name": "PARAGON CUSTOMER COMMUNICATIONS (LONDON) LIMITED", "identifier": { "scheme": "GB-COH", "id": "02788181" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PJNQ-8838-LTBY" } ], "address": { "streetAddress": "Lower Ground Floor, Park House, 16/18", "locality": "London", "postalCode": "EC2M 7EB", "country": "GB", "countryName": "United Kingdom", "region": "UKI31" }, "roles": [ "tenderer" ], "details": { "url": "https://uk.paragon.world/", "scale": "large", "vcse": false } }, { "id": "GB-COH-04719444", "name": "STORETEC SERVICES LIMITED", "identifier": { "scheme": "GB-COH", "id": "04719444" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PCML-5439-GCJR" } ], "address": { "streetAddress": "Sidings Business Park", "locality": "Hull", "postalCode": "HU3 4XA", "country": "GB", "countryName": "United Kingdom", "region": "UKE11" }, "contactPoint": { "email": "tenders@storetec.net" }, "roles": [ "supplier" ], "details": { "url": "https://www.storetec.net/", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Organisation name: BRIDGES COMMUNITY VENTURES NOMINEES LIMITED Companies House number: 04444612 Type: Organisation Category: Parent or subsidiary company Registered address: 38 Seymour Street, London, W1H 7BP, UK Postal address: 38 Seymour Street, London, W1H 7BP, UK" } }, { "id": "GB-COH-SC300640", "name": "On-Site Scanning Ltd", "identifier": { "scheme": "GB-COH", "id": "SC300640" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PDDT-2784-JXLQ" } ], "address": { "streetAddress": "The Faulds Building Faulds Park", "locality": "Inverclyde", "postalCode": "PA19 1FB", "country": "GB", "countryName": "United Kingdom", "region": "UKM83" }, "contactPoint": { "email": "info@on-sitescanning.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.on-sitescanning.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Organisation name: BRIDGES COMMUNITY VENTURES NOMINEES LIMITED Companies House number: 04444612 Type: Organisation Category: Parent or subsidiary company Registered address: 38 Seymour Street, London, W1H 7BP, UK Postal address: 38 Seymour Street, London, W1H 7BP, UK" } }, { "id": "GB-COH-01588213", "name": "Compass Minerals Storage & Archives Limited, trading as DeepStore", "identifier": { "scheme": "GB-COH", "id": "01588213" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PGDM-6875-MPJP" } ], "address": { "streetAddress": "22 St. Andrews Way", "locality": "London", "postalCode": "E3 3PA", "country": "GB", "countryName": "United Kingdom", "region": "UKI42" }, "contactPoint": { "email": "enquiries@deepstore.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.deepstore.com", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Organisation name: BRIDGES COMMUNITY VENTURES NOMINEES LIMITED Companies House number: 04444612 Type: Organisation Category: Parent or subsidiary company Registered address: 38 Seymour Street, London, W1H 7BP, UK Postal address: 38 Seymour Street, London, W1H 7BP, UK" } }, { "id": "GB-COH-05169780", "name": "Restore Plc", "identifier": { "scheme": "GB-COH", "id": "05169780" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPRW-9527-JMTM" } ], "address": { "streetAddress": "8 Beam Reach", "locality": "Rainham", "postalCode": "RM13 9YB", "country": "GB", "countryName": "United Kingdom", "region": "UKI52" }, "contactPoint": { "email": "bids@restoredigital.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.restore.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "id": "GB-COH-1478540", "name": "Iron Mountain UK plc", "identifier": { "scheme": "GB-COH", "id": "1478540" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PXZP-1394-NMNW" } ], "address": { "streetAddress": "Ground Floor, 4 More London Riverside", "locality": "London", "postalCode": "SE1 2AU", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "contactPoint": { "email": "bidmanagementwe@ironmountain.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.ironmountain.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Organisation name: BRIDGES COMMUNITY VENTURES NOMINEES LIMITED Companies House number: 04444612 Type: Organisation Category: Parent or subsidiary company Registered address: 38 Seymour Street, London, W1H 7BP, UK Postal address: 38 Seymour Street, London, W1H 7BP, UK" } }, { "id": "GB-COH-03780449", "name": "Kelly's Storage Ltd", "identifier": { "scheme": "GB-COH", "id": "03780449" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PHMN-2726-CYRZ" } ], "address": { "streetAddress": "Slyfield Green Industrial Estate", "locality": "Guildford", "postalCode": "GU1 1SB", "country": "GB", "countryName": "United Kingdom", "region": "UKJ25" }, "contactPoint": { "email": "inbox@kellystorage.