{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-050c3a-2026-02-23T16:11:21Z", "date": "2026-02-23T16:11:21Z", "ocid": "ocds-h6vhtk-050c3a", "description": "(SC Ref:824501)", "initiationType": "tender", "tender": { "id": "2024.25.007", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Cloud - Based Computerised Maintenance Management System", "status": "complete", "classification": { "scheme": "CPV", "id": "48420000", "description": "Facilities management software package and software package suite" }, "mainProcurementCategory": "goods", "description": "The National Library of Scotland (\"the Library\") is seeking to purchase of a cloud-based Computerised Maintenance Management System (CMMS) including data migration, implementation, training and service support to improve information management of its Estate Team operations, streamline of processes and enhance business efficiencies. The Library is adopting a cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution, accessed through web browser and mobile devices to meet the Library's needs. The Library expects no on-premise installation.", "value": { "amount": 250000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The National Library of Scotland (the Library) is seeking to purchase of a cloud-based Computerised Maintenance Management System (CMMS) including data migration, implementation, training and service support to improve information management of its Estate Team operations, streamline of processes and enhance business efficiencies. The Library is adopting a cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution, accessed through web browser and mobile devices to meet the Library's needs. The Library expects no on-premise installation. The new CMMS will be able to mange all of the Library's premises including 4 sites in Edinburgh and 2 sites in Glasgow. The required CMMS solution is expected to provide functionalities to assist the Library to achieve the following objectives: - Reduce the time staff and managers spend running maintenance operations by streamlining processes. - Provide clear reports, allowing the maintenance manager to keep track of spending and ensure money is used wisely. - Enable staff, contractors, and users to easily report problems and see how repairs are progressing. - Track jobs by time and cost, enabling clear understanding of how long things take and how much they cost. - Report on performance to help improve services. - Provide information that helps prove value for money to the Library and its Board. - Connect with smart devices and cloud-based systems to improve automation and data sharing. Additional information: The initial contract is 3 years, with an option to extend for 3 x 24 months.", "status": "cancelled", "awardCriteria": { "criteria": [ { "name": "Technical", "type": "quality", "description": "60" }, { "type": "price", "description": "40" }, { "name": "Technical", "type": "quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "value": { "amount": 250000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "3 x 24 months" }, "submissionTerms": { "variantPolicy": "notAllowed" }, "hasOptions": false } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48100000", "description": "Industry specific software package" } ], "deliveryAddresses": [ { "region": "UKM75" }, { "region": "UKM75" }, { "region": "UKM75" } ], "deliveryLocation": { "description": "57 George IV Bridge, Edinburgh EH1 1EW" }, "relatedLot": "1" } ], "communication": { "futureNoticeDate": "2025-08-18T00:00:00+01:00" }, "coveredBy": [ "GPA" ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "The relevant selection criteria will be included in the SPD module.", "appliesTo": [ "supplier" ] }, { "type": "economic", "description": "The relevant selection criteria will be included in the SPD module.", "minimum": "Tenderers must be of sound economic standing to be able to fulfil contractual requirements if appointed. Tenderers must submit three most recent financial years of audited accounts including (i) balance sheets and (ii) profit and loss information - or equivalent information, according to circumstances. It is a requirements for tenderers to hold, or commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurances indicated below: Employers Liability: 5,000,000 GBP Professional Indemnity: 2,000,000 GBP Public / Product Liability: 2,000,000 GBP", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "The relevant selection criteria will be included in the SPD module.", "minimum": "The relevant selection criteria will be included in the SPD module.", "appliesTo": [ "supplier" ] } ] }, "contractTerms": { "performanceTerms": "The relevant contract performance conditions are included in the procurement documents.", "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasElectronicAuction": true }, "tenderPeriod": { "endDate": "2025-10-08T12:00:00+01:00" }, "submissionTerms": { "languages": [ "en" ] }, "awardPeriod": { "startDate": "2025-10-08T14:00:00+01:00" }, "bidOpening": { "date": "2025-10-08T14:00:00+01:00", "address": { "streetAddress": "Public Contracts Scotland (PCS) Portal post box" }, "description": "Ines Byrne - Procurement and Contracts Manager Rosa Mak - Procurement and Contracts Partner Neil Brown - Procurement and Contracts Officer" }, "hasRecurrence": true, "recurrence": { "description": "Estimated to issue contract notice for replacement system in 3,5,7 or 9 years from now, depending on winning tenderer's performance." } }, "parties": [ { "id": "GB-FTS-9417", "name": "National Library of Scotland", "identifier": { "legalName": "National Library of Scotland" }, "address": { "streetAddress": "George IV Bridge", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH1 1EW", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1316233700", "email": "rosa.mak@nls.uk", "url": "https://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "url": "http://www.nls.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622", "classifications": [ { "id": "BODY_PUBLIC", "scheme": "TED_CA_TYPE", "description": "Body governed by public law" }, { "id": "08", "scheme": "COFOG", "description": "Recreation, culture and religion" } ] } }, { "id": "GB-FTS-1033", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "locality": "Edinburgh", "countryName": "United Kingdom" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-175195", "name": "Concerto Support Services", "identifier": { "legalName": "Concerto Support Services" }, "address": { "streetAddress": "Peat House, 1 Waterloo Way", "locality": "Leicester", "region": "UK", "postalCode": "LE1 6LP", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1925989500", "email": "matt.hickley@bellrock.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-404", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1314443300", "email": "enquiries@scotcourts.gov.uk" }, "roles": [ "reviewBody" ], "details": { "url": "http://www.scotcourts.gov.uk" } } ], "buyer": { "id": "GB-FTS-9417", "name": "National Library of Scotland" }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797619" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808881" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808881" } ], "language": "en", "awards": [ { "id": "016220-2026-2024.25.007-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-175195", "name": "Concerto Support Services" } ] } ], "contracts": [ { "id": "016220-2026-2024.25.007-1", "awardID": "016220-2026-2024.25.007-1", "status": "active", "value": { "amount": 150000, "currency": "GBP" }, "dateSigned": "2026-02-19T00:00:00Z" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 13 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 11 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 1 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 1 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 13 } ] } }