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.kellysrm.co.uk/", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Organisation name: BRIDGES COMMUNITY VENTURES NOMINEES LIMITED Companies House number: 04444612 Type: Organisation Category: Parent or subsidiary company Registered address: 38 Seymour Street, London, W1H 7BP, UK Postal address: 38 Seymour Street, London, W1H 7BP, UK" } }, { "id": "GB-COH-01283512", "name": "XBP Europe Limited", "identifier": { "scheme": "GB-COH", "id": "01283512" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PXPG-1927-VTWY" } ], "address": { "streetAddress": "Baronsmede", "locality": "Egham", "postalCode": "TW20 9AB", "country": "GB", "countryName": "United Kingdom", "region": "UKJ25" }, "contactPoint": { "email": "contact-en@xbpeurope.com" }, "roles": [ "supplier" ], "details": { "url": "https://xbpeurope.com/en-ce/", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "id": "GB-COH-00330754", "name": "Xerox UK LTD", "identifier": { "scheme": "GB-COH", "id": "00330754" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNNC-4675-LGHQ" } ], "address": { "streetAddress": "Building 4 Uxbridge Business Park, Sanderson Road", "locality": "Middlesex", "postalCode": "UB8 1DH", "country": "GB", "countryName": "United Kingdom", "region": "UKJ13" }, "contactPoint": { "email": "uxb.bidteam@xerox.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.xerox.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Organisation name: BRIDGES COMMUNITY VENTURES NOMINEES LIMITED Companies House number: 04444612 Type: Organisation Category: Parent or subsidiary company Registered address: 38 Seymour Street, London, W1H 7BP, UK Postal address: 38 Seymour Street, London, W1H 7BP, UK" } }, { "id": "GB-COH-00435445", "name": "Harlow Printing Limited", "identifier": { "scheme": "GB-COH", "id": "00435445" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTMV-1779-DHJR" } ], "address": { "streetAddress": "Maxwell Street", "locality": "South Shields", "postalCode": "NE33 4PU", "country": "GB", "countryName": "United Kingdom", "region": "UKC22" }, "contactPoint": { "email": "bidteam@harlowprinting.co.uk" }, "roles": [ "supplier" ], "details": { "url": "https://harlowsolutions.co.uk/", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Organisation name: BRIDGES COMMUNITY VENTURES NOMINEES LIMITED Companies House number: 04444612 Type: Organisation Category: Parent or subsidiary company Registered address: 38 Seymour Street, London, W1H 7BP, UK Postal address: 38 Seymour Street, London, W1H 7BP, UK" } }, { "id": "GB-COH-SC162101", "name": "Crown Records Management", "identifier": { "scheme": "GB-COH", "id": "SC162101" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNGJ-9269-QDWH" } ], "address": { "streetAddress": "Cullen Square, Deans Road", "locality": "Livingston", "postalCode": "EH54 8SJ", "country": "GB", "countryName": "United Kingdom", "region": "UKM78" }, "contactPoint": { "email": "sales.uk@crownrms.com" }, "roles": [ "supplier" ], "details": { "url": "https://www.crownrms.com/uk/", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Organisation name: BRIDGES COMMUNITY VENTURES NOMINEES LIMITED Companies House number: 04444612 Type: Organisation Category: Parent or subsidiary company Registered address: 38 Seymour Street, London, W1H 7BP, UK Postal address: 38 Seymour Street, London, W1H 7BP, UK" } }, { "id": "GB-COH-03662467", "name": "Dajon Data Management Ltd", "identifier": { "scheme": "GB-COH", "id": "03662467" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMHN-1883-VMLG" } ], "address": { "streetAddress": "Beaumont House, Cray Valley Road", "locality": "Orpington", "postalCode": "BR5 2UB", "country": "GB", "countryName": "United Kingdom", "region": "UKI61" }, "contactPoint": { "email": "sales@dajon.co.uk" }, "roles": [ "supplier" ], "details": { "url": "https://www.dajon.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PBZB-4962-TVLR", "name": "Crown Commercial Service" }, "tender": { "id": "RM6346", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Records Information Management, Digital Solutions and Associated Services 2", "description": "This framework is for the provision of records information management, and digital solutions, covering a wide range of services, including: * storage * scanning (on demand and bulk) * shredding, destruction and disposal * digital workflow solutions * hybrid mail, inbound and outbound mail and data entry services * cloud based hosting (SaaS)solution * 3rd party interim technical resources * specialist records management services supporting Public Records Act (cataloging, listing, appraisal and selection, sensitivity review and record preparation services) * NHS Preparation of Patient Record Preparation services The original Procurement identifier (OCID) of ocds-h6vhtk-0503c8 was published within the UK4 Tender notice on 22 August 2025 and this was replaced on 8 October 2025 with the following Procurement identifier (OCID) ocds-h6vhtk-05aa81", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "48613000", "description": "Electronic data management (EDM)" }, { "scheme": "CPV", "id": "48800000", "description": "Information systems and servers" }, { "scheme": "CPV", "id": "63120000", "description": "Storage and warehousing services" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "63121100", "description": "Storage services" }, { "scheme": "CPV", "id": "64216200", "description": "Electronic information services" }, { "scheme": "CPV", 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"additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "48613000", "description": "Electronic data management (EDM)" }, { "scheme": "CPV", "id": "48800000", "description": "Information systems and servers" }, { "scheme": "CPV", "id": "63120000", "description": "Storage and warehousing services" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "63121100", "description": "Storage services" }, { "scheme": "CPV", "id": "64216200", "description": "Electronic information services" }, { "scheme": "CPV", "id": "72212780", "description": "System, storage and content management software development services" }, { "scheme": "CPV", "id": "72220000", "description": "Systems and technical consultancy services" }, { "scheme": "CPV", "id": "72222100", "description": "Information systems or technology strategic review services" }, { "scheme": "CPV", "id": "72222200", "description": "Information systems or technology planning services" }, { "scheme": "CPV", "id": "72222300", "description": "Information technology services" }, { "scheme": "CPV", "id": "72223000", "description": "Information technology requirements review services" }, { "scheme": "CPV", "id": "72312000", "description": "Data entry services" }, { "scheme": "CPV", "id": "72312100", "description": "Data preparation services" }, { "scheme": "CPV", "id": "72312200", "description": "Optical character recognition services" }, { "scheme": "CPV", "id": "72313000", "description": "Data capture services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79131000", "description": "Documentation services" }, { "scheme": "CPV", "id": "79212000", "description": "Auditing services" }, { "scheme": "CPV", "id": "79212200", "description": "Internal audit services" }, { "scheme": "CPV", "id": "79311000", "description": "Survey services" }, { "scheme": "CPV", "id": "79311200", "description": "Survey conduction services" }, { "scheme": "CPV", "id": "79410000", "description": "Business and management consultancy services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79995200", "description": "Cataloguing services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512000", "description": "Archive services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "GG", "country": "GG", "countryName": "Guernsey" }, { "region": "IM", "country": "IM", "countryName": "Isle of Man" }, { "region": "JE", "country": "JE", "countryName": "Jersey" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "48613000", "description": "Electronic data management (EDM)" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "63121100", "description": "Storage services" }, { "scheme": "CPV", "id": "64216200", "description": "Electronic information services" }, { "scheme": "CPV", "id": "72312000", "description": "Data entry services" }, { "scheme": "CPV", "id": "72312100", "description": "Data preparation services" }, { "scheme": "CPV", "id": "72312200", "description": "Optical character recognition services" }, { "scheme": "CPV", "id": "72313000", "description": "Data capture services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79131000", "description": "Documentation services" }, { "scheme": "CPV", "id": "79212000", "description": "Auditing services" }, { "scheme": "CPV", "id": "79212200", "description": "Internal audit services" }, { "scheme": "CPV", "id": "79311000", "description": "Survey services" }, { "scheme": "CPV", "id": "79311200", "description": "Survey conduction services" }, { "scheme": "CPV", "id": "79410000", "description": "Business and management consultancy services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79995200", "description": "Cataloguing services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512000", "description": "Archive services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "GG", "country": "GG", "countryName": "Guernsey" }, { "region": "IM", "country": "IM", "countryName": "Isle of Man" }, { "region": "JE", "country": "JE", "countryName": "Jersey" } ], "relatedLot": "4" } ], "value": { "amountGross": 600000000, "amount": 500000000, "currency": "GBP" }, "mainProcurementCategory": "services", "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 22, "method": "withAndWithoutReopeningCompetition", "type": "closed", "buyerCategories": "Refer to RM6346 Records Information Management, Digital Solutions and Associated Services - Customer List for details of contracting authorities that may use the framework.", "description": "Refer to Framework Schedule 7 - Call Off Award Procedure for details of the competitive selection processes for the award of contracts under this framework." }, "hasElectronicAuction": true }, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-03-23T00:00:00+00:00", "endDate": "2030-03-22T23:59:59+00:00" }, "status": "complete", "title": "Records Information Management Services", "description": "Records Information Management Services 1. Off Site RIM Services 2. Off Site Inactive Records 3. On/Off Site Secure Shredding, Destruction & Disposal 4. On/Off/Combination RIM Services 5. On/Off Site Scanning Services A framework contract will be awarded to a maximum of 6 bidders for Lot 1.", "value": { "amountGross": 120000000, "amount": 100000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Social Value Delivery", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Supporting Buyers entering and exiting Call-Off Contracts", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "The conditions of participation relating to the legal and financial capacity are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire and Attachment 2 How to tender." }, { "type": "technical", "description": "The conditions of participation relating to technical capability are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire and Attachment 2 How to tender." } ] }, "suitability": { "sme": true, "vcse": true } }, { "id": "2", "title": "Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services", "description": "Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services 1. Digital Workflow 2. Cloud Based Hosting 3. Scanning 4. Interim Technical Resources 5. Off Site RIM Services 6. Off Site Storage of Inactive Records 7. Secure Shredding, Destruction & Disposal 8. Off/On Site Combined RIM Services A framework contract will be awarded to a maximum of 6 bidders for Lot 2.", "status": "complete", "value": { "amountGross": 300000000, "amount": 250000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Social Value Delivery", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Supporting Buyers entering and exiting Call-Off Contracts", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "The conditions of participation relating to the legal and financial capacity are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire and Attachment 2 How to tender." }, { "type": "technical", "description": "The conditions of participation relating to technical capability are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire and Attachment 2 How to tender." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-03-23T00:00:00+00:00", "endDate": "2030-03-22T23:59:59+00:00" } }, { "id": "3", "title": "Full Management of National Health Service (NHS) Patient Records (Off Site)", "description": "Full Management of National Health Service (NHS) Patient Records (Off Site) 1. Clinic Prep & Mgmt of NHS Patient Records 2. Digitisation of Patient records 3. Off Site Storage 4. 3rd Party Interim Resources Scanning Services 5. On Site managed Service 6. Shredding, Destruction & Disposal (On/Off Site) A framework contract will be awarded to a maximum of 6 bidders for Lot 3", "status": "complete", "value": { "amountGross": 120000000, "amount": 100000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Social Value Delivery", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Supporting Buyers entering and exiting Call-Off Contracts", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "The conditions of participation relating to the legal and financial capacity are set out in the ITT, in the procurement specific questionnaire. 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The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire and Attachment 2 How to tender." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-03-23T00:00:00+00:00", "endDate": "2030-03-22T23:59:59+00:00" } } ], "communication": { "futureNoticeDate": "2025-08-20T23:59:59+01:00" }, "status": "complete", "aboveThreshold": true, "amendments": [ { "id": "038099-2025", "description": "The following changes have been made: - Description - Estimated Value" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA", "CPTPP" ], "participationFees": [ { "id": "ocds-h6vhtk-0503c8", "type": [ "win" ], "relativeValue": { "proportion": 0.005, "monetaryValue": "award" }, "description": "The Supplier will pay, excluding VAT, 0.5% of all the Charges for the Deliverables invoiced to the Buyer under all Call-Off Contracts." } ], "submissionMethodDetails": "https://crowncommercialservice.bravosolution.co.uk", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-09-29T15:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-09-05T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-02-23T23:59:59+00:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-4519", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4519", "format": "application/octet-stream" }, { "id": "050772-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/050772-2025", "datePublished": "2025-08-22T10:43:55+01:00", "format": "text/html" } ] }, "language": "en", "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-04719444", "name": "STORETEC SERVICES LIMITED" } ], "relatedLots": [ "1", "2", "3" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-SC300640", "name": "ON-SITE SCANNING LIMITED" } ], "relatedLots": [ "1", "2", "3" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-01588213", "name": "COMPASS MINERALS STORAGE & ARCHIVES LIMITED" } ], "relatedLots": [ "1" ] }, { "id": "4", "status": "valid", "tenderers": [ { "id": "GB-COH-05169780", "name": "RESTORE PLC" } ], "relatedLots": [ "1", "2", "3", "4" ] }, { "id": "5", "status": "valid", "tenderers": [ { "id": "GB-COH-1478540", "name": "Iron Mountain UK Plc" } ], "relatedLots": [ "1", "3", "4", "2" ] }, { "id": "6", "status": "valid", "tenderers": [ { "id": "GB-COH-03780449", "name": "Kelly's Storage Limited" } ], "relatedLots": [ "1", "3" ] }, { "id": "7", "status": "valid", "tenderers": [ { "id": "GB-COH-01283512", "name": "XBP EUROPE LIMITED" } ], "relatedLots": [ "2", "1" ] }, { "id": "8", "status": "valid", "tenderers": [ { "id": "GB-COH-00330754", "name": "XEROX (UK) LIMITED" } ], "relatedLots": [ "2", "3" ] }, { "id": "9", "status": "valid", "tenderers": [ { "id": "GB-COH-00435445", "name": "HARLOW PRINTING LIMITED T/A HARLOW SOLUTIONS" } ], "relatedLots": [ "2", "1" ] }, { "id": "10", "status": "valid", "tenderers": [ { "id": "GB-COH-SC162101", "name": "CROWN RECORDS MANAGEMENT LIMITED T/A CROWN INFORMATION MANAGEMENT" } ], "relatedLots": [ "2", "1", "3" ] }, { "id": "11", "status": "valid", "tenderers": [ { "id": "GB-COH-03662467", "name": "Dajon Data Management Ltd" } ], "relatedLots": [ "3", "4", "2" ] }, { "id": "12", "status": "valid", "tenderers": [ { "id": "GB-COH-03986970", "name": "CLEARDATA UK LIMITED" } ], "relatedLots": [ "1", "2", "3" ] }, { "id": "13", "status": "valid", "tenderers": [ { "id": "GB-COH-06472486", "name": "OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK) LIMITED" } ], "relatedLots": [ "1", "3" ] }, { "id": "14", "status": "valid", "tenderers": [ { "id": "GB-COH-02299747", "name": "Capita Business Services Ltd" } ], "relatedLots": [ "1", "3" ] }, { "id": "15", "status": "valid", "tenderers": [ { "id": "GB-COH-01271033", "name": "RICOH UK LIMITED" } ], "relatedLots": [ "2" ] }, { "id": "16", "status": "valid", "tenderers": [ { "id": "GB-COH-04637136", "name": "PEARL SCAN SOLUTIONS LTD" } ], "relatedLots": [ "2" ] }, { "id": "17", "status": "valid", "tenderers": [ { "id": "GB-COH-02788181", "name": "PARAGON CUSTOMER COMMUNICATIONS (LONDON) LIMITED" } ], "relatedLots": [ "2" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 13, "relatedLot": "1" }, { "id": "2", "measure": "bids", "value": 13, "relatedLot": "2" }, { "id": "3", "measure": "bids", "value": 11, "relatedLot": "3" }, { "id": "4", "measure": "bids", "value": 3, "relatedLot": "4" }, { "id": "5", "measure": "finalStageBids", "value": 12, "relatedLot": "1" }, { "id": "6", "measure": "smeFinalStageBids", "value": 6, "relatedLot": "1" }, { "id": "7", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "8", "measure": "finalStageBids", "value": 13, "relatedLot": "2" }, { "id": "9", "measure": "smeFinalStageBids", "value": 7, "relatedLot": "2" }, { "id": "10", "measure": "vcseFinalStageBids", "value": 1, "relatedLot": "2" }, { "id": "11", "measure": "finalStageBids", "value": 11, "relatedLot": "3" }, { "id": "12", "measure": "smeFinalStageBids", "value": 6, "relatedLot": "3" }, { "id": "13", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "3" }, { "id": "14", "measure": "finalStageBids", "value": 3, "relatedLot": "4" }, { "id": "15", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "4" }, { "id": "16", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "4" } ] }, "awards": [ { "id": "1", "title": "Lot 1 - Records Information Management Services", "status": "active", "date": "2026-02-13T00:00:00Z", "value": { "amountGross": 120000000, "amount": 100000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-04719444", "name": "STORETEC SERVICES LIMITED" }, { "id": "GB-COH-SC300640", "name": "On-Site Scanning Ltd" }, { "id": "GB-COH-01588213", "name": "Compass Minerals Storage & Archives Limited, trading as DeepStore" }, { "id": "GB-COH-05169780", "name": "Restore Plc" }, { "id": "GB-COH-1478540", "name": "Iron Mountain UK plc" }, { "id": "GB-COH-03780449", "name": "Kelly's Storage Ltd" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "63120000", "description": "Storage and warehousing services" }, { "scheme": "CPV", "id": "64216200", "description": "Electronic information services" }, { "scheme": "CPV", "id": "72212780", "description": "System, storage and content management software development services" }, { "scheme": "CPV", "id": "72220000", "description": 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